18+ Authorized Signatory Letter Format, How to Start, Examples

[Your Company Letterhead, if applicable]

[Your Company Name]

[Your Company Address]

[City, State, ZIP Code]

[Date]

[Bank Name]

[Bank Address]

[City, State, ZIP Code]

Subject: Authorization for Banking Transactions

Dear [Bank Manager’s Name],

I, [Your Full Name], am writing this letter to formally authorize [Authorized Person’s Full Name] as an authorized signatory for all banking transactions on behalf of [Your Company Name]. [Authorized Person’s Full Name] holds the position of [Authorized Person’s Designation] in our company and is duly authorized to act on our behalf in all financial matters with your bank.

Details of the Authorized Signatory:

• Full Name: [Authorized Person’s Full Name]
• Position: [Authorized Person’s Designation]
• Contact Number: [Authorized Person’s Contact Number]
• Email Address: [Authorized Person’s Email Address]

This authorization is effective from [Start Date] and will remain valid until further notice in writing from our company. [Authorized Person’s Full Name] is authorized to undertake all banking transactions, including but not limited to:

• Withdrawals
• Deposits
• Fund Transfers
• Issuing and endorsing checks
• Any other transactions requiring an authorized signature

We request you to update your records accordingly and provide [Authorized Person’s Full Name] with all necessary access and information to carry out these transactions.

In case of any changes to the authorized signatories or their details, we will promptly notify your bank in writing.

We appreciate your prompt attention to this matter and look forward to a continued positive banking relationship.

Should you require any additional documentation or information, please do not hesitate to contact me at [Your Contact Number] or [Your Email Address].

Thank you for your cooperation.

Sincerely,

[Your Full Name]

[Your Designation]

[Your Signature, if sending a hard copy]

Subject: Authorized Signatory Letter for [Purpose]

Dear [Recipient Name],

I am writing to request an authorized signatory letter for [Purpose]. As per our previous discussion, I need to grant someone the authority to sign on behalf of [Your Name/Organization] for [Purpose of Authorization].

I understand that the authorized signatory letter is a legal document that grants an individual or organization the power to sign official documents and make decisions on behalf of another individual or entity. I would like to ensure that this document accurately reflects the terms and conditions of the authorization being granted.

I have attached a draft of the authorized signatory letter for your review. Please let me know if any changes or additions are required to ensure that it meets your requirements. Once we have finalized the letter, I will sign it and send it to you for your signature.

Please advise me of any further steps required to complete the process. If any notarization is required, kindly let me know the process and any associated fees.

Thank you for your assistance in this matter.

Sincerely,

[Your Name/Organization]

Attachment: Draft of Authorized Signatory Letter

[Date]

[Bank Name and Address]

To Whom It May Concern,

I, [Name of Account Holder], hereby authorize [Name of Authorized Signatory] to sign on my behalf and conduct all banking transactions related to my [Account Type and Number] with [Bank Name]. This authorization is effective from [Start Date] and will remain valid until [End Date] or until I provide written notice of revocation.

The authorized signatory is hereby authorized to perform all banking transactions on my behalf, including but not limited to depositing and withdrawing funds, signing checks, and initiating online banking transactions. The authorized signatory is also authorized to access account information and make changes to the account as necessary.

I acknowledge and accept full responsibility for all actions taken by the authorized signatory on my behalf, and I agree to indemnify and hold harmless [Bank Name] from any claims, damages, or losses arising from any such actions.

Please find enclosed a copy of my ID for verification purposes.

Sincerely,

[Name of Account Holder]
[Signature of Account Holder]

[Name of Authorized Signatory]
[Signature of Authorized Signatory]

[Date]

[Business Name and Address]

To Whom It May Concern,

I, [Name of Company Representative], hereby authorize [Name of Authorized Signatory] to sign and execute all business contracts and agreements on behalf of [Business Name]. This authorization is effective from [Start Date] and will remain valid until [End Date] or until I provide written notice of revocation.

