16+ Resolution Letter Format, Writing Tips, 16+ Templates

Resolution Letter Format: A resolution letter format is a formal document that outlines a decision or course of action taken by an organization or group of individuals. It is an important document that is often used in business and legal settings to formalize agreements or decisions.

A Business letter is used to communicate a decision or agreement made by a group or organization. It is a written record of the decision that has been reached, and it can be used to inform other parties about the outcome of the decision. The resolution letter format is important to ensure that it is clear, concise, and professional. In this article, we will discuss the resolution letter format and provide some tips for writing an effective one.

Also Check:

Resolution Letter Format Tips

A resolution letter Format typically follows a standard format that includes the following elements:

  • Heading: The heading of the resolution letter should include the name of the organization, the date of the resolution, and the title of the resolution.
  • Preamble: The preamble is a brief introduction that explains the reason for the resolution. It should provide the context for the decision and explain why it is necessary.
  • Whereas clauses: Whereas clauses are the statements that provide the reasons or justifications for the decision. Each clause should begin with the word “Whereas” and end with a semi-colon. These clauses are typically numbered and provide the background information for the decision.
  • Resolved clauses: The resolved clauses are the statements that outline the decision or action taken by the organization. Each clause should begin with the word “Resolved” and end with a semi-colon. These clauses are also typically numbered and provide the specific details of the decision.
  • Signatures: The resolution letter should be signed by the appropriate individuals or representatives of the organization. This may include the President, Secretary, or other members of the board.

Key Elements of a Resolution Letter:

  1. Clear and concise language: The resolution letter should use clear and concise language to explain the decision. The language should be simple and easy to understand, even for individuals who may not be familiar with the organization or its operations.
  2. Specific details: The resolved clauses should include specific details about the decision, including the date it was made, who was involved in the decision-making process, and any specific actions that need to be taken.
  3. Legal compliance: The resolution letter should comply with any legal requirements or regulations that may apply to the decision. This may include requirements for public notice, consultation, or approval.
  4. Formality: The resolution letter should be written in a formal tone and format. This helps to convey the importance and seriousness of the decision.

The resolution letter format should be formal and professional and should adhere to the standard rules of grammar and punctuation. It is important to make sure that the language used is clear and concise, and that any technical terms or jargon are explained in plain language.

In addition, it is important to ensure that the resolution is legally binding and enforceable. This means that the decision must be in compliance with any relevant laws or regulations and should be consistent with the organization’s bylaws or articles of incorporation.

One important aspect of the resolution letter format is the use of proper documentation. This includes any supporting documents or evidence that have been considered in making the decision, such as financial statements or legal agreements. It is important to make sure that all documentation is accurate and up-to-date, and that any sources of information are properly cited.

Finally, it is important to distribute the resolution letter to all relevant parties, including members of the organization or group, as well as any external stakeholders who may be affected by the decision. This can help to ensure that everyone is aware of the decision and can help to avoid any confusion or misunderstandings.

Resolution Letter Format – Sample Format

Here’s a sample format for a resolution letter:

[Your Name]
[Your Position/Title]
[Company Name]
[Company Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

[Recipient’s Name]
[Recipient’s Position/Title]
[Company Name]
[Company Address]
[City, State, Zip Code]

Subject: Resolution Letter

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing to formally propose the following resolution regarding [briefly state the issue or matter].

Resolution Details:

  1. Background Information: Provide a brief overview of the issue or matter that requires resolution.
  2. Proposed Resolution: Clearly outline the proposed resolution or solution to address the issue at hand.
  3. Justification: Explain the rationale behind the proposed resolution and why it is deemed appropriate and necessary.
  4. Implementation Plan: Discuss the steps or actions required to implement the resolution effectively, including timelines and responsible parties.
  5. Desired Outcome: Clearly state the desired outcome or goal of implementing the proposed resolution.
  6. Support and Cooperation: Express willingness to collaborate and provide support to ensure the successful implementation of the resolution.

I believe that the proposed resolution outlined above will effectively address the [issue or matter] and contribute to the overall success and harmony within our organization.

Please review the proposed resolution and provide your feedback and input at your earliest convenience. Your insights and perspectives are valuable in finalizing the resolution process.

