20+ Complaint Letter about Person – How to Write, Format, Templates

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Position or Title] [Company or Organization Name] [Address] [City, State, ZIP Code]

Subject: Formal Complaint Regarding [Person’s Name]

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing to bring to your attention a matter that has been causing me significant concern and discomfort. Unfortunately, despite my best efforts to address the issue directly with the person involved, the situation has not improved.

I am filing a formal complaint against [Person’s Name], who is associated with [his/her position or relationship to you, if any]. The purpose of this letter is to provide you with a detailed account of the behavior and actions that have led me to take this course of action.

[Begin by describing the specific incidents or behaviors that are the cause of your complaint. Be concise, factual, and provide any relevant dates, times, and locations.]

In addition to the incidents mentioned above, I have attempted to communicate my concerns to [Person’s Name] on [dates] through [communication method], but unfortunately, my efforts have not resulted in any positive change in behavior.

I believe that [Person’s Name]’s actions are [describe the impact of the behavior on you, others, or the organization]. This situation is not only affecting my [mental/physical/emotional] well-being but is also having a detrimental impact on [mention any specific consequences or negative effects on work or relationships].

I kindly request that a thorough investigation be conducted into this matter. I am willing to provide any additional information or evidence that may assist in resolving this issue promptly. I trust that your organization takes complaints seriously and will handle this matter with the utmost professionalism and discretion.

I am hopeful that by bringing this matter to your attention, appropriate action will be taken to address and rectify the situation. Please keep me informed about the progress of the investigation and any steps taken to resolve the matter.

Thank you for your prompt attention to this serious issue. I look forward to a resolution that ensures a positive and respectful environment for all parties involved.

Sincerely,

[Your Name]

Date:

To,

Name ___________________

Address ____________________

Subject: Sample Customer Compliant Letter

From,

Name ______________________

Address ____________________

Respected ____________________,

This is the letter of compliant about the product which I was purchased on ________________ on your showroom. Prize ___________________ and model _______________________ was also mentioned. 

So, your product was not performing as expected. I can’t use this product anymore. I would like to exchange it. I returned to the store on _____________________ but the store manager would not speak to me. And, I am attaching the bill and recipients also along with the letter below. 

Looking forward for your reply and resolution to my problem and will wait until ____________________. You can contact me at ______________________.

Yours Sincerely,

Name __________________________

Signature ___________________________

Date:

To,

Name ______________________

Address _____________________

Subject: Compliant Letter about Neighbour

From,

Name _________________________

Address _______________________

Respected __________________,

I am hereby writing this letter to inform you about the behavior of my Neighbour. As I am staying in the same block in _____________________ community. Plat no __________________________ and my name is ____________________. 

We are getting some awkward smell daily from our neighbors. I used to inform them that the smell is not good to stop cooking that item. I know there is the Philippines, but we won’t digest that kind of smell daily. I know that it is not good to raise a complaint about the food. But daily it has been difficult for us. So, please tell them as you are the president of this community. Not, only for us our Neighbour who is living in the same flat can’t be able to open their main door in the morning. Ask them to cook that dish once a week. 

Thanking You.

Yours Sincerely,

Name __________________________

Signature _______________________

Date:

To,

Name ___________________

Address ____________________

Subject: How to Write a Compliant Letter about a Coworker

From,

Name ______________________

Address ____________________

Dear ______________________,

The purpose of this letter is to raise a formal complaint letter against _____________________ who works as a one of the employee. As there now have been several incidences between me and her which we are unable to solve. 

On the date also she has disrupted a phone call I was having with a client. She was laughing and talking out loud which I can’t hear my client on the phone. I am unable to do my job and also, I am losing my clients.

I understand that it takes two people to conflict and that I may have been responsible for reacting too strongly to her. However, I am actively seeking a decision now. I would like to resolve the issue as soon as possible. 

Thank you for your time and understanding.

Yours Sincerely,

Name _________________________

Signature _________________________

Date:

To,

Name ___________________

Address ____________________

Subject: Employee warning notice email template

From,

Name ______________________

Address ____________________

Dear ______________________,

As we recently discussed that some negatively affecting both your individual performance at work and your team productivity. We take seriously and we expect all our employee. We do understand that unexpected issues may arise occasionally. But, we still expect our employees to be professional and act in our companies best interest. 

So, this is your first warning notice to you. We expect you to correct your behavior. Otherwise, we will have to take further disciplinary action.

I am available to discuss any complications you face. Please contact me directly if there any way I can help you. 

Your Sincerely,

Name _______________________

Signature _______________________

[Your Name] [Your Position] [Your Company/Organization] [Date]

[Supervisor’s Name] [Supervisor’s Position] [Company/Organization Name] [Company/Organization Address]

Subject: Formal Complaint about [Coworker’s Name]

Dear [Supervisor’s Name],

I hope this letter finds you well. I am writing to formally express my concerns regarding the behavior of my coworker, [Coworker’s Name], and to request your intervention in addressing this matter.

Over the past [time period], I have encountered persistent issues with [Coworker’s Name], which have negatively impacted both my work and the overall team dynamics. The specific concerns I would like to bring to your attention include:

1. Unprofessional Conduct: [Provide specific instances of unprofessional behavior, such as rudeness, inappropriate comments, etc.]
2. Failure to Meet Responsibilities: [Outline instances where the coworker has not fulfilled their job responsibilities, leading to work disruptions.]
3. Disregard for Team Collaboration: [Describe situations where the coworker’s actions have hindered effective collaboration and teamwork.]