The authorized signatory is hereby authorized to sign, execute, and deliver all contracts, agreements, and other legal documents related to the business operations of [Business Name]. This includes, but is not limited to, contracts for the sale of goods and services, employment agreements, and lease agreements.

I acknowledge and accept full responsibility for all actions taken by the authorized signatory on behalf of [Business Name], and I agree to indemnify and hold harmless any third party from any claims, damages, or losses arising from any such actions.

Please find enclosed a copy of the resolution passed by the board of directors of [Business Name] authorizing the appointment of the authorized signatory.

Sincerely,

[Name of Company Representative]
[Signature of Company Representative]

[Name of Authorized Signatory]
[Signature of Authorized Signatory]

[Your Company Letterhead, if applicable]

[Your Company Name]

[Your Company Address]

[City, State, ZIP Code] [Date]

[Bank Name]

[Bank Address]

[City, State, ZIP Code]

Subject: Authorization for Banking Transactions

Dear [Bank Manager’s Name],

I, [Your Full Name], am writing to formally authorize [Authorized Person’s Full Name] as an authorized signatory for all banking transactions on behalf of [Your Company Name]. [Authorized Person’s Full Name] holds the position of [Authorized Person’s Designation] in our company and is duly authorized to act on our behalf in all financial matters with your bank.

Details of the Authorized Signatory:

• Full Name: [Authorized Person’s Full Name]
• Position: [Authorized Person’s Designation]
• Contact Number: [Authorized Person’s Contact Number]
• Email Address: [Authorized Person’s Email Address]

This authorization is effective from [Start Date] and will remain valid until further notice in writing from our company. [Authorized Person’s Full Name] is authorized to undertake all banking transactions, including but not limited to:

• Withdrawals
• Deposits
• Fund Transfers
• Issuing and endorsing checks
• Any other transactions requiring an authorized signature

We request you to update your records accordingly and provide [Authorized Person’s Full Name] with all necessary access and information to carry out these transactions.

In case of any changes to the authorized signatories or their details, we will promptly notify your bank in writing.

We appreciate your prompt attention to this matter and look forward to a continued positive banking relationship.

Should you require any additional documentation or information, please do not hesitate to contact me at [Your Contact Number] or [Your Email Address].

Thank you for your cooperation.

Sincerely,

[Your Full Name]

[Your Designation]

[Your Company Letterhead, if applicable]

[Your Company Name]

[Your Company Address]

[City, State, ZIP Code]

[Date]

[Recipient’s Name or Title]

[Company or Organization Name]

[Company Address]

[City, State, ZIP Code]

Subject: Appointment of Authorized Signatory

Dear [Recipient’s Name or Title],

I hope this letter finds you well. I am writing to formally notify you of the appointment of [Authorized Person’s Full Name] as an authorized signatory for [Your Company Name].

Details of the Appointed Signatory:

• Full Name: [Authorized Person’s Full Name]
• Position: [Authorized Person’s Designation]
• Contact Number: [Authorized Person’s Contact Number]
• Email Address: [Authorized Person’s Email Address]

Effective [Start Date], [Authorized Person’s Full Name] is vested with the authority to represent and sign on behalf of [Your Company Name] in all official capacities. This includes but is not limited to contracts, agreements, financial transactions, and any other documents requiring the company’s authorized signature.

We kindly request you to update your records to recognize [Authorized Person’s Full Name] as the appointed signatory for our company. [Authorized Person’s Full Name] has been briefed on the responsibilities associated with this role and is well-versed in our company’s policies and procedures.

Should you require any additional information or documentation, please do not hesitate to contact me at [Your Contact Number] or [Your Email Address].

We appreciate your prompt attention to this matter and look forward to continued positive collaborations.

Thank you for your cooperation.

