15+ How to Write a Police Complaint Letter with Samples

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Police Department Name]
[Address]
[City, State, ZIP Code]

Subject: Formal Complaint Regarding [Incident Details]

Dear [Police Department Name],

I am writing to file a formal complaint regarding an incident that occurred on [date] at [location]. I would like to bring to your attention the following details of the incident:

[Provide a detailed description of the incident, including date, time, location, and the individuals involved. Be factual and concise.]

I believe that the conduct of the involved officer(s) during this incident was [describe the behavior or actions], which I find concerning and in need of investigation.

I kindly request a thorough and impartial investigation into this matter. I am willing to cooperate fully, providing any additional information or evidence that may assist in the process. It is crucial that the [Police Department Name] addresses this complaint promptly and takes appropriate action to maintain public trust and accountability.

I look forward to a timely resolution of this matter and appreciate your attention to the concerns raised.

Sincerely,

[Your Name]

[Your Signature] (if sending a hard copy)

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Police Department Name]
[Address]
[City, State, ZIP Code]

Subject: Formal Complaint Regarding Police Misconduct

Dear [Police Department Name],

I am writing this letter to formally file a complaint regarding an incident involving [officer’s name or badge number] on [date] at [location]. I am deeply concerned about the conduct displayed during this encounter, which I believe constitutes misconduct.

[Provide a detailed and factual account of the incident, including the actions of the officer(s) involved.]

The behavior exhibited by [officer’s name] during this incident is unacceptable and warrants a thorough investigation. I request that the [Police Department Name] conducts a comprehensive review of the matter to ensure accountability.

I am willing to cooperate fully and provide any additional information or evidence that may assist in the investigation. It is crucial that the [Police Department Name] addresses this complaint promptly to maintain public trust and uphold the standards of professional conduct.

I expect a timely and transparent resolution to this matter and appreciate your attention to the concerns raised.

Sincerely,

[Your Name]

[Your Signature] (if sending a hard copy)

[Your Name]
[Your Address]
[City, State ZIP Code]
[Date]

[Police Department Name]
[Police Department Address]
[City, State ZIP Code]

Dear Sir/Madam,

I am writing to file a complaint against Officer [Officer’s Name] regarding an incident that occurred on [Date of Incident]. The officer’s conduct was extremely unprofessional and unacceptable.

[Describe the incident in detail, including the date, time, and location. Provide any witnesses’ names and contact information if applicable. Be sure to state what the officer did wrong and how their actions affected you.]

I would like to request a thorough investigation into this matter and for the officer to be held accountable for their actions. I trust that you will take this matter seriously and take appropriate action.

Sincerely,
[Your Name]

[Your Name]
[Your Address]
[City, State ZIP Code]
[Date]

[Police Department Name]
[Police Department Address]
[City, State ZIP Code]

Dear Sir/Madam,

I am writing to file a complaint about police harassment by Officer [Officer’s Name]. I have been repeatedly stopped and questioned by this officer without any legitimate reason or cause.

[Describe the incidents of harassment, including dates, times, and locations. Be sure to include any witnesses’ names and contact information if applicable.]

I feel that this officer’s actions are unjustified and discriminatory. I request that a thorough investigation be conducted into this matter and that appropriate action is taken to prevent this type of harassment from happening to others.

Sincerely,
[Your Name]

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Police Department Name]
[Address]
[City, State, ZIP Code]

Subject: Formal Complaint Against Police Officer [Officer’s Name or Badge Number]

Dear [Police Department Name],

I am writing to file a formal complaint against [officer’s name or badge number] concerning an incident that occurred on [date] at [location]. I believe that the conduct of this officer during the encounter was [describe the behavior or actions], which I find to be in violation of professional standards and warrants further investigation.

[Provide a detailed and factual account of the incident, including date, time, and location.]

I request a thorough and impartial investigation into this matter and appreciate your attention to ensure accountability. I am willing to cooperate fully, providing any additional information or evidence that may assist in the investigation.

It is essential for the reputation of the police department and the community’s trust that this complaint is taken seriously and addressed promptly.

I look forward to a timely resolution of this matter.

