15+ Examples | Representation Letter Format, Wording Ideas

[Your Name]

[Your Title/Position]

[Your Company Name]

[Company Address]

[City, State, Zip Code]

[Date]

[Recipient’s Name]

[Recipient’s Title/Position]

[Recipient’s Company Name]

[Company Address]

[City, State, Zip Code]

Subject: Representation Letter

Dear [Recipient’s Name],

I am writing this letter on behalf of [Your Company Name] to officially confirm certain representations made during our discussions/negotiations/meetings related to [Specify the context of representations, e.g., a business transaction, partnership, agreement, etc.].

Details of Representations: [List the specific representations made, ensuring clarity and accuracy. Include relevant dates, figures, and terms.]

[Provide additional details or explanations as necessary.]

Confirmation of Accuracy: I hereby confirm that, to the best of my knowledge, the representations mentioned above are accurate and complete. I acknowledge the importance of these representations in the context of our [transaction/agreement/partnership], and I assure you that [Your Company Name] is committed to fulfilling these representations as agreed.

Additional Information (if applicable): [Include any additional information, disclosures, or conditions relevant to the representations.]

Request for Confirmation: Kindly confirm your understanding and acceptance of these representations by signing and returning a copy of this letter at your earliest convenience.

Thank you for your attention to this matter. I look forward to our continued collaboration and the successful realization of our mutual goals.

Sincerely,

[Your Name]

[Your Title/Position]

[Your Contact Information]

[Your Name]

[Your Title/Position]

[Your Company Name]

[Company Address]

[City, State, Zip Code]

[Date]

[Recipient’s Name]

[Recipient’s Title/Position]

[Recipient’s Company Name]

[Company Address]

[City, State, Zip Code]

Subject: Representation Letter

Dear [Recipient’s Name],

I am writing this letter on behalf of XYZ Corporation to officially confirm certain representations made during our recent negotiations for the acquisition of ABC Company. This letter serves as a formal documentation of the representations and commitments made during the discussions.

Details of Representations:

1. Financial Statements: The financial statements provided accurately represent the financial condition of ABC Company as of [specific date], including all assets, liabilities, and financial performance metrics.
2. Pending Litigation: As of the representation date, ABC Company is not involved in any pending litigation, and there are no legal proceedings or disputes that could materially impact its business operations.
3. Contracts and Agreements: All material contracts and agreements disclosed during the negotiations are accurate and complete, and ABC Company is in compliance with the terms of these contracts.

Confirmation of Accuracy:

I hereby confirm that the representations mentioned above are accurate and complete based on the information available to us as of [specific date]. XYZ Corporation is committed to ensuring that these representations remain accurate up to the closing date of the acquisition.

Request for Confirmation:

Please confirm your understanding and acceptance of these representations by signing and returning a copy of this letter at your earliest convenience. If there are any discrepancies or additional information that needs to be considered, kindly inform us promptly.

Thank you for your attention to this matter. We believe that a transparent and accurate representation of the relevant information is crucial for the success of our upcoming acquisition.

Sincerely,

[Your Name]

[Your Title/Position]

[Your Contact Information]

[Company Letterhead]

[Date]

[External Auditor’s Name]
[External Auditor’s Address]

Dear [Auditor’s Name],

We confirm that we have provided you with all necessary information regarding the financial statements of [Company Name] for the year ended [Date]. We also confirm that the information we have provided is complete, accurate, and in accordance with Generally Accepted Accounting Principles (GAAP).

In connection with your audit, we make the following representations:

All financial records and related data have been made available to you for examination and inquiry.

All transactions have been recorded in the financial statements and are reflected in the appropriate accounts.

The financial statements fairly present, in all material respects, the financial position of the company as of [Date] and the results of its operations and cash flows for the year then ended.

We have disclosed all material information regarding contingent liabilities and commitments that may affect the financial position of the company.

We have identified and disclosed to you all related-party transactions and arrangements.

We confirm that there are no other material transactions, arrangements, or events that have not been properly disclosed to you.

We acknowledge that we are responsible for the preparation and fair presentation of the financial statements in accordance with GAAP. We further acknowledge our responsibility for designing, implementing, and maintaining effective internal control over financial reporting, and that we have disclosed to you any significant deficiencies or material weaknesses identified during our assessment of internal control.

Please let us know if you require any further information or clarification.

Sincerely,

[Authorized Company Representative’s Name and Signature]

[Your Name]

[Your Title/Position]

[Your Company Name]

[Company Address]

[City, State, Zip Code]

[Date]

[Partner’s Name]

[Partner’s Title/Position]

[Partner’s Company Name]

[Company Address]

[City, State, Zip Code]

Subject: Representation Letter for Partnership Agreement

Dear [Partner’s Name],

I, [Your Name], in my capacity as [Your Title/Position] of [Your Company Name], hereby provide this representation letter to confirm the accuracy and completeness of certain information in relation to the partnership agreement between [Your Company Name] and [Partner’s Company Name].

