25+ Intimation Letter to Employer – How to Write Tips, Examples

To:

From:

Subject: An intimation letter to an employer

Respected Sir,

This is to inform you that this is an intimation letter to you. I am writing to you to say that I am resigning from this job as I have got a new job in _________ company.

 As far as I am responsible, I need to inform you about this and hope so you understand this.

Thanking you,

Yours faithfully

_________

[Your Name]

[Your Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number]

[Date]

[Employer’s Name]

[Company Name]

[Company Address]

[City, State, ZIP Code]

Subject: Intimation of [Reason for Intimation]

Dear [Employer’s Name],

I hope this letter finds you well. I am writing to formally inform you about [the reason for intimation], which may impact my attendance or work schedule.

[Provide a brief explanation of the reason for intimation, such as a personal matter, medical situation, or any other relevant circumstance.]

I understand the importance of my responsibilities at [Company Name] and assure you that I am taking necessary steps to minimize any potential disruption to my work. I am committed to ensuring a smooth transition during my absence.

I have taken the following actions to mitigate the impact:

1. I have briefed [Name of Colleague or Team Member] about my ongoing projects and responsibilities.
2. I will remain accessible via email or phone for any urgent matters that may require my attention.

I am willing to discuss any additional measures or arrangements that will help maintain the workflow during my absence. I appreciate your understanding and support in this matter.

I plan to be away from work from [Start Date] to [End Date], and I intend to resume my duties on [Return Date]. I will keep you updated on any changes or developments.

If there are any specific procedures or forms that I need to follow in this regard, please let me know at your earliest convenience. I am committed to fulfilling any requirements to ensure a smooth process during my absence.

Thank you for your understanding and cooperation. I look forward to returning to work and resuming my responsibilities promptly.

Sincerely,

[Your Full Name]

[Your Employee ID or Department]

[Your Signature, if sending a hard copy]

To

_________

_________

From

_________

_________

Subject: Intimation letter to a higher authority

This is a letter that should be considered as an intimation letter to you. I have found a perfect job for me in __________ for my qualification. 

It has been important for me to accept that job. So I am intimating you prior leaving this job. 

Thanking you

Yours sincerely

___________

To

________

_________

From

________

________

Dear ___________

I am very sorry to say that I am going to quit this job for personal reasons. So this is an intimation letter to you as it is a minimum responsibility of mine.

I will complete all the pending projects in the office and quit the job. I will be responsible for all the project details before it quit.

Thank you

____________

To

The Manager

________

From 

The Employee

______________

Subject: Intimation letter to an employer for leaving the job

Respected Sir, 

This is to inform you that after many trials, I have been selected in one of the topmost MNC’s. It is a dream for me to do a job there and now it has been fulfilled.

I request you to settle my bills, salaries and also my payslips needed to be given. Hope for the fast settlement. 

Thank you

_____________

To

The Insurance Company

______________

From

_____________

Subject: Intimation letter for Insurance to a bank

Respected Sir,

This is an intimation letter to you stating that there is a fire accident in our office which lead to an accident in our canteen. 

As we have started insurance for this office in your bank. We are determined to claim the loss in the bank. So this is an intimation letter to tell you about insurance coverage.

Hope so we will get covered in our loss.

Thank you

___________

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Employer’s Name] [Company Name] [Company Address] [City, State, ZIP Code]

Subject: Intimation of Leave

Dear [Employer’s Name],

I trust this letter finds you in good health. I am writing to formally inform you about my intention to take leave from work due to [mention the reason, such as personal reasons, medical leave, family emergency, etc.].

The details of my leave are as follows:

• Start Date: [Leave Start Date]
• End Date: [Leave End Date]
• Number of Days: [Number of Days]

I have made arrangements to ensure a smooth transition during my absence. [Specify any relevant information regarding ongoing projects, tasks, or responsibilities and mention if a colleague will be covering for you.]

I understand the importance of my role at [Company Name] and will do my best to minimize any disruption caused by my absence. I am committed to completing pending tasks and ensuring that my responsibilities are covered during my leave.

I will remain accessible via email for any urgent matters that may require my attention. I will also provide updates on the status of my work before my departure and will be available for a handover meeting if deemed necessary.

I appreciate your understanding and support in this matter. If there are any specific procedures or forms I need to follow for taking leave, please let me know, and I will ensure compliance.

Thank you for your consideration. I look forward to returning to work on [Return Date] and resuming my duties promptly.

Sincerely,

[Your Full Name] [Your Employee ID or Department] [Your Signature, if sending a hard copy]

[Your Name]

[Your Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number]

[Date]

[Employer’s Name]

[Company Name]

[Company Address]

[City, State, ZIP Code]

Subject: Intimation Letter to Employer

Dear [Employer’s Name],

I hope this letter finds you well. I am writing to inform you about a matter that may affect my attendance or work schedule at [Company Name]. I believe in maintaining transparency and wanted to provide you with timely intimation.

[Provide a brief explanation of the reason for intimation, such as a personal matter, medical situation, or any other relevant circumstance.]

