25+ Formal Letter ICSE Format – Templates, Tips, Email Example

[Your Name]
[Your Address]
[City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]

[Recipient’s Name]
[Recipient’s Position/Title]
[Recipient’s Address]
[City, State, Zip Code]

Subject: [Subject of the Letter]

Dear [Recipient’s Name],

I hope this letter finds you in good health and high spirits.

[Body of the letter: Start with a formal greeting and proceed to state the purpose of the letter concisely. Provide relevant details, explanations, or requests as necessary. Use formal language and maintain a professional tone throughout the letter.]

[Closing: Conclude the letter with a formal closing, expressing gratitude or anticipation as appropriate. Sign off with your name and any relevant designations.]

Thank you for your attention to this matter.

Sincerely,

[Your Name]
[Your Designation, if applicable]

[Your Name]
[Your Address]
[City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]

[Recipient’s Name]
[Recipient’s Position/Title]
[Recipient’s Address]
[City, State, Zip Code]

Subject: Request for Extension of Deadline

Dear [Recipient’s Name],

I hope this letter finds you in good health and high spirits.

I am writing to request an extension of the deadline for the submission of my project on [Project Topic]. Due to unforeseen circumstances, I have encountered delays in gathering necessary data and completing the analysis required for the project.

I assure you that I am diligently working to complete the project at the earliest possible time. However, I would greatly appreciate an extension of [mention the number of days requested] days to ensure that I can submit a comprehensive and high-quality project.

I apologize for any inconvenience caused by this request and appreciate your understanding in this matter.

Thank you for your attention to this matter.

Sincerely,

[Your Name]

Sender’s Address
John Doe
123 Main Street
New Delhi, India 110001
Phone: 123-456-7890
Email: [email protected]

Date
15th August 2022

Receiver’s Address
Ms. Jane Smith
HR Manager
XYZ Corporation
456 Business Park
New Delhi, India 110002

Salutation
Dear Ms. Smith,

Body
I am writing to express my interest in the Sales Manager position that was recently advertised on your company’s website. I have extensive experience in sales and marketing, and I am confident that I would be a valuable addition to your team.

Closing
Yours sincerely,

John Doe
Signature

Sender’s Address
Maria Patel
456 Park Avenue
Mumbai, India 400001
Phone: 987-654-3210
Email: [email protected]

Date
3rd September 2022

Receiver’s Address
Customer Service Department
ABC Electronics
789 Main Road
Mumbai, India 400002

Salutation
Dear Sir/Madam,

Body
I am writing to express my disappointment with the television that I recently purchased from your company. The television has been malfunctioning since the day I purchased it, and I have been unable to get it repaired or replaced despite contacting your customer service department multiple times.

Closing
Yours faithfully,

Maria Patel
Signature

[Your Name]
[Your Address]
[City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]

[Recipient’s Name]
[Recipient’s Position/Title]
[Recipient’s Address]
[City, State, Zip Code]

Subject: [Subject of the Letter]

Dear [Recipient’s Name],

I hope this letter finds you in good health and high spirits.

[Body of the letter: Start with a formal greeting and proceed to state the purpose of the letter concisely. Provide relevant details, explanations, or requests as necessary. Use formal language and maintain a professional tone throughout the letter.]

[Closing: Conclude the letter with a formal closing, expressing gratitude or anticipation as appropriate. Sign off with your name and any relevant designations.]

Thank you for your attention to this matter.

Sincerely,

[Your Name]
[Your Designation, if applicable]

[Your Name]
[Your Address]
[City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]

[Principal’s Name]
[School Name]
[School Address]
[City, State, Zip Code]

Subject: Request for Permission to Organize an Event

Dear [Principal’s Name],

I hope this letter finds you in good health and spirits.

I am writing to request your permission to organize an event titled [Event Name] at our school premises. The event aims to [briefly describe the purpose and objectives of the event].

We believe that this event will [mention the benefits or outcomes of the event for the school community]. We have carefully planned all aspects of the event, including logistics, safety measures, and supervision.

We assure you that we will adhere to all school rules and regulations throughout the event. Additionally, we will ensure that the event does not disrupt regular school activities.

We kindly request your approval for the event and seek your guidance on any additional requirements or procedures that need to be followed.

