15+ Interview Call Letter Format – How to Write, Tips, Templates
Interview Call Letter Format: An interview call letter is an official letter sent to the job selected candidate to come for a job interview on a particular date, time, and address. Here are the Interview Call Letter Format – How to Write Tips, Samples and Examples.
Interview Call Letter consists of the name of the candidate, company name, date, time, and address of the interview, job designation.
Interview Call Letter Format – How to Write Tips, Samples, Examples
Content in this article
|
Letter Name |
Interview Call Letter Format |
|
Letter Category |
Office Letters, Employee Letters, Interview Letters |
|
Purpose / Subject |
Interview Call Letter to a Person |
|
Important Points |
|
|
Where to add “To” |
Top [Formal Type Letter] |
|
Where to add “FROM” |
Either Top or Bottom |
|
Sample Letters |
Word Format |
Also See – Call Letter Format – Tips To Write, Examples
What is Interview Call Letter?
An interview call letter is an official letter sent to the job selected candidate to come for a job interview on a particular date, time, and address. When a candidate is selected for a job, they are intimated through call letters.
What does Interview Call Letter contain?
Interview Call Letter contains the following terms
- Name of the candidate
- Company name
- Date, time, and address of the interview
- Job designation
Writing Tips for Interview call Letter
Writing an interview call letter is a critical step in the recruitment process. Here are some writing tips to help you craft an effective interview call letter:
- Clear and Concise Language:
- Use clear and concise language to convey the details of the interview. Avoid using jargon or overly technical terms that may be difficult for the candidate to understand.
- Personalized Greeting:
- Address the candidate by their name in the salutation to make the letter more personalized and welcoming.
- Confirmation of Interview Details:
- Clearly state the date, time, and location of the interview. Provide any additional instructions or directions to help the candidate arrive on time and prepared.
- Provide Contact Information:
- Include contact information for the interviewer or HR representative who the candidate can reach out to if they have any questions or need to reschedule.
- Express Enthusiasm:
- Express enthusiasm about the candidate’s potential contribution to the organization and your excitement to meet them in person.
- Reiterate Next Steps:
- Clearly outline the next steps in the interview process, including any additional interviews or assessments the candidate may need to complete.
- Include Attachments:
- Attach any necessary documents or forms that the candidate may need to bring to the interview, such as a resume, portfolio, or identification.
- Professional Closing:
- End the letter with a professional closing, such as “Sincerely” or “Best Regards,” followed by your name and job title.
- Proofread Carefully:
- Proofread the letter carefully to ensure there are no grammatical errors or typos. A well-written and error-free letter reflects positively on the organization.
- Maintain a Positive Tone:
- Maintain a positive and welcoming tone throughout the letter. Use language that conveys warmth and professionalism.
By following these writing tips, you can create an interview call letter that effectively communicates the necessary information to the candidate and leaves a positive impression of your organization.
Email Format for Company Interview Call Letter
An email letter format is given here for reference. This can be used as an official letter for writing a call letter
To:
From:
Subject: Interview call letter to an employee
Dear _____
We would like to inform you that you have been selected for the job interview. The qualifications for this job are perfectly matched and you have been selected.
The company interview will be conducted on [date], [time], and [address]. You will be provided with TA and DA charges if you attend the interview. Food and accommodation are provided in the office after the interview.
We are looking forward to seeing you in the interview.
__________
Download Job Interview Call Letter in .doc format
Some sample call letters are given here for a job interview.
|
Interview Call Letter Format #1 | Download |
| Company Call Letter #2 | Download |
| Sample Job Call Letter #3 | Download |
| Interview Letter to selected candidate #4 | Download |
Interview Call Letter Sample Format
Here we have provided a Sample Format of Interview Call Letter:
[Your Company Letterhead]
[Company Name]
[Company Address]
[City, State, ZIP Code]
[Date]
[Applicant’s Name]
[Applicant’s Address]
[City, State, ZIP Code]
Dear [Applicant’s Name],
Congratulations! We are pleased to inform you that after careful consideration of your application for the [Job Title] position at [Company Name], you have been shortlisted for an interview.
