13+ Gratuity Letter Format – Meaning, How to Apply, Examples

[Your Name]
[Your Address]
[City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]

[Employer’s Name]
[Company/Organization Name]
[Company Address]
[City, State, Zip Code]

Subject: Request for Gratuity Payment

Dear [Employer’s Name],

I hope this letter finds you well. I am writing to request the payment of my gratuity as per the terms of my employment contract and applicable labor laws.

I have recently completed [mention duration of service] years of service with [Company/Organization Name], and I believe I am eligible to receive gratuity benefits as outlined in my employment agreement and the relevant labor regulations.

I kindly request that you process the payment of my gratuity in accordance with the established procedures and timeline. Please provide me with the necessary details regarding the calculation of my gratuity amount and the payment process.

If there are any documents or forms that require my attention or signature to facilitate the gratuity payment process, please do not hesitate to inform me, and I will promptly provide the required information.

I appreciate your attention to this matter and kindly request your prompt action to process my gratuity payment. Thank you for your cooperation.

Sincerely,

[Your Name]

[Your Name]
[Your Address]
[City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]

[Employer’s Name]
[Company/Organization Name]
[Company Address]
[City, State, Zip Code]

Subject: Request for Gratuity Payment

Dear [Employer’s Name],

I hope this letter finds you well. I am writing to formally request the payment of my gratuity as per the terms of my employment contract and applicable labor laws.

I have completed [mention duration of service] years of dedicated service with [Company/Organization Name], and I believe I am eligible to receive gratuity benefits as outlined in my employment agreement and the relevant labor regulations.

I kindly request that you initiate the process for the payment of my gratuity at the earliest convenience. I trust that the necessary calculations and procedures will be carried out promptly and in accordance with the established protocols.

If there are any documents or forms that require my attention or signature to facilitate the gratuity payment process, please provide me with the necessary details, and I will promptly fulfill the requirements.

I appreciate your attention to this matter and kindly request your cooperation in ensuring the timely processing of my gratuity payment. Thank you for your consideration.

Sincerely,

[Your Name]

[Date]

[Employee Name]
[Employee Address]
[City, State, ZIP Code]

Dear [Employee Name],

We would like to take this opportunity to congratulate you on your retirement after [number of years] years of dedicated service to our organization. We appreciate your hard work and contributions towards the growth of our company.

As per our company policy, you are entitled to receive gratuity for your service. We are pleased to inform you that your gratuity amount is [amount], which has been calculated based on your last drawn salary and years of service.

The calculation of your gratuity amount is as follows:

[Formula and Calculation details]

Your gratuity amount will be paid to you in [lump sum/installments] as per your preference. Please note that TDS of [amount] will be deducted from the gratuity amount as per the Income Tax Act.

We would like to thank you once again for your valuable service to our organization and wish you all the best for your future endeavors.

Sincerely,

[Authorized Person Name]
[Company Name]

[Date]

[Employee Name]
[Employee Address]
[City, State, ZIP Code]

Dear [Employee Name],

We regret to receive your resignation after [number of years] years of service to our organization. We appreciate your hard work and contributions towards the growth of our company.

As per our company policy, you are entitled to receive gratuity for your service. We are pleased to inform you that your gratuity amount is [amount], which has been calculated based on your last drawn salary and years of service.

The calculation of your gratuity amount is as follows:

[Formula and Calculation details]

Your gratuity amount will be paid to you in [lump sum/installments] as per your preference. Please note that TDS of [amount] will be deducted from the gratuity amount as per the Income Tax Act.

We would like to thank you for your valuable service to our organization and wish you all the best for your future endeavors.

Sincerely,

[Authorized Person Name]
[Company Name]

[Your Name]
[Your Address]
[City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]

[Employer’s Name]
[Company/Organization Name]
[Company Address]
[City, State, Zip Code]

Subject: Request for Gratuity Payment

Dear [Employer’s Name],

I am writing to request the payment of my gratuity as per the terms of my employment contract and applicable labor laws.

I have recently completed [mention duration of service] years of service with [Company/Organization Name], and I believe I am eligible to receive gratuity benefits as outlined in my employment agreement and the relevant labor regulations.

I kindly request that you process the payment of my gratuity in accordance with the established procedures and timeline. Please provide me with the necessary details regarding the calculation of my gratuity amount and the payment process.

If there are any documents or forms that require my attention or signature to facilitate the gratuity payment process, please do not hesitate to inform me, and I will promptly provide the required information.

I appreciate your attention to this matter and kindly request your prompt action to process my gratuity payment. Thank you for your cooperation.

Sincerely,

[Your Name]

[Your Name]
[Your Address]
[City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]

[Employer’s Name]
[Company/Organization Name]
[Company Address]
[City, State, Zip Code]

Subject: Request for Gratuity Settlement

Dear [Employer’s Name],

I hope this letter finds you well. I am writing to formally request the settlement of my gratuity as per the terms of my employment contract and applicable labor laws.

As you are aware, I have completed [mention duration of service] years of service with [Company/Organization Name], and I am entitled to receive gratuity benefits in accordance with the company’s policies and the relevant labor regulations.