Sincerely,

[Your Name]

[Your Signature] (if sending a hard copy)

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Police Department Name]
[Address]
[City, State, ZIP Code]

Subject: Report of Police Abuse

Dear [Police Department Name],

I am writing to report a serious incident of alleged abuse by [officer’s name or badge number] that occurred on [date] at [location]. The conduct displayed during this encounter raises significant concerns and demands a thorough investigation.

[Provide a detailed and factual account of the incident, including date, time, and location.]

I urge the [Police Department Name] to promptly and impartially investigate this matter to ensure accountability and maintain public trust. I am willing to cooperate fully, providing any necessary information or evidence to support the investigation.

It is crucial to address instances of police abuse promptly to uphold the integrity of the police force and safeguard the rights and safety of the community.

Sincerely,

[Your Name]

[Your Signature] (if sending a hard copy)

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Police Department Name]
[Address]
[City, State, ZIP Code]

Subject: Filing a Complaint – [Brief Description of Incident]

Dear [Police Department Name],

I am writing to officially file a complaint regarding an incident that occurred on [date] at [location]. The purpose of this letter is to bring to your attention the details of the incident and request a formal investigation into the matter.

[Provide a detailed and factual account of the incident, including date, time, and location.]

I believe that the actions of the individuals involved, particularly [if known, mention officer’s name or badge number], may warrant further examination. I request that the [Police Department Name] conducts a comprehensive review of the circumstances surrounding this incident.

I am willing to cooperate fully, providing any additional information or evidence that may assist in the investigation. It is essential that this complaint is taken seriously, and appropriate action is taken to maintain public trust and uphold the standards of professional conduct.

I appreciate your prompt attention to this matter and look forward to a timely resolution.

Sincerely,

[Your Name]

[Your Signature] (if sending a hard copy)

Dear [Police Department Name],

I am writing to file a complaint about [Officer’s Name/Response Time] during an incident that occurred on [Date of Incident]. I believe that the officer’s conduct was [unprofessional/discriminatory/unjustified] and I am extremely concerned about [the delay in response time/being repeatedly stopped and questioned without cause].

[Provide a detailed description of the incident, including dates, times, and locations. If there were any witnesses, include their names and contact information.]

I request a thorough investigation into this matter and that appropriate action be taken to prevent similar incidents from happening in the future. I trust that you will take this matter seriously and take prompt action to address my concerns.

Thank you for your attention to this matter.

Sincerely,
[Your Name]

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Police Department Name]
[Address]
[City, State, ZIP Code]

Subject: Citizen Complaint Against Police Officer [Officer’s Name or Badge Number]

Dear [Police Department Name],

I am writing to formally lodge a complaint against [officer’s name or badge number] regarding an incident that transpired on [date] at [location]. I believe that the conduct of this officer during the encounter was inappropriate and requires thorough investigation.

[Provide a detailed and factual account of the incident, including date, time, and location.]

I request a comprehensive review of this complaint to ascertain the facts and determine the appropriate course of action. I am willing to cooperate fully, providing any additional information or evidence necessary for the investigation.

It is crucial for the [Police Department Name] to address this complaint promptly and transparently to maintain public trust and uphold the principles of accountability.

I look forward to a timely resolution of this matter.

Sincerely,

[Your Name]

[Your Signature] (if sending a hard copy)

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Police Commissioner’s Name]
[Police Department Name]
[Address]
[City, State, ZIP Code]

Subject: Complaint Regarding Police Misconduct

Dear Commissioner [Commissioner’s Last Name],

I am writing to bring to your attention a matter of serious concern regarding an incident involving police misconduct that occurred on [date] at [location]. I believe that the actions of the involved officer(s) were in violation of professional conduct standards and warrant immediate attention.

[Provide a detailed and factual account of the incident, including date, time, and location.]

I respectfully request a thorough and impartial investigation into this matter to ensure accountability and uphold the integrity of the police force. I am willing to provide any additional information or evidence that may assist in the investigation.

I trust that you will address this complaint with the seriousness it deserves and take appropriate action to maintain public trust in the police department.

Thank you for your attention to this matter, and I look forward to a prompt resolution.

Sincerely,

[Your Name]

[Your Signature] (if sending a hard copy)