Details of Representations:

1. Financial Information: The financial statements provided by [Your Company Name] accurately reflect its financial position, including assets, liabilities, and financial performance, as of [specific date].
2. Legal Compliance: [Your Company Name] is in compliance with all applicable laws and regulations relevant to the proposed partnership agreement.
3. Contractual Agreements: All material contracts and agreements entered into by [Your Company Name] have been disclosed and are accurate and complete.
4. Business Operations: [Your Company Name] operates its business in accordance with industry best practices and ethical standards.

Confirmation of Accuracy: I confirm that, to the best of my knowledge and belief, the representations mentioned above are accurate and complete. I understand the importance of these representations in the context of our partnership agreement, and I assure you that [Your Company Name] is committed to fulfilling these representations as agreed.

Additional Information (if applicable): [Include any additional information or disclosures relevant to the partnership agreement.]

Request for Confirmation: Kindly confirm your understanding and acceptance of these representations by signing and returning a copy of this letter at your earliest convenience.

Thank you for your attention to this matter. We look forward to a successful and collaborative partnership between [Your Company Name] and [Partner’s Company Name].

Sincerely,

[Your Name]

[Your Title/Position]

[Your Contact Information]

Subject: Request for Representation Letter

Dear [Company Representative],

I hope this email finds you well. As part of our audit procedures, we are requesting a representation letter from [Company Name] to confirm the accuracy and completeness of the financial statements for the year ended [Date].

We kindly request that you provide us with a representation letter in accordance with our standard format, which includes the following sections:

Introductory Paragraph: This section should identify the company’s name, the date of the letter, and the purpose of the letter, which is to provide representations to the auditors.

Scope of Audit: This section outlines the scope of the audit, including the period covered, the financial statements being audited, and any specific areas of focus.

Representations: This section includes a list of representations that management or the board of directors are providing to the auditors. These representations typically include assertions related to the completeness and accuracy of financial statements, disclosures, and other relevant information.

Qualifications and Limitations: This section outlines any qualifications or limitations to the representations being made. For example, the company may note that they are only providing representations to the best of their knowledge and that certain information may not be known with certainty.

Signature and Date: The letter must be signed by an appropriate representative of the company, such as the CEO or CFO, and dated to indicate when the representations were made.

We would appreciate it if you could provide the representation letter as soon as possible to ensure that we can complete our audit within the necessary timeframe.

Please let us know if you have any questions or require any further information.

Thank you for your cooperation.

Sincerely,

[Auditor’s Name]

[Company Letterhead]

[Date]

[External Auditor’s Name]
[External Auditor’s Address]

Dear [Auditor’s Name],

We confirm that we have provided you with all necessary information regarding our compliance with [applicable laws, regulations, or standards] for the period ended [Date]. We also confirm that the information we have provided is complete, accurate, and in accordance with the requirements of [applicable laws, regulations, or standards].

In connection with your audit, we make the following representations:

We have complied with all applicable laws, regulations, or standards that may have a material effect on our operations.

We have identified and disclosed to you any noncompliance issues that we have become aware of.

We have disclosed all material information related to our compliance with [applicable laws, regulations, or standards].

We confirm that there are no other material noncompliance issues that have not been properly disclosed to you.

We acknowledge that we are responsible for complying with all applicable laws, regulations, or standards and that we are responsible for implementing and maintaining effective compliance programs to ensure compliance with these requirements.

Please let us know if you require any further information or clarification.

Sincerely,

[Authorized Company Representative’s Name and Signature]

[Your Name]

[Your Title/Position]

[Your Company Name or Law Firm Name] [Company or Law Firm Address]

[City, State, Zip Code]

[Date]

[Recipient’s Name]

[Recipient’s Title/Position]

[Recipient’s Company Name or Address]

[City, State, Zip Code]

Subject: Representation Letter for Due Diligence

Dear [Recipient’s Name],

I, [Your Name], in my capacity as [Your Title/Position] at [Your Company or Law Firm Name], am writing to provide representations and confirmations related to the due diligence process conducted on behalf of [Your Company or Client] for the purpose of [specific context].

Details of Representations:

1. [Representation 1]: [Provide details and context for the first representation.]
2. [Representation 2]: [Provide details and context for the second representation.]
3. [Representation 3]: [Provide details and context for the third representation.]

Confirmation of Accuracy: I confirm that the representations made above are accurate and complete based on the information available to us as of [specific date]. These representations are made in connection with the due diligence process and are intended to provide a comprehensive understanding of [Your Company or Client]’s affairs.

Additional Information (if applicable): [Include any relevant additional information, disclosures, or conditions.]

Request for Confirmation: Kindly confirm your understanding and acceptance of these representations by signing and returning a copy of this letter at your earliest convenience. This confirmation is essential for the due diligence process.

Thank you for your cooperation and understanding. We look forward to a successful completion of the due diligence process.

Sincerely,

[Your Name]

[Your Title/Position]

[Your Company or Law Firm Contact Information]