10+ Maternity Leave Letter Format – Examples, Wording Ideas

From: 

To: 

Subject: Applying for Leave in Maternity.

Respected Sir/Madam

This is an application for leave as I am going to be a mom in two weeks. As per company rules, maternity leave can be given from 3 months to one year. 

So as per the request from a doctor, I will be on leave before my delivery as they are some complications in my delivery.

Hope you will understand this.

Thanking you

Yours Obediently

__________

[Your Name]

[Your Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number]

[Date]

[Supervisor’s Name]

[Company Name]

[Company Address]

[City, State, ZIP Code]

Dear [Supervisor’s Name],

I am writing to formally request maternity leave as I am expecting the birth of my child. My due date is [Expected Due Date], and I anticipate commencing my maternity leave on or around [Proposed Start Date]. I plan to take [Number of Weeks] weeks of maternity leave.

I have ensured that all my current projects are up to date, and I am willing to assist in the transition of my responsibilities before my departure. I understand the importance of a smooth handover and am committed to ensuring minimal disruption during my absence.

I have attached the medical documentation confirming my pregnancy and the expected due date, as required by the company’s maternity leave policy.

During my absence, I can be reached via email at [Your Email Address], and I am happy to assist remotely, if necessary, for any urgent matters that may arise.

I appreciate your understanding and support during this exciting yet crucial time for my family. I am committed to ensuring a smooth transition and will do my best to complete any outstanding tasks before my departure.

Thank you for considering my request. I look forward to discussing the details of the maternity leave further and working together to ensure a successful transition.

Sincerely,

[Your Name]

[Your Signature, if sending a hard copy]

From

_________

_________

To

__________

__________

Subject: 

Respected sir,

As you know that I am pregnant and now I have been delivered and blessed with a baby girl. As per the doctor’s suggestion, I intend to take a rest and be with my child.

Now I want to use my maternity leave from [date] to [date]. For now, I will be using these days as leave. If any changes in case of my health concerns will be intimating you.

Thanking you,

Yours obediently,

____________________

From

__________

__________

To

__________

__________

Subject:

Dear _______

This is a letter to inform you about my health condition during pregnancy. As you know that I am in the last weeks of my pregnancy, the doctor had requested me to be in rest due to some complications in my delivery. 

As there is maternity leave concerned, I will be using it now. Hope you will understand this.

Thanking you

Yours sincerely

______________ 

To 

________

________

From

________

________

Respected Sir,

I am _______, an employee in this company. Recently I have been conceived and now I am in my trimester. As the doctor has suggested taking a rest as I have some complications.

So I am applying for my maternity leave from [date] to [date]. Do consider this as my request to you and forward the leave application. 

Thanking you,

Yours faithfully

_______________

To

_________

_________

From

_________

_________ 

Subject: Maternity Leave Application

Dear ___________,

I am [Name] working as __________ in your company.I have been pregnant since [date] and now seeking maternity leave as suggested by the doctor for the upcoming [no. of weeks] starting from [Date].

I request you to please forward my maternity leave for the period mentioned above as per company policy terms and conditions.

Yours Sincerely,
{Your Name}

Thanking you,

Yours Obediently

____________________

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Supervisor’s Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Dear [Supervisor’s Name],

I hope this letter finds you well. I am writing to formally request maternity leave as I am expecting the birth of my child. My due date is [Expected Due Date], and I plan to commence my maternity leave on or around [Proposed Start Date]. I intend to take [Number of Weeks] weeks of maternity leave.

I have ensured that all my current projects are up to date, and I am willing to assist in the transition of my responsibilities before my departure. I understand the importance of a smooth handover and am committed to ensuring minimal disruption during my absence.

Attached to this letter is the medical documentation confirming my pregnancy and the expected due date, as required by the company’s maternity leave policy.

During my maternity leave, I can be reached via email at [Your Email Address]. I am happy to assist remotely, if necessary, for any urgent matters that may arise.

I appreciate your understanding and support during this exciting yet crucial time for my family. I am committed to ensuring a smooth transition and will do my best to complete any outstanding tasks before my departure.

Thank you for considering my request. I look forward to discussing the details of the maternity leave further and working together to ensure a successful transition.

Sincerely,

[Your Name]
[Your Signature, if sending a hard copy]

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Supervisor’s Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Dear [Supervisor’s Name],

I am writing to formally request maternity leave as I am expecting the birth of my child. My due date is [Expected Due Date], and I plan to commence my maternity leave on [Proposed Start Date]. I intend to take [Number of Weeks] weeks of maternity leave.