Sincerely,

[Your Full Name]

[Your Designation]

[Your Company Name]

[Your Company Letterhead, if applicable]

[Your Company Name]

[Your Company Address]

[City, State, ZIP Code]

[Date]

[Recipient’s Name or Title]

[Company or Organization Name]

[Company Address]

[City, State, ZIP Code]

Subject: Designation of Authorized Signatory

Dear [Recipient’s Name or Title],

I trust this letter finds you well. We, at [Your Company Name], wish to formally notify [Authorized Person’s Full Name] as the designated signatory for all matters requiring an authorized signature on behalf of our company.

Details of the Designated Signatory:

• Full Name: [Authorized Person’s Full Name]
• Position: [Authorized Person’s Designation]
• Contact Number: [Authorized Person’s Contact Number]
• Email Address: [Authorized Person’s Email Address]

This designation is effective from [Start Date] and will remain in force until further notice in writing from our company. [Authorized Person’s Full Name] is hereby authorized to represent and sign on behalf of [Your Company Name] in all official documents, contracts, agreements, and other relevant materials requiring the company’s endorsement.

We kindly request you to update your records accordingly and recognize [Authorized Person’s Full Name] as the official signatory for our company. [Authorized Person’s Full Name] has been briefed on the responsibilities associated with this role and is well-versed in our company’s policies and procedures.

Should you require any additional information or documentation, please do not hesitate to contact me at [Your Contact Number] or [Your Email Address].

We appreciate your prompt attention to this matter and look forward to continued positive collaborations.

Thank you for your cooperation.

Sincerely,

[Your Full Name]

[Your Designation]

[Your Company Name]

[Your Company Letterhead, if applicable]

[Your Company Name]

[Your Company Address]

[City, State, ZIP Code]

[Date]

[Bank Manager’s Name]

[Bank Name]

[Bank Address]

[City, State, ZIP Code]

Subject: Authorization for Banking Transactions

Dear [Bank Manager’s Name],

I am writing to formally authorize [Authorized Person’s Full Name] as a signatory for all banking transactions on behalf of [Your Company Name]. [Authorized Person’s Full Name] holds the position of [Authorized Person’s Designation] in our company and is duly authorized to act on our behalf in all financial matters with your bank.

Details of the Authorized Signatory:

• Full Name: [Authorized Person’s Full Name]
• Position: [Authorized Person’s Designation]
• Contact Number: [Authorized Person’s Contact Number]
• Email Address: [Authorized Person’s Email Address]

This authorization is effective from [Start Date] and will remain valid until further notice in writing from our company. [Authorized Person’s Full Name] is authorized to undertake all banking transactions, including but not limited to:

• Withdrawals
• Deposits
• Fund Transfers
• Issuing and endorsing checks
• Any other transactions requiring an authorized signature

We kindly request you to update your records accordingly and provide [Authorized Person’s Full Name] with all necessary access and information to carry out these transactions.

In case of any changes to the authorized signatories or their details, we will promptly notify your bank in writing.

We appreciate your prompt attention to this matter and look forward to a continued positive banking relationship.

Should you require any additional documentation or information, please do not hesitate to contact me at [Your Contact Number] or [Your Email Address].

Thank you for your cooperation.

Sincerely,

[Your Full Name]

[Your Designation]

[Your Company Name]

[Your Signature, if sending a hard copy]

[Your Company Letterhead, if applicable]

[Your Company Name]

[Your Company Address]

[City, State, ZIP Code]

[Date]

[Bank Name]

[Bank Address]

[City, State, ZIP Code]

Subject: Authorization for Banking Transactions

Dear [Bank Manager’s Name],

I, [Your Full Name], am writing to formally authorize [Authorized Person’s Full Name] as an authorized signatory for all banking transactions on behalf of [Your Company Name]. [Authorized Person’s Full Name] holds the position of [Authorized Person’s Designation] in our company and is duly authorized to act on our behalf in all financial matters with your bank.

