20+ Relieving Letter Format – How to Write, Tips, Templates
Relieving Letter Format: When an employee wants to join another company then he/she has to submit physical proof which states that he/she has officially resigned from the previous job. A Relieving Letter is a letter to an employee by the employer at the time of leaving the organization.
A Relieving letter is a document that should be printed officially on the letterhead of the company where an employee has worked and it must be signed by the authorized i.e. HR manager of the Company. In this article, you can find Relieving Letter Sample Formats.
Relieving Letter Format – How to write Tips, Sample Formats, Examples
Content in this article
|
Letter Name |
Relieving Letter Format |
|
Letter Category | |
|
Purpose / Subject |
Relieving Letter to a Person in the Office |
|
Important Points |
|
|
Where to add “To” |
Top [Formal Type Letter] |
|
Where to add “FROM” |
Either Top or Bottom |
|
Sample Letters |
.doc Format |
Also See – Relieving Letter Format For School Teacher
What is a Relieving Letter
The relieving letter from the previous employer shows that you have cleared all the dues and have no pending work there, and it also helps the company to make sure that the employee who is going to resign is completely relieved from their work and is not holding any company’s data or any property.
What contains in the Relieving Letter
The Relieving Letter or Relieving Certificate contains the following contents in it
- The Company name worked before
- From Date to To Date
- The Cause of Resignation
- The character of the employee or worker
A relieving letter may be a formal letter that’s issued to an employee at the time of leaving a corporation. It is a formal way of telling to the employee that the resignation has been accepted. It should clearly mention the time and that the employee has no dues with the organization.
Relieving Letter – Email format
From:
To.
Subject: Seeking for the Relieving letter after Resignation
Dear (Sir/Madam/Name), This is to make you notice that I am looking forward to receiving my relieving letter. I resigned from the [company name] on [date] and completed all my formalities. I served the notice period of ____ months and my last working day with the company was [date].
Thanking you
Yours sincerely,
________________
Relieving Letter Format – Examples
The different formats for various relieving letters are given here. Follow this to access and use the formats.
Relieving Letter from a Teacher Job
- We accept your resignation with regret, and in accordance with your contract with us, you shall be released with effect from the close of working hours of [Date].
- Your resignation has been accepted by the Management, and you’re relieved from the services of the corporate with immediate effect.
Download Relieving Letter Format in .doc Format
Following are a few sample letters of the Relieving Letter. You can download the below MS-Word files, Edit and Re-use them for writing Relieving Letters.
|
Relieving Letter Sample #1 | |
|
Relieving Certificate Format Sample #2 | |
|
Relieving Letter Word Format Sample #3 | |
|
Relieving Certificate Sample #4 | Download |
Also See – Teacher Relieving Letter Format
Relieving Letter Sample Formats
Below is a sample format for a relieving letter:
[Your Company Letterhead – If applicable]
[Company Logo – If applicable]
[Company Name]
[Company Address]
[City, State, ZIP Code]
[Date]
[Employee’s Full Name]
[Employee’s Address]
[City, State, ZIP Code]
Subject: Relieving Letter
Dear [Employee’s Full Name],
We hereby acknowledge the receipt of your resignation letter dated [Date of Resignation Letter], in which you requested to be relieved from your duties at [Company Name].
After careful consideration, your resignation has been accepted, and your last working day with [Company Name] will be [Last Working Day], in accordance with the notice period mentioned in your resignation letter.
We appreciate your contributions during your tenure with [Company Name] and wish you the best in your future endeavors. As of [Last Working Day], you are relieved from your duties and responsibilities at [Company Name].
Your final settlement, including any pending dues, will be processed as per the company’s policies. Kindly ensure the return of any company property or assets that may be in your possession.
We would like to express our gratitude for your hard work and dedication to [Company Name]. If you require any further clarification or assistance, please feel free to contact the HR department.
We wish you success in your future endeavors.
Sincerely,
[Your Full Name]
[Your Position]
[Company Name]
[Contact Information]
[Seal or Signature – If applicable]
Feel free to customize this template based on your specific situation, company policies, and any additional details relevant to the employee’s departure. Ensure that the information provided is accurate and that the tone of the letter remains professional.
Relieving Letter Sample Formats
Relieving Letter Sample #1 – Formal And Favourable Relieving Letter
From
[Company Name]
Date:_________
To
The General Manager
[Company Name]
[Address]
Dear Sir,
With ref to your letter dated ____, we are happy to inform you that Mr/Mrs __________ has been in our service from Date to Date. He/She resigned from here on his own may be in a view to improving his skills.
During his work period, he is found to be efficient and hard working. He is quick and accurate at his work. As per your company, he is suitable for you and that job.
Thanks,
Yours faithfully
__________________
Relieving Letter Sample #1 – Formal And Favourable Relieving Letter
Relieving Certificate Format Sample #2 – Unfavourable Relieving Letter
From
[Company Name]
Date:_________
To
The General Manager
[Company Name]
[Address]
Dear Sir,
With reference to your letter dated _____ we would like to bring to your notice that [Name of the employee] was in our services from date to date. He is intelligent and hardworking. But sorry to say this that he is terminated from his services in our company due to his action on group forming on the basis of caste and religion and he is a bit of irregular in his work.