I kindly request that you expedite the process for the settlement of my gratuity at the earliest convenience. I trust that the necessary calculations and procedures will be carried out promptly and accurately.

If there are any additional documents or forms required from my end to facilitate the gratuity settlement process, please inform me, and I will promptly provide the necessary information.

I appreciate your attention to this matter and kindly request your cooperation in ensuring the timely settlement of my gratuity. Thank you for your consideration.

Sincerely,

[Your Name]

[Your Name]
[Your Address]
[City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]

[Employer’s Name]
[Company/Organization Name]
[Company Address]
[City, State, Zip Code]

Subject: Request for Gratuity Payment

Dear [Employer’s Name],

I hope this letter finds you well. I am writing to formally request the payment of my gratuity as per the terms of my employment contract and applicable labor laws.

Having dedicated [mention duration of service] years to [Company/Organization Name], I believe I am eligible to receive gratuity benefits in recognition of my service and contribution to the organization.

I kindly request that you initiate the process for the payment of my gratuity without delay. I trust that the necessary calculations will be carried out accurately, and the payment will be processed in accordance with the company’s policies and the relevant labor regulations.

If there are any additional documents or forms required from my end to facilitate the gratuity payment process, please inform me, and I will promptly provide the necessary information.

I appreciate your attention to this matter and kindly request your prompt action to process my gratuity payment. Thank you for your cooperation.

Sincerely,

[Your Name]

[Your Name]
[Your Address]
[City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]

[Employer’s Name]
[Company/Organization Name]
[Company Address]
[City, State, Zip Code]

Subject: Gratuity Claim Request

Dear [Employer’s Name],

I hope this letter finds you well. I am writing to formally claim the gratuity payment owed to me as per the terms of my employment contract and the relevant labor laws.

As per the provisions outlined in my employment agreement and the company’s policies, I have completed [mention duration of service] years of dedicated service with [Company/Organization Name]. Therefore, I am entitled to receive gratuity benefits upon termination of my employment.

I kindly request that you promptly process the payment of my gratuity as per the agreed-upon terms and conditions. I trust that the necessary calculations will be conducted accurately, and the payment will be disbursed in accordance with the established procedures.

If there are any documents or forms that require my attention or signature to facilitate the gratuity claim process, please provide me with the necessary details, and I will promptly fulfill the requirements.

I appreciate your attention to this matter and kindly request your prompt action to settle my gratuity claim. Thank you for your cooperation.

Sincerely,

[Your Name]

Subject: Gratuity Letter for [Employee Name]

Dear [Employee Name],

I am writing to inform you about your gratuity payment, which is a retirement benefit provided by the company as per our policy. We would like to congratulate you on your retirement and thank you for your dedicated service to our organization.

As per the company’s policy, you are eligible for a gratuity payment of [Gratuity Amount]. I am pleased to inform you that the payment has been processed and will be credited to your bank account by [Date of Payment]. Please check your bank statement on or after that date to confirm the receipt of the payment.

We have also attached a Gratuity Letter, which provides details about the gratuity amount and the calculation method used. The letter serves as proof of your entitlement to the gratuity payment and should be kept safe for future reference.

If you have any questions or require any further assistance, please do not hesitate to contact us. We would be happy to assist you.

Once again, congratulations on your retirement, and we wish you all the best for your future endeavors.

Sincerely,

[Authorized Signatory]

[Date]

[Legal Heir’s Name]
[Address]
[City, State, ZIP]

Dear [Employee Name],

We regret to inform you that your employment with our organization has been terminated with effect from [termination date]. We appreciate your hard work and contributions towards the growth of our company during your tenure.

As per our company policy, you are entitled to receive gratuity for your service. We are pleased to inform you that your gratuity amount is [amount], which has been calculated based on your last drawn salary and years of service.

The calculation of your gratuity amount is as follows:

[Formula and Calculation details]

Your gratuity amount will be paid to you in [lump sum/installments] as per your preference. Please note that TDS of [amount] will be deducted from the gratuity amount as per the Income Tax Act.

We would like to thank you for your valuable service to our organization and wish you all the best for your future endeavors.

Sincerely,

[Authorized Person Name]
[Company Name]

[Date]

[Legal Heir’s Name]
[Address]
[City, State, ZIP]

Dear [Legal Heir’s Name],

We regret to inform you that [Employee Name], who was an employee of our company, has passed away on [Date of Death]. We extend our deepest condolences to you and your family during this difficult time.

We would like to inform you that [Employee Name] was eligible for the gratuity payment as per the company’s policy. The gratuity amount due to [Employee Name] is [Gratuity Amount]. The amount will be paid to you as the legal heir of [Employee Name].

Please find enclosed a cheque for the gratuity amount. We request you to acknowledge the receipt of the payment by signing the enclosed copy of this letter and returning it to us.

If you have any questions or require any further assistance, please do not hesitate to contact us.

Once again, please accept our condolences on behalf of the company.

Sincerely,

[Authorized Signatory]