20+ Call Letter Format - Tips to Write, Templates

Call Letter Format: A call letter is a formal letter given to the candidate to notify them about the interview screening test. These days employers are sending call letters are sent through emails, so the email format is also given here. Following are the Call Letter Format – Tips to Write, Sample Templates and Examples.

Call letter Format consists of the name of the candidate, company name, date, time, and address of the interview, job designation.

Call Letter Format – Job Exam Letter, Writing Tips, Examples

Content in this article

Letter Name	Call Letter Format
Letter Category	Office Letters, Employee Letters, Interview Letters
Purpose / Subject	Call Letter to a Person
Important Points	Name of the candidate Company name Date, time, and address of the interview exam Job designation
Where to add “To”	Top [Formal Type Letter]
Where to add “FROM”	Either Top or Bottom
Sample Letters	Word Format

Also See – 15+ Interview Call Letter Format – How To Write, Tips, Templates

What is Call Letter?

A call letter is a formal letter given to the candidate to notify them about the interview screening test.

What does Interview Call Letter contain?

Interview Call Letter contains the following terms

Name of the candidate
Company name
Date, time, and address of the exam
Job designation

Writing Tips for Call Letter

Writing a call letter, especially for an interview, is crucial as it sets the tone for the upcoming interaction and reflects your professionalism. Here are some writing tips to consider when crafting a call letter:

Clarity and Conciseness: Ensure that the purpose of the call letter is clearly stated. Be concise and avoid unnecessary details that might confuse the recipient.
Professional Tone: Maintain a professional tone throughout the letter. Address the recipient respectfully and use formal language.
Personalization: Address the recipient by name and personalize the letter as much as possible. This demonstrates that you value their time and attention.
Provide Details: Include essential details such as the date, time, and location of the interview or meeting. Specify any documents or items the recipient should bring, and provide contact information for further inquiries.
Express Enthusiasm: Express enthusiasm about the upcoming meeting or interview. Let the recipient know that you are looking forward to the opportunity to discuss further.
Gratitude: Express gratitude for the recipient’s time and consideration. Thank them for their interest and participation.
Polite Closure: End the letter with a polite and professional closing, such as “Sincerely” or “Best regards,” followed by your name and contact information.
Proofread: Before sending the call letter, proofread it carefully to check for any spelling or grammatical errors. A well-written and error-free letter reflects positively on your attention to detail.
Follow Company Guidelines: If your organization has specific guidelines or templates for call letters, ensure that you adhere to them.
Send Promptly: Send the call letter in a timely manner to provide the recipient with ample notice for the scheduled meeting or interview.

By following these writing tips, you can create a professional and effective call letter that leaves a positive impression on the recipient.

Email Format for Company Exam Call Letter

An email letter format is given here for reference. This can be used as an official letter for writing a call letter.

To:

From:

Subject: Call letter to an employee

Dear _____

We would like to inform you that you have been short-listed for the job interview. The qualifications for this exam are perfectly matched and you have been selected.

The exam will be conducted on [date], [time], and [address]. You will be provided with TA and DA charges if you attend the exam.

We are looking forward to seeing you in the interview after the exam.

__________

Birthday Wishes Letter Sample #1 – Informal Letter

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Download Call Letter in .doc format

Some sample call letters are given here for a job interview.

Call Letter Format #1	Download
Exam Call Letter #2	Download
Sample Job Call Letter #3	Download
Exam Letter to shortlisted candidates #4	Download

Call Letter Sample Format

Here we have provided a sample format of Call Letter:

[Your Company Letterhead]

[Your Company Name]

[Your Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number]

[Date]

[Applicant’s Name]

[Applicant’s Address]

[City, State, ZIP Code]

Dear [Applicant’s Name],

Subject: Interview Invitation

I hope this letter finds you well. We appreciate your interest in the [Job Title] position at [Your Company Name]. After careful consideration of your application, we are pleased to invite you for an interview.

Interview Details:

Date: [Interview Date]
Time: [Interview Time]
Location: [Interview Location]

Please arrive at least 15 minutes before the scheduled interview time. During the interview, you will have the opportunity to discuss your qualifications, learn more about our company, and explore how your skills align with the requirements of the position.

What to Bring:

A copy of your resume
Any relevant certificates or documentation
A list of references, if not already submitted

If you have any specific requirements or need additional information, please contact us at [Your Contact Information].

We look forward to meeting you and discussing how your skills and experience make you an excellent fit for our team. If, for any reason, you are unable to attend the scheduled interview, please inform us as soon as possible.

Thank you for your interest in joining [Your Company Name]. We are excited about the possibility of working together.

