Demi Official Letter Format Government of India – 13+ Samples

[Your Name]
[Your Position/Title]
[Your Department/Ministry]
[Government of India]
[Office Address]
[City, State, Pin Code]
[Date]

To,
[Recipient’s Name/Designation]
[Recipient’s Department/Ministry]
[Government of India]
[Office Address]
[City, State, Pin Code]

Subject: [Brief Description of the Subject]

Respected [Recipient’s Name/Designation],

I am writing this demi-official letter to bring to your attention [briefly describe the purpose of the letter, e.g., a matter requiring your approval, an update on a project, a request for information, etc.].

[Provide detailed information, background, or context relevant to the subject of the letter.]

I kindly request your attention and necessary action on the matter at your earliest convenience. Your guidance and decision in this regard will be highly appreciated.

Thank you for your consideration.

Sincerely,

[Your Name]
[Your Position/Title]
[Your Department/Ministry]
[Government of India]

[Enclosures: (if applicable) Documents, Reports, etc.]

[Your Name]
[Your Position/Title]
[Your Department/Ministry]
[Government of India]
[Office Address]
[City, State, Pin Code]
[Date]

To,
[Recipient’s Name/Designation]
[Recipient’s Department/Ministry]
[Government of India]
[Office Address]
[City, State, Pin Code]

Subject: Update on Progress of National Infrastructure Project

Respected [Recipient’s Name/Designation],

I am writing to provide you with an update on the progress of the National Infrastructure Project as per the latest developments.

As of [Date], significant strides have been made in the implementation of the project, particularly in the construction phase. Several key milestones have been achieved, including the completion of [specific tasks completed, e.g., land acquisition, feasibility studies, tendering process, etc.].

However, I would like to bring to your attention certain challenges that have arisen during the execution of the project, particularly in relation to [briefly describe any challenges or obstacles encountered, e.g., delays in obtaining necessary approvals, logistical issues, budget constraints, etc.]. Despite these challenges, our team remains committed to overcoming them and ensuring the successful completion of the project within the stipulated timeline.

I request your guidance and support in addressing these challenges and overcoming any hurdles that may arise in the future. Your valuable input and direction will greatly contribute to the successful execution of this critical infrastructure initiative.

Thank you for your attention to this matter. I look forward to your response and further instructions on how best to proceed.

Sincerely,

[Your Name]
[Your Position/Title]
[Your Department/Ministry]
[Government of India]

[Enclosures: (if applicable) Reports, Documents, etc.]

Ministry of Health and Family Welfare
Government of India
New Delhi

Date: 4th May 2023

To
Shri Rakesh Kumar
Secretary
Ministry of Health and Family Welfare
Government of India
New Delhi

Subject: Improvement in Health Infrastructure

Dear Shri Rakesh Kumar,

I am writing this letter to bring to your attention the urgent need for improving the health infrastructure in our country. As you know, the COVID-19 pandemic has highlighted the inadequacy of our health system, and we need to take urgent steps to address the gaps.

I request you to convene a meeting of the concerned officials to discuss the issue and come up with a comprehensive plan to improve the health infrastructure. The plan should include measures to increase the number of hospital beds, medical equipment, and healthcare workers.

I urge you to take immediate action on this matter and keep me informed of the progress made.

Sincerely,

[Minister’s Name]
[Minister’s Designation]

Government of India
Ministry of Home Affairs
New Delhi

Date: 4th May 2023

To
Shri Anand Singh
District Magistrate
District Administration Office
[Address]

Subject: Law and Order Situation in the District

Dear Shri Anand Singh,

I am writing this letter to bring to your attention the recent incidents of violence that have taken place in your district. It is a matter of concern that the law and order situation in the district has deteriorated in recent times.

I urge you to take immediate action to restore peace and order in the district. You are requested to deploy additional police personnel in the sensitive areas and take all necessary steps to prevent any further incidents of violence.

I also request you to submit a detailed report on the steps taken by the district administration to improve the law and order situation in the district.

Please keep me informed of the developments in this matter.

Sincerely,

[Secretary’s Name]
[Secretary’s Designation]

[Your Name]
[Your Position/Title]
[Your Department/Ministry]
[Government of India]
[Office Address]
[City, State, Pin Code]
[Date]

To,
[Recipient’s Name/Designation]
[Recipient’s Department/Ministry]
[Government of India]
[Office Address]
[City, State, Pin Code]

Subject: [Brief Description of the Subject]

Respected [Recipient’s Name/Designation],

I am writing this demi-official letter to [briefly describe the purpose of the letter, e.g., seek clarification on a policy matter, provide an update on a project, request approval for a proposal, etc.].

[Provide detailed information, background, or context relevant to the subject of the letter.]

I kindly request your attention and necessary action on the matter at your earliest convenience. Your guidance and decision in this regard will be highly appreciated.

Thank you for your consideration.

Sincerely,

[Your Name]
[Your Position/Title]
[Your Department/Ministry]
[Government of India]

[Enclosures: (if applicable) Documents, Reports, etc.]

[Your Name]
[Your Position/Title]
[Your Department/Ministry]
[Government Office Address]
[City, State, Pin Code]
[Date]

To,
[Recipient’s Name/Designation]
[Recipient’s Department/Ministry]
[Government Office Address]
[City, State, Pin Code]

Subject: Request for Promotion

Respected [Recipient’s Name/Designation],

I am writing to express my interest in being considered for promotion to [desired position, e.g., Assistant Director, Deputy Secretary, etc.] within [Your Department/Ministry]. With [number of years] of dedicated service and a proven track record of accomplishments, I believe that I am well-equipped to take on increased responsibilities and contribute effectively to the objectives of our department.