Thank you for considering our request. We look forward to your favorable response.

Sincerely,

[Your Name]
[Your Grade/Class]
[Your Roll Number]

[Your Name]
[Your Address]
[City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]

[Recipient’s Name/Title]
[Government Department/Agency]
[Government Address]
[City, State, Zip Code]

Subject: Request for [Mention Purpose]

Dear [Recipient’s Name/Title],

I hope this letter finds you well.

I am writing to bring to your attention [briefly describe the issue or purpose of the letter, e.g., concerns regarding infrastructure development, request for assistance with a community project, etc.]. This matter is of significant importance to [mention affected parties or community members] and requires urgent attention.

[Provide detailed information or background regarding the issue, including any relevant statistics, facts, or incidents.]

We kindly request your intervention and assistance in addressing this matter effectively. Your support and guidance would greatly contribute to [mention desired outcome or resolution].

We would appreciate the opportunity to discuss this matter further with you and explore possible solutions. Please let us know a convenient time for a meeting, or if you require any additional information from our end.

Thank you for your attention to this important issue. We look forward to your prompt response and collaboration in finding a satisfactory resolution.

Sincerely,

[Your Name]
[Your Position/Title, if applicable]
[Your Organization/Community, if applicable]

[Your Name]
[Your Address]
[City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]

[Bank Manager’s Name]
[Bank Name]
[Branch Address]
[City, State, Zip Code]

Subject: Request for Account Opening

Dear [Bank Manager’s Name],

I hope this letter finds you well.

I am writing to request the opening of a new account at your esteemed bank. After careful consideration, I have decided to open a [type of account, e.g., savings/current] account with your bank due to [mention reason, e.g., competitive interest rates, convenient location, etc.].

I have enclosed all the necessary documents required for the account opening process, including my [mention documents, e.g., identification proof, address proof, etc.]. If there are any additional documents or formalities needed, please let me know, and I will provide them promptly.

I kindly request your assistance in expediting the account opening process. Additionally, I would appreciate it if you could provide me with information on the various account options and any fees or charges associated with them.

Thank you for your attention to this matter. I look forward to hearing from you soon and beginning a fruitful banking relationship with your institution.

Sincerely,

[Your Name]

Subject: Request for Meeting

Dear Mr. Sharma,

I am writing to request a meeting with you to discuss the new project that our companies are working on together. As you may be aware, our organizations have been collaborating on a new software development project for the past few months.

I believe that it would be beneficial for us to meet in person to discuss the progress of the project, as well as any issues or concerns that have arisen. I am available to meet with you at your convenience, and I would be happy to travel to your office for the meeting.

Please let me know if this is possible and what dates and times would work for you. I look forward to hearing from you soon.

Thank you for your time and consideration.

Best regards,

Anjali Desai

Marketing Manager
XYZ Software Solutions
123 Main Street
Bangalore, India 560001
Phone: 555-555-5555
Email: [email protected]

Sender’s Address
Ravi Kumar
789 Market Street
Chennai, India 600001
Phone: 555-555-5555
Email: [email protected]

Date
10th October 2022

Receiver’s Address
Ms. Rachel Jones
Manager
PQR Corporation
123 Business Center
Chennai, India 600002

Salutation
Dear Ms. Jones,

Body
I am writing to request a meeting with you to discuss the possibility of a partnership between our companies. I believe that there are opportunities for collaboration that would benefit both of our organizations, and I would appreciate the opportunity to discuss them with you in person.

Closing
Yours sincerely,

Ravi Kumar
Signature

Sender’s Address
Shreya Singh
456 College Road
Kolkata, India 700001
Phone: 999-999-9999
Email: [email protected]

Date
5th November 2022

Receiver’s Address
Mr. Sameer Khan
Director
ABC Academy
789 School Street
Kolkata, India 700002

Salutation
Dear Mr. Khan,

Body
I am writing to express my sincere appreciation for the quality of education that I received at ABC Academy. The knowledge and skills that I gained during my time at your institution have been instrumental in helping me achieve my career goals, and I am grateful for the excellent teaching and guidance that I received from your faculty.

Closing
Yours sincerely,

Shreya Singh
Signature