15+ Employee Address Change Letter to HR – Format & Examples

[Your Full Name]

[Your Position]

[Company Name]

[Company Address]

[City, State, Zip Code]

[Email Address]

[Phone Number]

[Date]

[HR Manager’s Full Name]

[HR Manager’s Position]

[Company Name]

[Company Address]

[City, State, Zip Code]

Subject: Address Change Notification

Dear [HR Manager’s Last Name],

I hope this letter finds you well. I am writing to inform you about a recent change in my residential address. I would like to update my records and ensure that all official correspondences are directed to my new address.

Old Address: [Your Old Address]

New Address: [Your New Address]

Effective Date of Change: [Effective Date]

I kindly request you to update the employee records to reflect this change. If there are any forms or procedures that need to be completed for this update, please let me know, and I will promptly provide the required information.

I want to ensure a smooth transition and appreciate your assistance in keeping my employee information accurate. If you need any further information or if there are any additional steps I need to take, please inform me at your earliest convenience.

Thank you for your prompt attention to this matter.

Sincerely,

[Your Full Name]

[Your Employee ID]

[Your Signature (if sending a physical letter)]

Date:

To,

Name ___________________________

Company ___________________________

Address _____________________________

Subject: Letter for Change of Address for Employee

From,

Name ________________________________

Address _______________________________

Respected _____________________________,

My names is ___________________________. I am Writing this letter to inform you about my location change. So, I need a leave from ____________________ to __________________. 

The present locality I am leaving is very in comfort and also the owners of the house are also irritating me. So, this is the reason why I shifting from this location. And, also this is a little bit far from our office also. 

Old Address:

Name ________________________

Address _________________________

Street Name ___________________________

New Address:

Name _______________________________

Address ______________________________

So, please consider my leave and accept my request. 

Thanking You.

Yours Sincerely,

Name ______________________________

Signature __________________________

Date:

To,

Name _______________________

Office _________________________

Address _______________________

_________________________________

Subject: Address Proof letter from Employee for Passport, Bank, Gas A/c

From,

Name ____________________________

Address __________________________

Dear ______________________________,

This is to certify that Ms/Mr __________________________ has been working in my company ______________________ from two years. She/He Current designated as a__________________________, posted in _______________________________ department. Her/His Employee is ___________________.

Below mentioned are the following details of Ms/Mr ______________________ are as per his/her employment records available with us present.

Permanent Address:

__________________________________

__________________________________

Some personal details as per our records:

Name _____________________________

DOB ____________________________________

PAN/Aadhar No ___________________________

Father’s or Mother’s Name ____________________________

So, this certificate is furnished on his/her request for the purpose of applying of a passport / gas / passport address proof.

Yours Sincerely,

Name _____________________________

Signature ____________________________________

Date:

To,

Name _______________________________

Address _____________________________

Company ____________________________

Subject: Writing a Simple Letter for Change of Address

From, 

Name ___________________________________

Address _____________________________________

Dear ___________________________________,

This is letter is notify you that I am moving to a new place of residence on __________________________. So, therefore please change my address proof in the records. And, also send me the future communication to my new address. 

Previous Address:

Name _________________________________

Address _______________________________

________________________________________

New Address:

Name __________________________________

Address __________________________________

_____________________________________________

After, updating in the records. please send me a quick notification to let me know. And, you can contact me at __________________________________ or Email _____________________________.

Thanking You.

Yours Sincerely,

Name ___________________________

Signature ________________________________

Date:

From,

Name ____________________________

Company _______________________________

Address __________________________________

Subject: Request Letter format to HR for Address Proof for Personal Loan or Home Loan

To,

Name _____________________________________

Address ___________________________________

Respected _______________________________,

I am ____________________________ and my employee ID ________________________ working as a ______________________ for last. And, Present I am staying at Companies Residency only. Recently I have applied for a proof of address for my native place. 

If I Submit them I am not getting any communication from the bank when they send any postal document.

So, here I am requesting you to please send me an address proof letter. So, that I don’t miss any communication further.

Thanking You.

Best Regards,

Name _____________________________

Signature ________________________________

[Your Full Name] [Your Position] [Company Name] [Company Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[HR Manager’s Full Name] [HR Manager’s Position] [Company Name] [Company Address] [City, State, Zip Code]

Subject: Employee Address Update

Dear [HR Manager’s Last Name],

I hope this message finds you well. I am writing to inform you of a recent change in my residential address. I kindly request you to update my records accordingly.