Interview Details:
- Date: [Interview Date]
- Time: [Interview Time]
- Location: [Interview Location]
Please arrive at least 15 minutes before your scheduled interview time. If you have any questions or concerns, feel free to contact [Interviewer’s Name] at [Interviewer’s Phone Number] or [Interviewer’s Email Address].
What to Bring:
- A copy of your resume
- Any additional documents or portfolios you’d like to share
- Valid identification
Interview Process: The interview will consist of [mention any specific details, such as multiple rounds or assessments]. Be prepared to discuss your experience, skills, and how you believe your background aligns with the requirements of the position.
Next Steps: Following the interview, successful candidates will proceed to the next stage of the hiring process. We anticipate completing the entire selection process by [Anticipated Completion Date].
We look forward to meeting with you and learning more about your qualifications and experiences. Thank you for your interest in joining [Company Name].
Sincerely,
[Your Name]
[Your Title]
[Company Name]
[Contact Information]
Interview Call Letter Sample Format
Interview Call Letter examples
Some examples of letters are given here for Interview Call Letters. Use the formats to write the official letters.
Interview Call Letter Format example #1
An interview call letter format has been given here.
To
_________
_________
From
__________
__________
Subject:
Dear ______
This is an interview call letter to you in response to your job request letter on [date]. you have an appreciative resume and qualifications.
We have selected you as one of the candidates for the interview. You need to attend the interview on __________ at _________.
Hoping to see you soon.
__________________
Interview Call Letter Format Example #1
Company Call Letter example #2
To know about the format of a reply to a company call letter, use the format given below
To
_________
_________
From
__________
__________
Subject:
Respected Sir,
This is a reply to the Interview call Letter on [date]. Thank you very much for this call letter. I am happy to work with you and will definitely come for the interview.
I am waiting for this call letter for so long and the time has come for this. I will be attending the interview on the same date mentioned.
Thank you
Yours faithfully
___________
Company Call Letter Example #2
Sample Job Call Letter example #3
The format for writing a letter to a job interview has been given here.
To
_________
_________
From
__________
__________
Subject:
Dear ______
This is an interview call letter for the job regarding Data Analyst at our company on [date], [time], and [address].
Your interviewer will be [name]. We hope for a successful interview between you and us.
If you have any inconvenience regarding the date and time, do write us about the same and we will be changing according to it.
Hope you will be joining us
With regards
________________
Sample Job Call Letter Example #3
Interview Letter To Selected Candidate example #4
An official letter to the selected candidate sent to him. This is the format used.
To
_________
_________
From
__________
__________
Subject:
Dear ______
As per your resume is concerned, you are the one perfect for the company. An interview will be conducted on __________, at _________.
We are inviting you to this interview and waiting for your reply. If you have any problem with the dates, inform us about the details.
_______________
Interview Letter To Selected Candidate Example #4
Interview Call Letter Response
If you’ve received an interview call letter and need to respond, it’s essential to do so promptly and professionally. Below is an example of how you might respond to an interview call letter:
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Interviewer’s Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]
Dear [Interviewer’s Name],
I hope this letter finds you well. I am writing to express my gratitude for the opportunity to interview for the [Job Title] position at [Company Name], as outlined in your interview call letter dated [Date].
I am enthusiastic about the chance to discuss my qualifications and experiences further and learn more about the exciting opportunities within your esteemed organization. I appreciate your consideration and am fully committed to attending the interview as scheduled.
Confirmation Details:
Interview Date: [Interview Date]
Interview Time: [Interview Time]
Interview Location: [Interview Location]
Please be assured that I will arrive at least 15 minutes before the scheduled interview time. If there are any additional documents or information you require from me in preparation for the interview, please do not hesitate to let me know.