Thank you for your attention to this matter. I look forward to your response and working together towards a positive outcome.

Sincerely,

[Your Name]
[Your Position/Title]
[Your Contact Information]

Resolution Letter Format – Sample Format

Download

Email Ideas about Resolution Letter Format

Here’s a Resolution Letter Format with Email Ideas:

Subject: Resolution Letter [Insert Title]

Dear [Recipient’s Name],

I am writing to inform you of a recent decision made by our organization regarding [Insert reason for the resolution]. As part of this decision, we have prepared a resolution letter that outlines the details of the decision.

The resolution letter includes a preamble, whereas clauses, resolved clauses, and signatures. It provides the necessary context and justification for the decision, as well as the specific details of the action we are taking.

We have attached a copy of the resolution letter for your reference. Please let us know if you have any questions or concerns regarding the decision or the contents of the resolution letter.

Thank you for your attention to this matter.

Sincerely,

[Your Name]
[Your organization]
[Your Contact Information]

Email Ideas about Resolution Letter Format

Download

Professional resolution letter

Here’s a Professional resolution letter:

[Your Name]
[Your Position/Title]
[Company Name]
[Company Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

[Recipient’s Name]
[Recipient’s Position/Title]
[Company Name]
[Company Address]
[City, State, Zip Code]

Subject: Professional Resolution Letter

Dear [Recipient’s Name],

I trust this letter finds you in good health. I am writing to propose a resolution regarding [briefly state the issue or matter that requires resolution].

Resolution Details:

  1. Background Information:
    • Provide a brief overview of the issue or matter that requires resolution.
  2. Proposed Resolution:
    • Clearly outline the proposed resolution or solution to address the issue.
  3. Justification:
    • Explain the rationale behind the proposed resolution and why it is deemed appropriate and necessary.
  4. Implementation Plan:
    • Discuss the steps or actions required to implement the resolution effectively, including timelines and responsible parties.
  5. Desired Outcome:
    • Clearly state the desired outcome or goal of implementing the proposed resolution.
  6. Support and Cooperation:
    • Express willingness to collaborate and provide support to ensure the successful implementation of the resolution.

I believe that the proposed resolution outlined above will effectively address the [issue or matter] and contribute to the overall success and harmony within our organization.

Please review the proposed resolution and provide your feedback and input at your earliest convenience. Your insights and perspectives are valuable in finalizing the resolution process.

Thank you for your attention to this matter. I look forward to your response and working together towards a positive outcome.

Sincerely,

[Your Name]
[Your Position/Title]
[Your Contact Information]

Professional Resolution Letter

Download

Resolution letter format for business

Below is a Resolution letter format for business:

[Your Name]
[Your Position/Title]
[Company Name]
[Company Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

[Recipient’s Name]
[Recipient’s Position/Title]
[Company Name]
[Company Address]
[City, State, Zip Code]

Subject: Business Resolution Letter

Dear [Recipient’s Name],

I trust this letter finds you well. I am writing to propose a resolution to address [briefly state the issue or matter that requires resolution] within our business.

Resolution Details:

  1. Background Information:
    • Provide a brief overview of the issue or matter that requires resolution, including any relevant background information.
  2. Proposed Resolution:
    • Clearly outline the proposed resolution or solution to address the issue and bring about positive changes.
  3. Justification:
    • Explain the rationale behind the proposed resolution, providing reasons why it is necessary and beneficial for the business.
  4. Implementation Plan:
    • Discuss the steps or actions required to implement the resolution effectively. Include timelines and identify responsible parties if applicable.
  5. Desired Outcome:
    • Clearly state the desired outcome or goal of implementing the proposed resolution for the betterment of the business.
  6. Support and Cooperation:
    • Express your commitment to providing support and cooperation for the successful implementation of the resolution. Encourage collaboration among team members.

I believe that the proposed resolution outlined above will significantly contribute to the improvement and success of our business.

Please take the time to review the details of the proposed resolution. Your feedback and input are essential to finalizing this resolution process.

Thank you for your attention to this matter. I look forward to your response and our collective efforts to achieve positive outcomes for our business.