Best regards,

[Your Name]

[Your Title]

[Your Company Name]

[Contact Information]

Call Letter Sample Format

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Call Letter Samples

Some samples of letters are given here for Call Letters. Use the formats to write the official letters.

Call Letter Sample #1

A call letter format has been given here.

_________

From

__________

Subject:

Dear ______

This is to inform you that you are shortlisted for the entrance exam that is conducted by this company.

There will be 2 rounds in this exam. The details of the exam are enclosed here. Hope you will attend the exam and get selected for the interview.

All the best

__________________

Call Letter Sample #1

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Exam Call Letter Sample #2

To know about the format to a company call letter, use the format given below

_________

From

__________

Subject:

Dear ______

Thank you for the interest in our company. As per our company rules, jobs are allotted based on entrance exam.

As you are interested in our company we are sending the details of the exams. You will be posted in our company if you are qualified in the exam as per score.

Hope so you will be qualified and get selected.

All the best

Yours faithfully

___________

Exam Call Letter Sample #2

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Sample Job Call Letter #3

The format for writing a letter to a job interview has been given here.

_________

From

__________

Subject:

Dear ______

Thank you for your interest in the position of Sales Representative for our company. We would like to invite you to our company entrance exam and group discussion.

After this discussion, you will be selected for this role. The salary and other details will be intimated once after this selection process.

With regards

________________

Sample Job Call Letter #3

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Exam Letter To Shortlisted Candidates #4

An official letter to the selected candidate sent to him. This is the format used.

_________

From

__________

Subject:

Dear ______

Thank you for showing interest in the job from this company. This is to inform you that you will be selected for this job after an entrance exam.

This exam will be conducted as per rules

Address of the exam:

_________

Date and time of the exam:

___________

Hope so you will attend the exam and get selected for the exam.

All the best

_______________

Exam Letter To Shortlisted Candidates #4

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Job Interview Invitation Letter

Here we have given a Job Interview Invitation Letter:

Your Company Letterhead] [Your Company Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Applicant’s Name] [Applicant’s Address] [City, State, ZIP Code]

Dear [Applicant’s Name],

Subject: Invitation to Interview for [Job Title] Position

Interview Details:

Date: [Interview Date]
Time: [Interview Time]
Location: [Interview Location]

What to Bring:

A copy of your resume
Any relevant certificates or documentation
A list of references, if not already submitted

If you have any specific requirements or need additional information, please contact us at [Your Contact Information].

Thank you for your interest in joining [Your Company Name]. We are excited about the possibility of working together.

Best regards,

[Your Name] [Your Title] [Your Company Name] [Contact Information]

Job Interview Invitation Letter

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Call Letter Template

Here is a template for Call Letter:

[Your Company Letterhead]

[Your Company Name]

[Your Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number]

[Date]

[Applicant’s Name]

[Applicant’s Address]

[City, State, ZIP Code]

Dear [Applicant’s Name],

Subject: Invitation to Interview for [Job Title] Position

Interview Details:

Date: [Interview Date]
Time: [Interview Time]
Location: [Interview Location]

What to Bring:

A copy of your resume
Any relevant certificates or documentation
A list of references, if not already submitted

If you have any specific requirements or need additional information, please contact us at [Your Contact Information].

Thank you for your interest in joining [Your Company Name]. We are excited about the possibility of working together.

Best regards,

[Your Name]

[Your Title]

[Your Company Name]

[Contact Information]

Call Letter Template

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Call Letter for Exam

Here we have provided a Call Letter for Exam:

[Your Company or Organization Letterhead] [Your Company or Organization Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Applicant’s Name] [Applicant’s Address] [City, State, ZIP Code]

Subject: Admit Card for Examination

Dear [Applicant’s Name],

Congratulations! We are pleased to inform you that you have been selected to participate in the upcoming examination for the [Position/Program] at [Your Company or Organization Name].

Examination Details:

Date: [Exam Date]
Time: [Exam Time]
Location: [Exam Venue]

Please take note of the following important instructions:

Admit Card: This letter serves as your official admit card. Kindly bring a printout of this letter along with a valid photo ID on the day of the examination.
Reporting Time: Ensure that you arrive at the examination venue at least 30 minutes before the scheduled start time. Latecomers may not be allowed to take the exam.
Required Materials: Bring the necessary writing materials (pens, pencils, etc.) as well as any items specified in the examination instructions.
Prohibited Items: Electronic devices, books, notes, and any other unauthorized materials are strictly prohibited during the examination.
Dress Code: There is no specific dress code for the examination; however, we recommend dressing comfortably and respectfully.

If you have any questions or concerns regarding the examination, please contact our examination coordinator at [Coordinator’s Contact Information].