[Provide details of your qualifications, achievements, and contributions that make you deserving of the promotion. Highlight any special skills, training, or projects you have undertaken that demonstrate your readiness for the new role.]

I am committed to upholding the values and standards of our organization and am eager to continue serving in a capacity that allows me to make a meaningful impact. Therefore, I kindly request your support and consideration for my promotion to [desired position].

Thank you for considering my request. I am open to any further discussions or evaluations required in this regard.

Sincerely,

[Your Name]
[Your Position/Title]
[Your Department/Ministry]
[Your Contact Information]

[Enclosures: (if applicable) Supporting documents, such as performance evaluations, commendations, etc.]

[Your Name]
[Your Position/Title]
[Your Department/Ministry]
[Government Office Address]
[City, State, Pin Code]
[Date]

To,
[Recipient’s Name/Designation]
[Recipient’s Department/Ministry]
[Government Office Address]
[City, State, Pin Code]

Subject: [Brief Description of the Subject]

Respected [Recipient’s Name/Designation],

I am writing to [briefly describe the purpose of the letter, e.g., seek clarification on a policy matter, provide an update on a project, request approval for a proposal, etc.].

[Provide detailed information, background, or context relevant to the subject of the letter.]

I kindly request your attention and necessary action on the matter at your earliest convenience. Your guidance and decision in this regard will be highly appreciated.

Thank you for your consideration.

Sincerely,

[Your Name]
[Your Position/Title]
[Your Department/Ministry]
[Government Office Address]
[City, State, Pin Code]

[Enclosures: (if applicable) Documents, Reports, etc.]

[Your Name]
[Your Position/Title]
[Your Department/Ministry]
[Government Office Address]
[City, State, Pin Code]
[Date]

To,
[Recipient’s Name/Designation]
[Recipient’s Department/Ministry]
[Government Office Address]
[City, State, Pin Code]

Subject: Application for Leave

Respected [Recipient’s Name/Designation],

I am writing to request leave from [start date] to [end date] due to [reason for leave, e.g., personal reasons, medical treatment, family emergency, etc.].

[If applicable, provide any additional details or supporting documents related to the reason for leave.]

I assure you that I have completed all pending tasks and have delegated responsibilities to my colleagues to ensure that my absence does not affect the workflow of the department.

I kindly request your approval for the leave period mentioned above. Your understanding and consideration in this matter will be greatly appreciated.

Thank you for your attention to this request.

Sincerely,

[Your Name]
[Your Position/Title]
[Your Department/Ministry]
[Your Contact Information]

[Enclosures: (if applicable) Supporting documents, such as medical certificates, if required]

Subject: Demi Official Letter Regarding [Subject]

Dear [Recipient’s Name],

I am writing this email as a follow-up to the demi-official letter that was sent to you on [Date] regarding [Subject]. I hope this email finds you in good health and spirits.

As a quick recap, the demi-official letter outlined the [main points of the issue] and requested [action required]. I am writing this email to ensure that the letter has been received and to request an update on the progress made so far.

I understand that [mention any challenges that may be hindering the progress] and would be happy to assist in any way possible. Please let me know if you require any further information or support from my end.

I would appreciate a prompt response on this matter. Thank you for your attention to this important issue.

Sincerely,

[Your Name]
[Your Designation]
[Your Department/Ministry]
[Your Contact Information]

[Your Name]
[Your Position/Title]
[Your Department/Ministry]
[Your Office Address]
[City, State, Pin Code]
[Date]

To,
[Recipient’s Name/Designation]
Ministry of Finance
[Ministry of Finance Address]
[City, State, Pin Code]

Subject: [Brief Description of the Subject]

Respected [Recipient’s Name/Designation],

I am writing to bring to your attention [briefly describe the purpose of the letter, e.g., a financial matter requiring clarification, a proposal for budget allocation, etc.].

[Provide detailed information, background, or context relevant to the subject of the letter.]

I kindly request your attention and necessary action on the matter at your earliest convenience. Your guidance and decision in this regard will be highly appreciated.

Thank you for your consideration.

Sincerely,

[Your Name]
[Your Position/Title]
[Your Department/Ministry]
[Your Contact Information]

[Enclosures: (if applicable) Documents, Reports, etc.]

[Your Name]
[Your Position/Title]
[Your Department/Ministry]
[Government Office Address]
[City, State, Pin Code]
[Date]

To,
[Recipient’s Name/Designation]
Chief Minister’s Office
[Chief Minister’s Office Address]
[City, State, Pin Code]

Subject: [Brief Description of the Subject]

Respected [Recipient’s Name/Designation],

I am writing this demi-official letter to [briefly describe the purpose of the letter, e.g., seek clarification on a policy matter, provide an update on a project, request approval for a proposal, etc.].

[Provide detailed information, background, or context relevant to the subject of the letter.]

I kindly request your attention and necessary action on the matter at your earliest convenience. Your guidance and decision in this regard will be highly appreciated.

Thank you for your consideration.

Sincerely,

[Your Name]
[Your Position/Title]
[Your Department/Ministry]
[Government Office Address]
[City, State, Pin Code]

[Enclosures: (if applicable) Documents, Reports, etc.]