Yours faithfully
_______________
_______________
Relieving Certificate Format Sample #2 – Unfavourable Relieving Letter
Letter For Relieving Word Format Sample #3 – After Resignation On Own
Date: _________________
To,
[Name of the employee]
[Address of the employee]
Email: ______________
Dear __________,
This is with regard to your resignation dated ________ returning from the position of (position of the employee).
Your resignation has been accepted by the Management, and you’re relieved from the services of the corporate with immediate effect.
We want to state on records that you simply had served the corporate from date to till ________.
An amount of Rs _________ towards full and final settlement of all dues to you is paid with the cheque _______ Dated ________ drawn on its own .
We wish you all the simplest in your future.
Regards,
Human Resources
________________________ (the Company Name)
Letter For Relieving Word Format Sample #3 – After Resignation On Own
Relieving Certificate Sample #4 – Relieving Letter Before Transferring
To Whomsoever It May Concern
Date
To
________________
____________________
With reference to your transfer order ___________________ dated ___________________. I am relieving you from ____________________ in the afternoon on ___________________. During your employment with me, I found you to be hardworking, diligent, and honest in performing your duties.
I would like to thank you for your service with ____________________ and wish you all the best in your future.
Attached: A copy of work done from _________ to ________.
Veterinary Surgeon
(Name)
Relieving Certificate Sample #4 – Relieving Letter Before Transferring
Relieving letter for resignation
Below is a sample format for a relieving letter for an employee who has resigned:
[Your Company Letterhead – If applicable]
[Company Logo – If applicable]
[Company Name]
[Company Address]
[City, State, ZIP Code]
[Date]
[Employee’s Full Name]
[Employee’s Address]
[City, State, ZIP Code]
Subject: Relieving Letter
Dear [Employee’s Full Name],
We acknowledge the receipt of your resignation letter dated [Date of Resignation Letter], in which you have requested to be relieved from your duties at [Company Name].
After careful consideration, we accept your resignation, and your last working day with [Company Name] will be [Last Working Day], as per the notice period mentioned in your resignation letter.
We appreciate your contributions during your tenure with [Company Name]. Your hard work and dedication have been valuable to the organization. We wish you the best in your future endeavors.
As of [Last Working Day], you are relieved from your duties and responsibilities at [Company Name]. Your final settlement, including any pending dues, will be processed in accordance with the company’s policies.
Please ensure the return of any company property or assets that may be in your possession.
If you have any further inquiries or require assistance, feel free to contact the HR department.
We thank you once again for your service and wish you success in your future endeavors.
Sincerely,
[Your Full Name]
[Your Position]
[Company Name]
[Contact Information]
[Seal or Signature – If applicable]
Customize this template based on your specific company policies and the details of the employee’s resignation. Ensure that the information provided is accurate and that the letter maintains a professional and courteous tone.
Relieving Letter for Resignation
Employment termination letter template
Below is a sample template for an employment termination letter:
[Your Company Letterhead – If applicable]
[Company Logo – If applicable]
[Company Name]
[Company Address]
[City, State, ZIP Code]
[Date]
[Employee’s Full Name]
[Employee’s Address]
[City, State, ZIP Code]
Subject: Termination of Employment
Dear [Employee’s Full Name],
We regret to inform you that your employment with [Company Name] is terminated effective [Termination Date]. This decision is based on [mention the reason for termination, such as performance-related issues, violation of company policies, restructuring, etc.].
[Provide any relevant details regarding the termination decision and the employee’s rights and responsibilities.]
Your final paycheck, including any accrued benefits and unused vacation days, will be processed as per the company’s policies. Additionally, please return any company property, keys, access cards, or other materials in your possession by [Date].
We understand that this may be a challenging time, and we encourage you to reach out to the HR department if you have any questions or require assistance.
[Optional: Express appreciation for the employee’s contributions and wish them well in their future endeavors.]
Sincerely,
[Your Full Name]
[Your Position]
[Company Name]
[Contact Information]
[Seal or Signature – If applicable]
Customize this template based on the specific circumstances surrounding the termination and your company’s policies. Ensure that the letter is clear, concise, and follows legal and ethical standards.
Employment Termination Letter Template
Relieving letter for HR purposes
Below is a sample format for a relieving letter for HR purposes:
[Your Company Letterhead – If applicable]
[Company Logo – If applicable]
[Company Name]
[Company Address]
[City, State, ZIP Code]
[Date]
[Employee’s Full Name]
[Employee’s Address]
[City, State, ZIP Code]
Subject: Relieving Letter for HR Purposes
Dear [Employee’s Full Name],
We acknowledge the receipt of your resignation letter dated [Date of Resignation Letter], in which you have requested to be relieved from your duties at [Company Name].
After careful consideration, we accept your resignation, and your last working day with [Company Name] will be [Last Working Day], as per the notice period mentioned in your resignation letter.