We wish you the best of luck in your examination, and we look forward to the possibility of welcoming you to [Your Company or Organization Name].

Best regards,

[Your Name] [Your Title] [Your Company or Organization Name] [Contact Information]

Call Letter for Exam

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Interview Call Letter example

Here’s an example of Interview Call Letter:

[Your Company Letterhead]

[Your Company Name]

[Your Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number] [Date]

[Applicant’s Name]

[Applicant’s Address]

[City, State, ZIP Code]

Subject: Interview Invitation for [Job Title] Position

Dear [Applicant’s Name],

We hope this letter finds you well. We appreciate your interest in the [Job Title] position at [Your Company Name]. After a thorough review of your application, we are pleased to invite you for an interview.

Interview Details:

Date: [Interview Date]
Time: [Interview Time]
Location: [Interview Venue]

Please take note of the following important instructions:

Interview Panel: You will be interviewed by [Names of Interviewers], who are eager to learn more about your qualifications and discuss your potential contribution to our team.
Required Documents: Kindly bring a copy of your resume, any relevant certificates or degrees, and a form of identification.
Dress Code: We recommend business attire for the interview.
Additional Information: If you require any special accommodations or have specific preferences, please let us know in advance.

If the provided interview details are inconvenient for you, please contact us at [Your Contact Information] as soon as possible, and we will do our best to accommodate your schedule.

We look forward to the opportunity to meet you in person and discuss your candidacy further. Thank you for your interest in joining [Your Company Name].

Best regards,

[Your Name]

[Your Title]

[Your Company Name]

[Contact Information]

Interview Call Letter Example

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Appointment Call Letter

Here we have given an Appointment Call Letter:

[Your Company Letterhead] [Your Company Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Applicant’s Name] [Applicant’s Address] [City, State, ZIP Code]

Subject: Appointment Confirmation

Dear [Applicant’s Name],

We hope this letter finds you well. We appreciate your interest in the [Position] at [Your Company Name]. Following our recent discussions and assessments, we are pleased to extend our offer of employment to you.

Appointment Details:

Position: [Position Title]
Department: [Department Name]
Start Date: [Start Date]
Reporting Time: [Reporting Time]
Location: [Office Location]

Please take note of the following important instructions:

Onboarding Session: Your onboarding session will take place on [Onboarding Date]. During this session, you will receive information about our company policies, procedures, and other relevant details.
Required Documents: Bring all necessary documentation, including proof of identity and any additional documents specified in your offer letter.
Dress Code: We recommend business casual attire for your onboarding session.
Contact Person: If you have any questions or need further clarification before your start date, please feel free to contact [Contact Person] at [Contact Person’s Email] or [Contact Person’s Phone Number].

We are excited about the prospect of welcoming you to our team. Your skills and experience will undoubtedly contribute to the success of [Your Company Name].

Please confirm your acceptance of this appointment by [Confirmation Deadline]. If, for any reason, you are unable to accept this appointment, please inform us as soon as possible.

Congratulations once again, and we look forward to a successful collaboration.

Best regards,

[Your Name] [Your Title] [Your Company Name] [Contact Information]

Appointment Call Letter

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FAQS for Call Letter Format – Tips to Write, Templates

What is the purpose of a call letter in a professional setting?

A call letter serves as a formal invitation or notification to individuals, such as job applicants or participants, informing them of a scheduled interview, examination, or appointment. It provides essential details such as date, time, and location.

How can I write an effective call letter for an interview?

To write an effective interview call letter, be clear about the interview details, including date, time, and venue. Express enthusiasm, provide any necessary instructions, and include contact information for further inquiries. Use a professional tone and consider personalizing the letter.

What are some common elements to include in a call letter template?

A call letter template should include the recipient’s name, the purpose of the letter (interview, examination, appointment), details such as date, time, and location, any required documents or items, and contact information for inquiries. The tone should be formal and professional.

How far in advance should a call letter be sent?

Call letters should be sent with sufficient lead time to allow recipients to make necessary arrangements. For job interviews, sending the call letter at least a week before the scheduled interview is generally considered appropriate.

Are there templates available for different types of call letters?

Yes, various templates are available for different types of call letters, including job interview invitations, exam admit cards, and appointment confirmation letters. These templates can be found online or in word processing software, and they provide a structured format for creating professional call letters.

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20+ Call Letter Format – Tips to Write, Templates

Call Letter Format – Job Exam Letter, Writing Tips, Examples

What is Call Letter?

What does Interview Call Letter contain?

Writing Tips for Call Letter

Email Format for Company Exam Call Letter

Download Call Letter in .doc format

Call Letter Sample Format