I have prepared for my absence by ensuring that all my current projects are up to date. I am more than willing to assist in the transition of my responsibilities before my departure. Recognizing the importance of a smooth handover, I am committed to ensuring minimal disruption during my absence.

Enclosed with this letter is the medical documentation confirming my pregnancy and the expected due date, as required by the company’s maternity leave policy.

During my maternity leave, I can be reached via email at [Your Email Address]. I am more than happy to assist remotely, if necessary, for any urgent matters that may arise.

I appreciate your understanding and support during this exciting yet crucial time for my family. I am committed to ensuring a smooth transition and will do my best to complete any outstanding tasks before my departure.

Thank you for considering my request. I look forward to discussing the details of the maternity leave further and working together to ensure a successful transition.

Sincerely,

[Your Name]
[Your Signature, if sending a hard copy]

[Your Company Letterhead] [Company Name] [Company Address] [City, State, ZIP Code] [Date]

[All Employees or Relevant Department] [Company Name] [Company Address] [City, State, ZIP Code]

Subject: Maternity Leave Announcement

Dear [All Employees or Department],

I hope this message finds you well. I am writing to inform you that [Your Name], [Your Position], will be going on maternity leave starting from [Start Date]. [Your Name] is expecting the arrival of [his/her] child and will be taking [Number of Weeks] weeks of maternity leave.

During [his/her] absence, [Provide Information on Temporary Assignments or Handling of Responsibilities]. We appreciate your understanding and cooperation during this time to ensure a smooth workflow.

We are delighted for [Your Name] and wish [him/her] a healthy and joyous period of parenthood. Please join us in extending our warmest congratulations to [Your Name].

If you have any questions or need further information, please feel free to reach out to [Contact Person’s Name], [Contact Person’s Position], at [Contact Person’s Email] or [Contact Person’s Phone Number].

We look forward to welcoming [Your Name] back after [his/her] maternity leave.

Sincerely,

[Your Name] [Your Position] [Company Name] [Contact Information]

Subject: Maternity Leave Request

Dear [Supervisor’s Name],

I trust this email finds you well. I am writing to formally request maternity leave as I am expecting the birth of my child. My due date is [Expected Due Date], and I plan to commence my maternity leave on or around [Proposed Start Date]. I intend to take [Number of Weeks] weeks of maternity leave.

I have prepared for my absence by ensuring that all my current projects are up to date. I am more than willing to assist in the transition of my responsibilities before my departure, recognizing the importance of a smooth handover and minimal disruption during my absence.

Enclosed with this email is the medical documentation confirming my pregnancy and the expected due date, as required by the company’s maternity leave policy.

During my maternity leave, I can be reached via email at [Your Email Address]. I am more than happy to assist remotely, if necessary, for any urgent matters that may arise.

I appreciate your understanding and support during this exciting yet crucial time for my family. I am committed to ensuring a smooth transition and will do my best to complete any outstanding tasks before my departure.

Thank you for considering my request. I look forward to discussing the details of the maternity leave further and working together to ensure a successful transition.

Sincerely,

[Your Name]

[Your Position]

[Your Contact Information]

[Your Company Letterhead] [Company Name] [Company Address] [City, State, ZIP Code] [Date]

[Employee’s Name] [Employee’s Address] [City, State, ZIP Code]

Subject: Approval of Maternity Leave

Dear [Employee’s Name],

I hope this letter finds you well. I am writing to inform you that your request for maternity leave has been reviewed and approved.

Maternity Leave Details:

• Start Date: [Maternity Leave Start Date]
• Expected Return Date: [Expected Return Date]
• Duration: [Number of Weeks]

We appreciate your proactive approach in preparing for your absence and your willingness to assist in the transition of your responsibilities. Your commitment to ensuring a smooth handover is commendable.

Attached to this letter is the formal approval of your maternity leave, along with details regarding any additional paperwork or processes that may be required during your absence.

During your maternity leave, you can be reached via email at [Your Email Address]. If there are any updates or changes during your leave, please inform us promptly.

We wish you a healthy and joyous period of parenthood. If you have any questions or need further assistance, feel free to reach out to [Contact Person’s Name] at [Contact Person’s Email] or [Contact Person’s Phone Number].

We look forward to welcoming you back after your maternity leave.

Congratulations, and best wishes for this exciting time.

Sincerely,

[Supervisor’s Name] [Supervisor’s Position] [Company Name] [Contact Information]