Formal Letter Format for IBPS PO Mains – 12+ Templates, Guidelines

Formal Letter Format for IBPS PO Mains: The Institute of Banking Personnel Selection (IBPS) conducts the Probationary Officer (PO) Mains examination for the recruitment of Probationary Officers in various nationalized banks in India. As a part of the examination, candidates are required to write formal letters on a given topic. Writing a formal letter can be a daunting task, especially if you are not familiar with the format. In this article, we will discuss the formal letter format for IBPS PO Mains.

How to Write Formal Letter Format for IBPS PO Mains

The Formal Letter Format for IBPS PO Mains is a type of business correspondence that is used to convey information, request, or express an opinion in a professional manner. A formal letter is written in a specific format that follows certain guidelines. The Formal Letter Format for IBPS PO Mains is as follows:

  • Sender’s Address: The sender’s address is written at the top right corner of the page. It should include the sender’s full name, address, and contact details.
  • Date: The date is written below the sender’s address on the right-hand side. It should be written in the format of the day, month, and year. For example, 10th May 2023.
  • Receiver’s Address: The receiver’s address is written below the date on the left-hand side. It should include the receiver’s full name, designation, organization name, and address.
  • Salutation: The salutation is the greeting that is used to address the receiver. It should be formal and respectful. The salutation should include the receiver’s full name and designation. For example, Dear Mr. Sharma, Dear Manager.
  • Subject: The subject of the letter should be written below the salutation. It should be brief and to the point. The subject should give a clear idea of the purpose of the letter. For example, “Regarding Request for Leave”.
  • Body of the Letter: The body of the letter should be divided into three parts: the introduction, the main content, and the conclusion. In the introduction, you should mention the purpose of the letter and the reason for writing it. In the main content, you should provide details and information related to the purpose of the letter. In the conclusion, you should summarize the main points and request any necessary action.
  • Closing: The closing of the letter should be formal and respectful. It should include a closing phrase, such as “Yours sincerely” or “Yours faithfully”. It should be followed by the sender’s full name and designation.
  • Signature: The letter should be signed below the closing phrase.

Here we have given some templates about the Formal Letter Format for IBPS PO Mains:

Template 1: Formal Letter Format for IBPS PO Mains – Request for Leave

(Sender’s Address)
(Date)

(Receiver’s Address)

Dear (Receiver’s Name and Designation),

Subject: Request for Leave

I am writing to request leave from work for (number of days) from (start date) to (end date). The reason for my leave is (state the reason briefly).

I have completed all my pending assignments and handed over my work to my colleagues, so there will be no delay or inconvenience caused due to my absence. I have also made sure that my team is well-informed and prepared to handle any urgent matters during my absence.

I would be grateful if you could approve my leave request, and I will ensure to complete any pending work on my return. I will be reachable on my contact number or email if needed.

Thank you for considering my request.

Yours sincerely,
(Sender’s Name and Designation)
(Signature)

Template 2: Email Format about Formal Letter Format for IBPS PO Mains

Subject: Formal Letter Format for IBPS PO Mains

Dear Sir/Madam,

I am writing to inquire about the formal letter format for the IBPS PO Mains examination. I am preparing for the exam and want to ensure that I understand the correct format for writing formal letters.

Could you please provide me with the guidelines for writing a formal letter for the IBPS PO Mains examination? Specifically, I would like to know about the format for the sender’s address, date, receiver’s address, salutation, subject, body of the letter, closing, and signature.

I would appreciate it if you could send me an example of a formal letter that follows the correct format. This would help me to understand the format better and write my letters with confidence.

Thank you for your help in this matter. I look forward to your response.

Sincerely,

(Your name)

Template 3: Formal Letter Format for IBPS PO Mains – Complaint about a Service

(Sender’s Address)
(Date)

(Receiver’s Address)

Dear (Receiver’s Name and Designation),

Subject: Complaint about a Service

I am writing to express my disappointment and frustration with the service provided by your organization. On (date), I had availed the (service name) service from your company, but I faced several issues during the process.

(State the issues and problems faced briefly)

I had expected a better and efficient service from your company, and I am disappointed with the quality of service provided. I would like to request you to investigate and take appropriate action to ensure that this does not happen again in the future. I would also like to request a refund for the service charges paid by me.

I hope that you will take immediate action and resolve the issue at the earliest.

Thank you for your attention to this matter.

Yours sincerely,
(Sender’s Name and Designation)
(Signature)

The Formal Letter Format for IBPS PO Mains is essential to know if you are planning to appear for the exam. Following the correct format can make a significant difference in the clarity and professionalism of your letter. By understanding the formal letter format, you can improve your chances of success in the IBPS PO Mains examination.

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