Despite my attempts to address these concerns directly with [Coworker’s Name], there has been no improvement in their behavior. This situation is affecting not only my job satisfaction but also the overall morale of the team.

I kindly request that you investigate these matters thoroughly and take appropriate action to resolve this issue. If necessary, I am willing to provide additional details or evidence to support my claims.

I believe that a prompt and fair resolution will contribute to a healthier work environment for everyone involved. I appreciate your attention to this matter and am hopeful for a positive outcome.

Thank you for your time and consideration.

Sincerely,

[Your Name] [Your Position] [Your Contact Information]

[Your Name] [Your Position] [Date]

[HR Manager’s Name] [Company Name] [Company Address]

Subject: Formal Complaint Regarding [Colleague’s Name]

Dear [HR Manager’s Name],

I hope this letter finds you well. I am writing to formally bring to your attention a matter that requires HR intervention and resolution. The issue pertains to the behavior of my colleague, [Colleague’s Name], which has been adversely affecting the work environment and team dynamics.

Over the past [specific time frame], I have observed and experienced the following concerns:

1. [Clearly state the first issue, providing details and specific examples.]
2. [Proceed with additional concerns, if applicable, using a numbered list for clarity.]

Despite my attempts to address these concerns directly with [Colleague’s Name], the issues persist and are negatively impacting both my work and that of my colleagues. I believe it is essential to involve HR to ensure a fair and impartial resolution.

I kindly request that HR conducts an investigation into these matters, and if appropriate, takes the necessary steps to address and rectify the situation. I am willing to provide any additional information or participate in any discussions required to resolve this matter effectively.

Confidentiality and discretion in handling this complaint are of utmost importance, and I trust that HR will handle this matter professionally.

Thank you for your prompt attention to this matter. I look forward to a swift and fair resolution.

Sincerely,

[Your Full Name] [Your Position] [Your Contact Information]

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Position] [Company Name] [Company Address] [City, State, ZIP Code]

Subject: Formal Complaint Regarding Unprofessional Behavior

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing to formally address a matter of concern regarding the unprofessional behavior of [Person’s Name], an employee within the [Department/Team] of our organization.

Over the past [specific time frame], I have observed and experienced the following issues:

1. [Clearly state the first issue, providing details and specific examples.]
2. [Proceed with additional concerns, if applicable, using a numbered list for clarity.]

I believe that such behavior is not only disruptive to the work environment but also hinders the overall productivity and morale of the team. Despite attempts to address these concerns directly with [Person’s Name], the issues persist.

I kindly request that the Human Resources department conducts a thorough investigation into these matters. If appropriate, I urge the company to take the necessary steps to address and rectify the situation promptly. I am willing to provide any additional information or participate in any discussions required for a fair and just resolution.

Confidentiality in handling this matter is crucial, and I trust that the company will address this complaint professionally.

Thank you for your prompt attention to this matter. I look forward to a swift resolution that ensures a respectful and collaborative work environment.

Sincerely,

[Your Full Name] [Your Position] [Your Contact Information]

[Your Name] [Your Position] [Date]

[Supervisor’s Name] [Supervisor’s Position] [Company Name] [Company Address]

Subject: Formal Complaint Regarding [Colleague’s Name]’s Behavior

Dear [Supervisor’s Name],

I hope this letter finds you well. I am writing to bring to your attention concerns I have regarding the behavior of a colleague, [Colleague’s Name], which has been impacting the work environment negatively.

Over the past [specific time frame], I have observed the following behaviors:

1. [Clearly state the first behavior issue, providing details and specific examples.]
2. [Proceed with additional concerns, if applicable, using a numbered list for clarity.]

I have attempted to address these concerns with [Colleague’s Name] directly, but unfortunately, the issues persist. As these behaviors affect both my work and team dynamics, I believe it is essential to bring them to your attention for further investigation and resolution.

I kindly request that you look into this matter and take appropriate steps to address and rectify the situation. I am willing to provide any additional information or participate in discussions as needed to ensure a positive resolution.

Confidentiality in handling this complaint is important to me, and I trust that you will handle this matter with the professionalism it deserves.

Thank you for your prompt attention to this matter, and I look forward to a positive resolution.

Sincerely,

[Your Full Name] [Your Position] [Your Contact Information]

[Your Name] [Your Position] [Date]

[Recipient’s Name] [Recipient’s Position] [Company Name] [Company Address]

Subject: Formal Complaint Regarding Unprofessional Behavior

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing to formally address a matter of concern regarding the unprofessional behavior of [Person’s Name], an employee within the [Department/Team] of our organization.

Over the past [specific time frame], I have observed and experienced the following unprofessional behaviors:

1. [Clearly state the first unprofessional behavior issue, providing details and specific examples.]
2. [Proceed with additional concerns, if applicable, using a numbered list for clarity.]

I believe that such behavior is not conducive to maintaining a positive work environment and is negatively impacting both team morale and productivity. Despite attempts to address these concerns directly with [Person’s Name], the issues persist.

I kindly request that the Human Resources department conducts a thorough investigation into these matters. If appropriate, I urge the company to take the necessary steps to address and rectify the situation promptly. I am willing to provide any additional information or participate in any discussions required for a fair and just resolution.

Confidentiality in handling this matter is crucial, and I trust that the company will address this complaint professionally.

Thank you for your prompt attention to this matter. I look forward to a swift resolution that ensures a respectful and collaborative work environment.

Sincerely,

[Your Full Name] [Your Position] [Your Contact Information]