Details of the Authorized Signatory:

• Full Name: [Authorized Person’s Full Name]
• Position: [Authorized Person’s Designation]
• Contact Number: [Authorized Person’s Contact Number]
• Email Address: [Authorized Person’s Email Address]

This authorization is effective from [Start Date] and will remain valid until further notice in writing from our company. [Authorized Person’s Full Name] is authorized to undertake all banking transactions, including but not limited to:

• Withdrawals
• Deposits
• Fund Transfers
• Issuing and endorsing checks
• Any other transactions requiring an authorized signature

We kindly request you to update your records accordingly and provide [Authorized Person’s Full Name] with all necessary access and information to carry out these transactions.

In the event of any changes to the authorized signatories or their details, we will promptly notify your bank in writing.

We appreciate your prompt attention to this matter and look forward to a continued positive banking relationship.

Should you require any additional documentation or information, please do not hesitate to contact me at [Your Contact Number] or [Your Email Address].

Thank you for your cooperation.

Sincerely,

[Your Full Name]

[Your Designation]

[Your Name]

[Your Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number]

[Date]

[Recipient’s Name or Financial Institution] [Address]

[City, State, ZIP Code]

Subject: Authorization for Financial Transactions

Dear [Recipient’s Name or Financial Institution],

I, [Your Full Name], am writing this letter to authorize [Authorized Person’s Full Name] to conduct financial transactions on my behalf. [Authorized Person’s Full Name] is duly appointed as my authorized representative and is authorized to act in all financial matters concerning my accounts.

Details of the Authorized Representative:

• Full Name: [Authorized Person’s Full Name]
• Relationship to Account Holder: [Authorized Person’s Relationship to You]
• Identification Document: [Authorized Person’s ID Type and Number]

This authorization is effective from [Start Date] and will remain valid until further notice in writing from me. [Authorized Person’s Full Name] is authorized to perform the following financial transactions on my behalf:

• Withdrawals
• Deposits
• Fund Transfers
• Check Issuance and Endorsement
• Any other transactions requiring an authorized signature

I kindly request you to update your records accordingly and grant [Authorized Person’s Full Name] the necessary access to my accounts.

I understand that I am responsible for all transactions made by [Authorized Person’s Full Name] on my behalf. I will promptly notify you in writing of any changes to this authorization or in the event of its termination.

If you require any additional documentation or information, please contact me at [Your Contact Number] or [Your Email Address].

Thank you for your prompt attention to this matter.

Sincerely,

[Your Full Name]

[Your Signature, if sending a hard copy]

[Your Company Letterhead, if applicable]

[Your Company Name]

[Your Company Address]

[City, State, ZIP Code]

[Date]

[Recipient’s Name or Business]

[Business Address]

[City, State, ZIP Code]

Subject: Letter of Representation for Business Transactions

Dear [Recipient’s Name or Business],

I, [Your Full Name], am writing this letter to formally represent [Your Company Name] in all business transactions and negotiations with your organization. I am duly appointed as a representative and have the authority to act on behalf of [Your Company Name] in all matters related to the upcoming business dealings between our organizations.

Details of the Representative:

• Full Name: [Your Full Name]
• Position: [Your Designation]
• Contact Number: [Your Contact Number]
• Email Address: [Your Email Address]

I am authorized to:

1. Negotiate and finalize business agreements.
2. Sign contracts and agreements.
3. Represent [Your Company Name] in meetings and discussions.
4. Make decisions related to the scope and terms of business transactions.

This representation is effective from [Start Date] and will remain valid until further notice in writing from [Your Company Name].

I kindly request your organization to recognize and engage with me as the authorized representative of [Your Company Name] during the course of our business transactions. Please feel free to contact me at [Your Contact Number] or [Your Email Address] for any further clarification or coordination.

I appreciate your understanding and cooperation in this matter.

Thank you for your attention to this important representation.

Sincerely,

[Your Full Name]

[Your Designation]

[Your Company Name]

[Your Signature, if sending a hard copy]