Sincerely,

[Your Name]
[Your Position/Title]
[Your Contact Information]

Resolution Letter Format for Business

Download

Resolution Letter Format – Template

Here’s a Template of Resolution Letter Format:

[Your Name]
[Your Position/Title]
[Company Name]
[Company Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

[Recipient’s Name]
[Recipient’s Position/Title]
[Company Name]
[Company Address]
[City, State, Zip Code]

Subject: Resolution Letter

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing to propose a resolution regarding [briefly state the issue or matter].

Resolution Details:

  1. Background Information: [Briefly describe the issue or matter that requires resolution.]
  2. Proposed Resolution: [Clearly outline the proposed resolution or solution to address the issue.]
  3. Justification: [Explain the rationale behind the proposed resolution and why it is appropriate and necessary.]
  4. Implementation Plan: [Discuss the steps or actions required to implement the resolution effectively, including timelines and responsible parties.]
  5. Desired Outcome: [Clearly state the desired outcome or goal of implementing the proposed resolution.]
  6. Support and Cooperation: [Express willingness to collaborate and provide support to ensure the successful implementation of the resolution.]

I believe that the proposed resolution outlined above will effectively address the [issue or matter] and contribute to the overall success and harmony within our organization.

Please review the proposed resolution and provide your feedback and input at your earliest convenience. Your insights and perspectives are valuable in finalizing the resolution process.

Thank you for your attention to this matter. I look forward to your response and working together towards a positive outcome.

Sincerely,

[Your Name]
[Your Position/Title]
[Your Contact Information]

Resolution Letter Format – Template

Download

Resolution Letter Format for a Non-Profit Organization

This is a Resolution Letter Format for a Non-Profit Organization:

[Organization Letterhead]
[Date]

RESOLUTION NO. [Insert Number]
[Title of Resolution]

WHEREAS, [Insert reason for the resolution];
WHEREAS, [Insert another reason for the resolution];
WHEREAS, [Insert another reason for the resolution];

NOW, THEREFORE, BE IT RESOLVED THAT [Insert specific details of the resolution];

BE IT FURTHER RESOLVED THAT [Insert any additional details or instructions];

BE IT FURTHER RESOLVED THAT [Insert any further instructions or information];

[Insert signatures of the President and Secretary]

Resolution Letter Format for a Non-Profit Organization

Download

Resolution Letter Format for a Corporate Organization

Here is a Resolution Letter Format For A Corporate Organization:

[Company Letterhead]
[Date]

RESOLUTION NO. [Insert Number]
[Title of Resolution]

WHEREAS, [Insert reason for the resolution];
WHEREAS, [Insert another reason for the resolution];
WHEREAS, [Insert another reason for the resolution];

NOW, THEREFORE, BE IT RESOLVED THAT [Insert specific details of the resolution];

BE IT FURTHER RESOLVED THAT [Insert any additional details or instructions];

BE IT FURTHER RESOLVED THAT [Insert any further instructions or information];

[Insert signatures of the Chairman and Secretary]

Resolution Letter Format for a Corporate Organization

Download

Resolution Letter Format for a Local Government

Below is a Resolution Letter Format For A Local Government:

[City/Town Letterhead]
[Date]

RESOLUTION NO. [Insert Number]
[Title of Resolution]

WHEREAS, [Insert reason for the resolution];
WHEREAS, [Insert another reason for the resolution];
WHEREAS, [Insert another reason for the resolution];

NOW, THEREFORE, BE IT RESOLVED THAT [Insert specific details of the resolution];

BE IT FURTHER RESOLVED THAT [Insert any additional details or instructions];

BE IT FURTHER RESOLVED THAT [Insert any further instructions or information];

[Insert signatures of the Mayor and City/Town Clerk]

Resolution Letter Format for a Local Government

Download

Resolution Letter Format – Example

Here’s an Example of Resolution Letter Format:

[Your Name]
[Your Position/Title]
[Company Name]
[Company Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

[Recipient’s Name]
[Recipient’s Position/Title]
[Company Name]
[Company Address]
[City, State, Zip Code]

Subject: Resolution Letter

Dear [Recipient’s Name],

I trust this letter finds you well. I am writing to propose a resolution concerning the ongoing issue of [briefly state the issue or matter].