Once again, thank you for considering my application. I look forward to the opportunity to meet you and the rest of the interview panel to discuss how my skills and experiences align with the requirements of the [Job Title] position.
Should there be any changes to the interview schedule or if you require further information from my end, please feel free to contact me at [Your Phone Number] or [Your Email Address].
Thank you for your time and consideration. I am excited about the prospect of contributing to [Company Name] and am eager to discuss my candidacy in more detail during the interview.
Sincerely,
[Your Name]
[Your Signature, if sending a hard copy]
Remember to customize the response based on the specific details provided in the interview call letter and maintain a professional tone throughout.
Interview Call Letter Response
Interview Invitation Letter Template
Here is a template of Interview Invitation Letter:
[Your Company Letterhead]
[Company Name]
[Company Address]
[City, State, ZIP Code]
[Date]
[Applicant’s Name]
[Applicant’s Address]
[City, State, ZIP Code]
Dear [Applicant’s Name],
Congratulations! We are pleased to inform you that after careful consideration of your application for the [Job Title] position at [Company Name], you have been shortlisted for an interview.
Interview Details:
- Date: [Interview Date]
- Time: [Interview Time]
- Location: [Interview Location]
Please arrive at least 15 minutes before your scheduled interview time. If you have any questions or concerns, feel free to contact [Interviewer’s Name] at [Interviewer’s Phone Number] or [Interviewer’s Email Address].
What to Bring:
- A copy of your resume
- Any additional documents or portfolios you’d like to share
- Valid identification
Interview Process: The interview will consist of [mention any specific details, such as multiple rounds or assessments]. Be prepared to discuss your experience, skills, and how you believe your background aligns with the requirements of the position.
Next Steps: Following the interview, successful candidates will proceed to the next stage of the hiring process. We anticipate completing the entire selection process by [Anticipated Completion Date].
We look forward to meeting with you and learning more about your qualifications and experiences. Thank you for your interest in joining [Company Name].
Sincerely,
[Your Name]
[Your Title]
[Company Name]
[Contact Information]
Interview Invitation Letter Template
Interview Letter of Invitation
Here we have given an Interview Letter of Invitation:
[Your Company Letterhead]
[Company Name]
[Company Address]
[City, State, ZIP Code]
[Date]
[Applicant’s Name]
[Applicant’s Address]
[City, State, ZIP Code]
Dear [Applicant’s Name],
Subject: Invitation to Interview for [Job Title] Position at [Company Name]
Congratulations! We are pleased to inform you that your application for the [Job Title] position at [Company Name] has been shortlisted, and we would like to invite you for an interview.
Interview Details:
- Date: [Interview Date]
- Time: [Interview Time]
- Location: [Interview Location]
Please plan to arrive 15 minutes before the scheduled interview time. Should you have any questions or need to reschedule, please contact [Interviewer’s Name] at [Interviewer’s Phone Number] or [Interviewer’s Email Address].
Interview Agenda: The interview process will encompass [mention any specific details, such as multiple rounds, technical assessments, or team interviews]. Be prepared to discuss your relevant experiences, skills, and how your background aligns with the requirements of the position.
What to Bring:
- A printed copy of your resume
- Any additional documents or portfolios you’d like to share
- Valid identification
Next Steps: Following the interview, successful candidates will proceed to the next stage of the hiring process. We anticipate completing the entire selection process by [Anticipated Completion Date].
We are excited about the prospect of meeting you and learning more about your qualifications. Thank you for your interest in joining [Company Name].
Sincerely,
[Your Name]
[Your Title]
[Company Name]
[Contact Information]
Interview Letter of Invitation
Interview Call Letter Sample
Here’s a Sample of Interview Call Letter:
[Your Company Letterhead]
[Company Name]
[Company Address]
[City, State, ZIP Code]
[Date]
[Applicant’s Name]
[Applicant’s Address]
[City, State, ZIP Code]
Dear [Applicant’s Name],
Congratulations! We are pleased to inform you that after careful consideration of your application for the [Job Title] position at [Company Name], you have been selected for an interview.
