Letters – Meaning, Types, Origin, History, Methods

Letter writing is the process of composing a written message to convey information, thoughts, or feelings to a recipient through a physical or electronic medium. The purpose of letter writing can vary widely, from personal communication between friends or family members, to formal communication between businesses, organizations, or government agencies.

Letter Meaning

A letter typically refers to a written communication sent from one person to another. It can be a formal document that follows a specific format and tone, or it can be an informal message sent between friends or family. Letters can be handwritten, typed, or sent electronically, and can be used for various purposes, such as to express gratitude, convey sympathy, request information, provide formal notice, or communicate a message or idea in writing. Overall, a letter is a form of written communication that serves as a means of conveying information or expressing thoughts or feelings between individuals.

To write a letter, you typically start by selecting the appropriate type of letter for your purpose, such as a personal letter, business letter, or formal letter. You then consider the intended audience, the message you want to convey, and any specific requirements or conventions for the type of letter you are writing.

In general, a letter should include a clear introduction that states the purpose of the letter, a body that provides the details or explanation of the message, and a conclusion that summarizes the message and may include a call to action or expression of gratitude.

Other elements of a letter may include the date, salutation, address, and closing, as well as any necessary attachments or enclosures. It’s important to proofread your letter carefully before sending it to ensure it is clear, concise, and error-free.

Overall, effective letter writing involves careful planning, thoughtful consideration of your audience and message, and attention to detail in crafting a clear and persuasive message.

“Letters” can refer to a form of written communication, typically in the form of a message or note sent from one person to another. Letters can be personal, professional, formal, or informal depending on the context.

Letter Writing Origin & History

The origin of letter writing can be traced back to ancient civilizations, such as Egypt and Mesopotamia, where individuals used various writing systems to communicate with each other through letters. The Greeks and Romans also practiced letter writing, and letters were often used for official and diplomatic purposes.

In medieval Europe, letter writing became more widespread, and letters were exchanged among individuals of various social classes for personal and business purposes. The development of the printing press in the 15th century allowed for the mass production of written documents, including letters.

During the 19th and 20th centuries, letter writing became more popular and accessible due to improvements in transportation and communication technology. Letters were often used to maintain personal and professional relationships, and to conduct business and commerce.

Today, letter writing remains an important form of communication, although it has been largely replaced by electronic forms such as email and messaging apps. However, there is still a place for formal letter writing in business and legal contexts, and many people still enjoy the personal touch of receiving a handwritten letter.

Old Methods of Letter Writing & Sending

Before the advent of modern technology, letter writing and sending involved a more manual and time-consuming process. Here are some old methods of letter writing and sending:

1. Handwriting: Before typewriters and computers, letters were written by hand using pens or quills and ink. This required good handwriting skills and patience, as mistakes could not be easily erased or corrected.
2. Sealing wax: To seal a letter, a small amount of wax was melted on the back of the envelope, and a seal was pressed into the wax. The seal was often personalized and used as a form of identification.
3. Postage stamps: Before the introduction of postage stamps, letters were charged based on their weight and the distance they had to travel. This meant that the recipient often had to pay for the letter upon arrival.
4. Mail delivery: Before the modern postal system, letters were delivered by private couriers or messengers. The speed of delivery depended on the distance the letter had to travel and the reliability of the courier.
5. Telegraph: In the 19th century, telegraphs were used to send messages over long distances. This was faster than traditional mail, but also more expensive.

Types of Letters

There are many different types of letters, and the following list includes some of the most common types:

Personal Letter: A letter written to friends, family, or acquaintances for personal reasons such as sharing news, expressing emotions or keeping in touch.

Formal Letter: A letter written in a professional or business context, often to communicate important information or to make a request, which usually follows a strict format and uses formal language.

Cover Letter: A letter that accompanies a job application, outlining the applicant’s qualifications and interest in the position, and serves as a first impression for the employer.

Reference Letter: A letter written by someone who knows the individual well, recommending them for a job, school, or other opportunity by highlighting their skills and qualifications.

Complaint Letter: A letter written to express dissatisfaction with a product, service, or situation, stating the problem and suggesting a resolution.

Thank You Letter: A letter written to express gratitude for a gift, gesture, or opportunity, usually expressing specific appreciation and how it impacted the writer.

Resignation Letter: A letter written to formally announce an employee’s intention to leave their job, indicating the date of resignation and thanking the employer for the opportunities.