Old Address: [Your Old Address]

New Address: [Your New Address]

Effective Date of Change: [Effective Date]

I appreciate your prompt attention to this matter. If there are any forms or procedures that need to be completed for this update, please let me know, and I will promptly provide the required information.

Thank you for your assistance in ensuring that my employee information is accurate and up-to-date. If there are any additional steps I need to take, please inform me at your earliest convenience.

Sincerely,

[Your Full Name] [Your Employee ID] [Your Signature (if sending a physical letter)]

[Your Company Name] [HR Department] [Company Address] [City, State, Zip Code] [Date]

[Employee’s Full Name] [Employee’s Position] [Employee’s Department]

Subject: Request for Updated Employee Information

Dear [Employee’s Full Name],

I trust this message finds you well. As part of our routine data maintenance process, we are updating our employee records to ensure accuracy and completeness. We kindly request you to provide any updates or changes to your personal information.

Please review and update the following details if necessary:

1. Address:
   • Current Residential Address:
2. Contact Information:
   • Phone Number:
   • Email Address:
3. Emergency Contact:
   • Name:
   • Relationship:
   • Contact Number:
4. Other Relevant Information:
   • Any changes in your professional certifications, licenses, or qualifications.

Instructions for Updating: Please reply to this email with the updated information or complete the attached form and return it to the HR department by [Due Date].

Your cooperation in this matter is highly appreciated, as it helps us maintain accurate and up-to-date employee records. If you have any questions or concerns, feel free to contact the HR department.

Thank you for your prompt attention to this request.

Sincerely,

[Your Full Name] [Your Position] [HR Department] [Your Contact Information] [Company Logo (if applicable)]

[Your Company Name] [HR Department] [Company Address] [City, State, Zip Code] [Date]

[Employee’s Full Name] [Employee’s Position] [Employee’s Department]

Subject: Employee Contact Details Change

Dear [Employee’s Full Name],

I trust this message finds you well. We hope you are having a positive experience working with [Your Company Name]. In our efforts to maintain accurate employee records, we request you to update your contact details.

Updated Contact Information:

1. Phone Number:
   • New Phone Number:
2. Email Address:
   • New Email Address:

Please take a moment to review and update the provided information. Your prompt response is appreciated, as it ensures we can reach you effectively for any work-related communications.

If there are no changes, please respond to this email with “No Changes” for our records.

Thank you for your cooperation in keeping our employee database up-to-date. Should you have any questions or concerns, feel free to reach out to the HR department.

Best Regards,

[Your Full Name] [Your Position] [HR Department] [Your Contact Information] [Company Logo (if applicable)]

[Your Company Name] [HR Department] [Company Address] [City, State, Zip Code] [Date]

[Employee’s Full Name] [Employee’s Position] [Employee’s Department]

Subject: Employee Address Verification

Dear [Employee’s Full Name],

I hope this letter finds you well. As part of our ongoing efforts to ensure accurate employee records, we are conducting an address verification process. We kindly request you to confirm and verify your current residential address.

Current Residential Address: [Your Current Address]

Please review the provided information, and if it is accurate, no further action is required. If there are any changes or updates, please respond to this email with the corrected details.

Your cooperation in this verification process is crucial for maintaining precise records. If we do not receive a response within [specified timeframe], we may assume that the provided address is accurate.

Should you have any questions or concerns, feel free to contact the HR department. We appreciate your prompt attention to this matter.

Thank you for your cooperation.

Sincerely,

[Your Full Name] [Your Position] [HR Department] [Your Contact Information] [Company Logo (if applicable)]

[Your Full Name] [Your Employee ID] [Your Department] [Company Name] [Company Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[HR Manager’s Full Name] [HR Manager’s Position] [Company Name] [Company Address] [City, State, Zip Code]

Subject: Request for Residential Address Update

Dear [HR Manager’s Last Name],

I trust this message finds you well. I am writing to officially inform the HR department of a change in my residential address. Kindly update my records accordingly.

Old Address: [Your Old Address]

New Address: [Your New Address]

Effective Date of Change: [Effective Date]

I understand the importance of maintaining accurate records, and I appreciate your prompt attention to this matter. If there are any forms or procedures that need to be completed for this update, please let me know, and I will promptly provide the required information.

Thank you for your assistance in ensuring that my employee information is up-to-date. If there are any additional steps I need to take, please inform me at your earliest convenience.

Sincerely,

[Your Full Name] [Your Employee ID] [Your Signature (if sending a physical letter)]