Interview Details:
- Date: [Interview Date]
- Time: [Interview Time]
- Location: [Interview Location]
Please arrive at least 15 minutes before your scheduled interview time. If you have any questions or need to reschedule, please contact [Interviewer’s Name] at [Interviewer’s Phone Number] or [Interviewer’s Email Address].
Interview Agenda: The interview process will include [mention any specific details, such as multiple rounds, technical assessments, or team interviews]. Be prepared to discuss your relevant experiences, skills, and how your background aligns with the requirements of the position.
What to Bring:
- A printed copy of your resume
- Any additional documents or portfolios you’d like to share
- Valid identification
Next Steps: Following the interview, successful candidates will proceed to the next stage of the hiring process. We anticipate completing the entire selection process by [Anticipated Completion Date].
We look forward to meeting you and learning more about your qualifications. Thank you for your interest in joining [Company Name].
Sincerely,
[Your Name]
[Your Title]
[Company Name]
[Contact Information]
Interview Call Letter Sample
Job Interview Letter of Confirmation
Here we have Provided a Job Interview Letter of Confirmation:
[Your Company Letterhead] [Company Name] [Company Address] [City, State, ZIP Code] [Date]
[Applicant’s Name] [Applicant’s Address] [City, State, ZIP Code]
Dear [Applicant’s Name],
Subject: Confirmation of Job Interview for [Job Title] Position at [Company Name]
We are delighted to confirm your scheduled job interview for the [Job Title] position at [Company Name].
Interview Details:
- Date: [Interview Date]
- Time: [Interview Time]
- Location: [Interview Location]
Please plan to arrive 15 minutes before the scheduled interview time. Should you have any questions or need to reschedule, please contact [Interviewer’s Name] at [Interviewer’s Phone Number] or [Interviewer’s Email Address].
Interview Agenda: The interview process will include [mention any specific details, such as multiple rounds, technical assessments, or team interviews]. Be prepared to discuss your relevant experiences, skills, and how your background aligns with the requirements of the position.
What to Bring:
- A printed copy of your resume
- Any additional documents or portfolios you’d like to share
- Valid identification
Next Steps: Following the interview, successful candidates will proceed to the next stage of the hiring process. We anticipate completing the entire selection process by [Anticipated Completion Date].
We are excited about the prospect of meeting you and learning more about your qualifications. Thank you for your interest in joining [Company Name].
Sincerely,
[Your Name] [Your Title] [Company Name] [Contact Information]
Job Interview Letter of Confirmation
FAQS About Interview Call Letter Format – How to Write, Tips, Templates
What information should be included in an interview call letter?
An interview call letter should include details such as the interview date, time, and location. It may also include the names of interviewers, the position being interviewed for, any specific documents or items the candidate should bring, and contact information for inquiries.
How formal should the language be in an interview call letter?
The language in an interview call letter should be formal and professional. It sets the tone for the upcoming interaction and reflects the professionalism of the company. Use respectful language and adhere to standard business communication practices.
Are there specific tips for writing an effective interview call letter?
1. Clearly state the interview details.
2. Express enthusiasm about the candidate’s potential.
3. Provide contact information for queries.
4. Include any specific instructions or documents required.
5. Maintain a positive and welcoming tone throughout.
Should an interview call letter include a confirmation section for the candidate to respond?
Including a confirmation section is a good practice. It allows candidates to confirm their attendance, ask questions, or request rescheduling if needed. This helps in managing logistics and ensures both parties are on the same page.
Where can I find templates for interview call letters?
Templates for interview call letters can be found online on various business websites, HR resources, or document template platforms. You can search using keywords like “interview call letter template” to find customizable examples. Additionally, many word processing software programs provide standard templates.
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