I want to assure you that I am taking all necessary steps to ensure minimal disruption to my work. I have already initiated actions to address the situation and have made arrangements to manage my responsibilities during any potential absence.

I understand the importance of my role and responsibilities at [Company Name], and I am committed to mitigating any impact on the team and projects. I have briefed [Name of Colleague or Team Member] about ongoing tasks and projects, and I will remain accessible via email or phone for any urgent matters.

I am open to discussing any additional measures or arrangements that will help maintain the workflow smoothly during this period. I am dedicated to ensuring a seamless transition and appreciate your understanding and support.

I plan to keep you updated on any developments, and I will do my best to adhere to my regular work commitments. If there are specific procedures or forms to follow in this situation, please let me know, and I will comply accordingly.

Thank you for your understanding and cooperation. I look forward to your guidance and support during this time.

Sincerely,

[Your Full Name]

[Your Employee ID or Department]

[Your Signature, if sending a hard copy]

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Employer’s Name] [Company Name] [Company Address] [City, State, ZIP Code]

Subject: Intimation Letter for Personal Reasons

Dear [Employer’s Name],

I trust this letter finds you well. I am writing to inform you about a personal matter that requires my attention, and as a result, I may need to take leave from work.

[Provide a brief and general explanation of the personal reasons without divulging too much detail.]

I understand the importance of my responsibilities at [Company Name], and I am committed to managing my work in a way that minimizes any impact on ongoing projects. I have made arrangements to ensure a smooth transition during my potential absence.

The details of my planned leave are as follows:

• Start Date: [Leave Start Date]
• End Date: [Leave End Date]
• Number of Days: [Number of Days]

I will make every effort to complete pending tasks and provide necessary updates before my departure. Additionally, I have briefed [Name of Colleague or Team Member] about my ongoing projects to ensure continuity.

I will remain accessible via email for any urgent matters and will provide updates on the status of my work. I am open to discussing any further steps or arrangements that will help maintain workflow during my absence.

I appreciate your understanding and support in this matter. If there are specific procedures or forms to follow for taking leave due to personal reasons, please let me know, and I will ensure compliance.

Thank you for your consideration. I look forward to returning to work on [Return Date] and resuming my duties promptly.

Sincerely,

[Your Full Name] [Your Employee ID or Department] [Your Signature, if sending a hard copy]

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Employer’s Name] [Company Name] [Company Address] [City, State, ZIP Code]

Subject: Formal Intimation Letter

Dear [Employer’s Name],

I trust this letter finds you well. I am writing to formally inform you about a matter that may affect my attendance or work schedule at [Company Name].

[Provide a brief and formal explanation of the reason for intimation, such as a personal matter, medical situation, or any other relevant circumstance.]

I understand the importance of my role at [Company Name], and I am committed to managing my work in a way that minimizes any disruption to ongoing projects. I have taken the following steps to ensure a smooth transition during my potential absence:

1. I have briefed [Name of Colleague or Team Member] about my ongoing projects and responsibilities.
2. I will remain accessible via email or phone for any urgent matters that may require my attention.

I will make every effort to complete pending tasks and provide necessary updates before my departure. Additionally, I am open to discussing any further steps or arrangements that will help maintain workflow during my absence.

I appreciate your understanding and support in this matter. If there are specific procedures or forms to follow for taking leave or managing an intimation, please let me know, and I will ensure compliance.

Thank you for your consideration. I look forward to returning to work on [Return Date] and resuming my duties promptly.

Sincerely,

[Your Full Name] [Your Employee ID or Department] [Your Signature, if sending a hard copy]

[Your Name]

[Your Position]

[Your Company Name]

[Company Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number]

[Date]

[Project Manager’s Name]

[Project Manager’s Position]

[Project Manager’s Company Name]

[Company Address]

[City, State, ZIP Code]

Subject: Intimation of Project Delay

Dear [Project Manager’s Name],

I hope this message finds you well. I am writing to inform you about a situation that has arisen, which may impact the timeline of the [Project Name] currently under my responsibility.

[Provide a concise explanation of the reason for the delay, such as unforeseen challenges, resource constraints, or any other relevant factors.]

I understand the importance of meeting project deadlines, and I want to assure you that I am taking immediate measures to address the issues at hand. While I am committed to completing the project successfully, I anticipate a delay in the original schedule.

To mitigate the impact of this delay, I am taking the following actions:

1. Conducting a thorough analysis of the challenges faced.
2. Identifying alternative solutions and workarounds to expedite the project.
3. Keeping the project team informed and engaged in finding timely resolutions.
4. Revising the project plan to reflect the adjusted timeline.

I am open to discussing this matter further and would appreciate your guidance on navigating through this unforeseen situation. I understand the significance of this project to our organization, and I am fully committed to delivering the best possible outcome.

Please let me know if you require additional information or if there are specific protocols to follow in case of project delays. I value your understanding and cooperation in managing this situation.

Thank you for your attention to this matter.

Sincerely,

[Your Full Name]

[Your Position]

[Your Company Name]

[Your Signature, if sending a hard copy]