10+ Intimation Letter to Employees – Format, Sample Letters

To:

From:

Subject: An intimation letter to an Employee regarding job details

Dear ________

This is to intimate you that there is a vacancy in our company with qualifications __________. As you have attended an interview for another job in this company and you weren’t selected based on insufficient qualifications.

But now based on your qualifications we have been inviting you to attend this interview as we are not hoping to leave an employee like you.

Hope you will be joining us at the interview.

With regards

____________

[Your Company Letterhead]

[Date]

[Employee Name] [Employee Address]

Dear [Employee Name],

Subject: Intimation of [Reason for the Letter]

We hope this letter finds you in good health and high spirits. We are writing to inform you about [briefly explain the reason for the letter, e.g., organizational changes, policy updates, event announcement, etc.].

[Provide detailed information about the subject matter, including relevant dates, changes, and any actions required from the employee].

[If applicable, express appreciation for the employee’s understanding and cooperation during the transition or changes].

If you have any questions or require further clarification regarding the information provided in this letter, please do not hesitate to reach out to [contact person/department].

Thank you for your attention to this matter.

Sincerely,

[Your Name] [Your Position] [Your Contact Information]

[Optional: CC: [Supervisor’s Name/Department]]

To

_________

_________

From

_________

_________

Subject: Intimation letter to a person

Dear ________

This is to intimate you that there are 4 vacancies in our company. As you have applied for this job interview, we are sending this update to you.

As you are well interested and qualified for this job, We are hoping to see you soon in the interview panel. 

With regards

__________

To

________

_________

From

________

________

Dear _________

This is to inform you all that Mr. _______ has resigned from the Company on [date]. He is no longer working for our Company [name]. All of you are expected not to disclose any confidential information regarding the Company and its clients to that employee.

If you require any further information, please feel free to contact me regarding payslips and official certificates.

With Regards

________

From

The Manager

________

To 

The Employees

______________

Subject: Intimation letter to Employees

Respected Employees,

This is an official letter to state that our company is on shutting down the process. We are intimating Employees to apply for new jobs in other companies and rest of the employees are placed in fewer salary jobs in and around our company.

Hope so all will understand the situation of the company and try to understand the situation. 

Thanking you

Yours sincerely

_______________

To

______________

From

_____________

Subject: Intimation letter for about visit of the Boss

Dear staff

This is an intimation letter to all people and staff members that our Boss Mr. __________ is arriving today at 12.30 pm. 

So I shall request all the staff to keep your surroundings clean and also have the dress code properly as our boss is a little current weak.

Thanking you

Manager

_______

[Your Company Letterhead]

[Date]

[Employee Name] [Employee Address]

Dear [Employee Name],

Subject: Important Update/Notification

I trust this letter finds you well. We value your contribution to [Company Name] and believe in keeping our employees informed about any significant developments within the organization.

[Provide a brief introduction or context for the communication, such as the reason for the update, policy changes, or any other relevant information.]

As of [effective date], [briefly explain the main points or changes, including any specific actions required from the employee]. We have carefully considered these changes to [provide reasons or benefits behind the decision], and we believe they will contribute positively to the overall success of the company.

[Include any additional details or instructions as necessary, and reassure employees of the company’s commitment to supporting them through the transition.]

Should you have any questions or require further clarification, please feel free to contact [relevant department or contact person]. We appreciate your understanding and cooperation during this time of change.

Thank you for your continued dedication to [Company Name].

Sincerely,

[Your Name] [Your Position] [Your Contact Information]

[Optional: CC: [Supervisor’s Name/Department]]

[Your Company Letterhead]

[Date]

To: All Employees

Subject: Important Workplace Announcement

Dear [Company Name] Team,

I hope this message finds you well. We are excited to share some important news and updates regarding the workplace. Please take a moment to read through the following information:

1. [Announcement Point 1]: [Provide details about the first announcement, such as changes in policies, new initiatives, or any significant updates.]
2. [Announcement Point 2]: [Include information about the second announcement, if applicable.]
3. [Announcement Point 3]: [If there are multiple announcements, continue to provide details for each point.]

These changes are aimed at [explain the purpose or goals behind the announcements], and we believe they will contribute to creating a more [positive, efficient, inclusive, etc.] work environment for all.

We understand that change may raise questions, and we encourage you to reach out to [contact person or department] for any clarification needed.

Thank you for your attention to these updates, and we appreciate your continued dedication to the success of [Company Name].

Best regards,

[Your Name] [Your Position]

[Your Contact Information]

[Optional: CC: [Supervisor’s Name/Department]]

[Your Company Letterhead]

[Date]

[Employee Name] [Employee Address]

Dear [Employee Name],

Subject: Update of Employee Information

I trust this letter finds you well. As part of our ongoing efforts to ensure accurate and up-to-date records, we are requesting that you review and update your personal and professional information in our employee records.

Please take a moment to review the information we currently have on file for you, including but not limited to:

1. Contact Information:
   • Home address
   • Mobile/phone number
   • Email address
2. Emergency Contact Details:
   • Name
   • Relationship
   • Contact number
3. Professional Information (if applicable):
   • Job title
   • Department
   • Reporting manager

If any of the details have changed or need updating, kindly fill out the attached form and return it to the [HR Department/Your Department] by [deadline, if applicable]. This will help us maintain accurate records and ensure that we can reach you in case of emergencies or for important work-related communications.

[Attach a form or provide instructions on how the employee can update their information.]

Should you have any questions or require assistance, please feel free to contact [HR Department/Your Department].

Thank you for your prompt attention to this matter. Your cooperation is highly appreciated.

Sincerely,

[Your Name] [Your Position] [Your Contact Information]

[Optional: CC: [Supervisor’s Name/Department]]

[Your Company Letterhead]

[Date]

To: All Employees

Subject: Important Company Announcement

Dear [Company Name] Team,

I hope this message finds you well. I am writing to share some significant news and updates that will impact our company and its operations.

[Announcement Point 1]: [Provide details about the first announcement, such as changes in leadership, new projects, achievements, or any other noteworthy information.]

[Announcement Point 2]: [Include information about the second announcement, if applicable.]

[Announcement Point 3]: [If there are multiple announcements, continue to provide details for each point.]

These developments are aligned with our commitment to [mention the company’s values, goals, or mission], and we believe they will contribute to the continued success and growth of [Company Name].

We understand that you may have questions or require additional information. Please feel free to reach out to [contact person or department] for clarification.

Thank you for your dedication and hard work. We look forward to achieving new milestones together.

Best regards,

[Your Name] [Your Position]

[Your Contact Information]

[Optional: CC: [Supervisor’s Name/Department]]

[Your Company Letterhead]

[Date]

[Employee Name] [Employee Address]

Dear [Employee Name],

Subject: Notice of [Resignation/Termination/Other]

I am writing to formally notify you regarding [the reason for the notice, e.g., your resignation, termination, end of contract, etc.]. After careful consideration and [discussions with the management/evaluation of performance/etc.], it has been determined that [provide brief details].

Your last working day with [Company Name] will be [Last Working Day], and you are expected to return any company property, keys, or other items in your possession by that date.

[Include any relevant information about the transition process, return of company property, and handover of responsibilities.]

We would like to express our appreciation for your contributions during your time with [Company Name]. We wish you the best in your future endeavors.

If you have any questions or need further clarification, please do not hesitate to contact [HR Department/Supervisor].

Thank you for your understanding.

Sincerely,

[Your Name] [Your Position] [Your Contact Information]