Sales Letter: A letter written to promote a product or service to potential customers, usually highlighting its features, benefits, and offering a call-to-action.

Invitation Letter: A letter written to invite someone to an event or gathering, providing the details of the event, the date, time, and location, and requesting RSVP.

Apology Letter: A letter written to express regret and apologize for a mistake or wrongdoing, acknowledging the mistake and proposing a solution to make things right.

Job Offer Letter: A letter written to formally offer employment to a candidate, stating the position, salary, benefits, and any conditions of employment.

Follow-Up Letter: A letter written to follow-up after an interview, meeting or event, to thank for the time and to express continued interest.

Recommendation Letter: A letter written to endorse an individual’s abilities, character, and achievements, usually for employment, education or personal references.

Inquiry Letter: A letter written to request information on a product, service, or organization, stating the specific details and purpose of the inquiry.

Termination Letter: A letter written to formally end an employment contract, indicating the date of termination, the reason for it, and any other relevant details.

Confirmation Letter: A letter written to confirm the details of an agreement, appointment or event, usually specifying the date, time and location.

Sponsorship Letter: A letter written to request support from a company or organization for an event, program or project, outlining the benefits and offering recognition.

Acknowledgement Letter: A letter written to acknowledge receipt of a document, payment, or application, and to express gratitude.

Fundraising Letter: A letter written to solicit donations or contributions for a cause, charity or organization, usually highlighting its purpose and impact.

Donation Letter: A letter written to thank donors for their contributions, expressing appreciation and outlining how the funds will be used.

Order Letter: A letter written to request a product or service, specifying the details, quantity, and delivery date.

Appeal Letter: A letter written to appeal a decision or request a change, usually stating the reasons and proposing a solution.

Permission Letter: A letter written to request permission for a certain action, activity or event, stating the purpose and details.

Announcement Letter: A letter written to announce news, events or changes, usually informing the recipients and providing details.

Congratulation Letter: A letter written to express congratulations for an achievement or milestone, expressing excitement and well-wishes.

Condolence Letter: A letter written to express sympathy and condolences for the loss of a loved one, expressing support and comfort.

Welcome Letter: A letter written to welcome a new employee, customer or member, usually introducing the organization and providing helpful information.

Reference Request Letter: A letter written to request a reference for a job or opportunity, usually specifying the details and purpose.

Retirement Letter: A letter written to announce retirement from a job or career, expressing gratitude and well-wishes.

Promotion Letter: A letter written to announce a promotion or career advancement, congratulating and outlining the new role and responsibilities.

Transfer Letter: A letter written to inform an employee of their transfer to a new location or department, providing details and instructions.

Refusal Letter: A letter written to decline an offer, request or proposal, usually explaining the reason and expressing gratitude.

Collection Letter: A letter written to request payment for overdue or outstanding bills, stating the amount owed and providing a deadline.

Reminder Letter: A letter written to remind someone of a previous request, appointment or deadline, usually stating the details and requesting action.

Cancellation Letter: A letter written to cancel an appointment, reservation, or subscription, stating the reason and providing any relevant details.

Congratulatory Letter: A letter written to express congratulations on an achievement or success, usually expressing excitement and well-wishes.

Adjustment Letter: A letter written to respond to a complaint or issue, usually acknowledging the problem and proposing a solution.

Employment Verification Letter: A letter written to verify an individual’s employment status, usually stating the job title, dates of employment, and salary.

Request Letter: A letter written to request information, assistance, or action from an individual or organization, usually stating the purpose and details.

Appreciation Letter: A letter written to express gratitude and appreciation for a person or organization, usually acknowledging their contributions and impact.

Tips for Letter Writing

1. Identify the purpose and audience of the letter before you start writing.
2. Use a clear and concise writing style, avoiding jargon or overly complex language.
3. Use an appropriate tone for the type of letter you are writing.
4. Organize your letter into clear sections, with a clear introduction, body, and conclusion.
5. Proofread your letter carefully for spelling and grammar errors.
6. Use proper formatting, including the appropriate salutation, closing, and signature.
7. Keep the letter to a reasonable length, typically no more than one or two pages.
8. Use appropriate language and avoid offensive or inflammatory remarks.
9. Follow any specific guidelines or requirements for the type of letter you are writing.
10. Consider the format of the letter, such as whether it will be printed or sent electronically, and format accordingly.