We appreciate your contributions during your tenure with [Company Name]. Your hard work and dedication have been valuable to the organization. We wish you the best in your future endeavors.
As of [Last Working Day], you are relieved from your duties and responsibilities at [Company Name]. Your final settlement, including any pending dues, will be processed in accordance with the company’s policies.
Please ensure the return of any company property or assets that may be in your possession.
For HR purposes, kindly note that [mention any specific details related to HR documentation, such as the issuance of experience certificates or reference letters].
If you have any further inquiries or require assistance, feel free to contact the HR department.
We thank you once again for your service and wish you success in your future endeavors.
Sincerely,
[Your Full Name]
[Your Position]
[Company Name]
[Contact Information]
[Seal or Signature – If applicable]
Customize this template based on your specific company policies and the details of the employee’s departure. Ensure that the information provided is accurate and that the letter maintains a professional and courteous tone.
Relieving Letter for HR Purposes
Relieving letter for notice period completion
Below is a sample format for a relieving letter acknowledging the completion of the notice period:
[Your Company Letterhead – If applicable]
[Company Logo – If applicable]
[Company Name]
[Company Address]
[City, State, ZIP Code]
[Date]
[Employee’s Full Name]
[Employee’s Address]
[City, State, ZIP Code]
Subject: Relieving Letter – Completion of Notice Period
Dear [Employee’s Full Name],
We acknowledge the successful completion of your notice period, which officially ended on [Last Working Day]. We appreciate your commitment during this transition period.
During your time with [Company Name], you have been a valuable member of our team, and we extend our gratitude for your dedication and contributions. We wish you the very best in your future endeavors.
As of [Last Working Day], you are formally relieved from your duties and responsibilities at [Company Name]. Your final settlement, including any pending dues, will be processed in accordance with the company’s policies.
Please ensure the return of any company property or assets that may be in your possession.
If you have any further inquiries or require assistance, feel free to contact the HR department.
We thank you once again for your service and wish you success in all your future endeavors.
Sincerely,
[Your Full Name]
[Your Position]
[Company Name]
[Contact Information]
[Seal or Signature – If applicable]
Customize this template based on your specific company policies and the details of the employee’s notice period completion. Ensure that the information provided is accurate and that the letter maintains a professional and appreciative tone.
Relieving Letter for Notice Period Completion
Relieving letter for contractual employees
Below is a sample format for a relieving letter for contractual employees:
[Your Company Letterhead – If applicable]
[Company Logo – If applicable]
[Company Name]
[Company Address]
[City, State, ZIP Code]
[Date]
[Employee’s Full Name]
[Employee’s Address]
[City, State, ZIP Code]
Subject: Relieving Letter
Dear [Employee’s Full Name],
We acknowledge the completion of your contractual assignment with [Company Name]. We appreciate your dedication and efforts during the tenure of your contract.
As of [Last Working Day], you are formally relieved from your duties and responsibilities at [Company Name]. We thank you for your contributions and wish you success in your future endeavors.
Your final settlement, including any pending dues, will be processed as per the terms mentioned in your contract.
Please ensure the return of any company property or assets that may be in your possession.
If you have any further inquiries or require assistance, feel free to contact the HR department.
We thank you once again for your service and wish you the best in all your future professional endeavors.
Sincerely,
[Your Full Name]
[Your Position]
[Company Name]
[Contact Information]
[Seal or Signature – If applicable]
Customize this template based on your specific company policies and the details of the contractual employee’s departure. Ensure that the information provided is accurate and that the letter maintains a professional and appreciative tone.
Relieving Letter for Contractual Employees
FAQS for Relieving Letter Format – How to Write, Tips, Templates
What should be the standard format of a relieving letter?
The standard format includes the company’s letterhead (if applicable), the employee’s details, the subject line indicating it’s a relieving letter, a formal salutation, the body containing key information like the last working day, and a closing with the company’s contact details.
Is a relieving letter mandatory when an employee resigns?
While not mandatory in all jurisdictions, a relieving letter is a customary practice in many organizations to formalize the acceptance of an employee’s resignation and confirm the completion of their notice period.
How can I personalize a relieving letter for an employee?
Personalize the letter by acknowledging the employee’s contributions, expressing gratitude for their service, and wishing them well in their future endeavors. Include specific details about their role and achievements.
Can you provide tips for writing an effective relieving letter?
1. Keep it clear, concise, and professional.
2. Mention the last working day and notice period details.
3. Express appreciation for the employee’s contributions.
4. Include information about the final settlement and return of company property.
5. Provide contact details for further communication.
Are there templates available for different types of relieving letters?
Yes, templates are available for various scenarios, including standard relieving letters, letters for contractual employees, and letters for different notice period completions. Customize these templates based on your specific needs.
Keep following us on Facebook to know more about the Relieving Certificate Letter Format. Reach us at www.letterseasy.com for many articles regarding Sample Formats. Share our articles with those who search and enquire about the Relieving Letter Format.