Resolution Details:

  1. Background Information:
    • The issue at hand revolves around [provide a concise overview of the issue or matter that requires resolution].
  2. Proposed Resolution:
    • To address this matter, I propose [clearly outline the proposed resolution or solution].
  3. Justification:
    • The rationale behind this proposal is [explain the reasoning behind the proposed resolution and why it is deemed appropriate and necessary].
  4. Implementation Plan:
    • The steps required for effective implementation include [discuss the actions needed to implement the resolution, including timelines and responsible parties].
  5. Desired Outcome:
    • The desired outcome of this resolution is [clearly state the goal or outcome expected after implementing the proposed resolution].
  6. Support and Cooperation:
    • I am committed to providing support and cooperation to ensure the successful implementation of this resolution and encourage collaboration from all parties involved.

I believe that this proposed resolution will not only address the current issue but also contribute to the overall improvement and harmony within our organization.

Please take the time to review the details of the proposed resolution, and I welcome any feedback or suggestions you may have. Your input is crucial to finalizing this resolution process.

Thank you for your attention to this matter, and I look forward to your response.

Sincerely,

[Your Name]
[Your Position/Title]
[Your Contact Information]

Resolution Letter Format – Example

Download

Format of resolution letter for organizations

This is a Format of resolution letter for organizations:

[Your Organization’s Name]

[Organization’s Address]

[City, State, Zip Code]

[Email Address]

[Phone Number]

[Date]

[Recipient’s Name]

[Recipient’s Position/Title]

[Organization’s Name]

[Organization’s Address]

[City, State, Zip Code]

Subject: Organizational Resolution Letter

Dear [Recipient’s Name],

I trust this letter finds you well. I am writing to propose a resolution to address [briefly state the issue or matter that requires resolution] within our organization.

Resolution Details:

  1. Background Information:
    • Provide a concise overview of the issue or matter that requires resolution, including any relevant background information.
  2. Proposed Resolution:
    • Clearly outline the proposed resolution or solution to address the issue and foster positive changes within our organization.
  3. Justification:
    • Explain the rationale behind the proposed resolution, providing reasons why it is necessary and beneficial for the overall well-being of our organization.
  4. Implementation Plan:
    • Discuss the steps or actions required to implement the resolution effectively. Include timelines and identify responsible parties if applicable.
  5. Desired Outcome:
    • Clearly state the desired outcome or goal of implementing the proposed resolution for the improvement and success of our organization.
  6. Support and Cooperation:
    • Express your commitment to providing support and cooperation for the successful implementation of the resolution. Encourage collaboration among team members and stakeholders.

I believe that the proposed resolution outlined above will significantly contribute to the enhancement and success of our organization.

Please take the time to review the details of the proposed resolution. Your feedback and input are crucial to finalizing this resolution process and ensuring its effectiveness.

Thank you for your attention to this matter. I look forward to your response and our collective efforts to achieve positive outcomes for our organization.

Sincerely,

[Your Name]

[Your Position/Title]

[Your Contact Information]

Format of Resolution Letter for Organizations

Download

Writing a resolution letter to a manager

Here we have given a Writing a resolution letter to a manager:

[Your Name]
[Your Position/Title]
[Company Name]
[Company Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

[Manager’s Name]
[Manager’s Position/Title]
[Company Name]
[Company Address]
[City, State, Zip Code]

Subject: Resolution Letter

Dear [Manager’s Name],

I hope this letter finds you well. I am writing to bring to your attention and propose a resolution for [briefly state the issue or matter that requires resolution] within our team.

Resolution Details:

  1. Background Information:
    • Provide a brief overview of the issue or matter, emphasizing the impact on the team and the need for resolution.
  2. Proposed Resolution:
    • Clearly outline the proposed resolution or solution to address the issue and improve the team’s working environment.
  3. Justification:
    • Explain the rationale behind the proposed resolution, highlighting its significance for team dynamics, productivity, and overall success.
  4. Implementation Plan:
    • Discuss the steps or actions required to implement the resolution effectively. Specify timelines and responsibilities to ensure a smooth execution.
  5. Desired Outcome:
    • Clearly state the desired outcome or goal of implementing the proposed resolution, emphasizing the positive impact on team morale and performance.
  6. Support and Cooperation:
    • Express your commitment to providing support and cooperation for the successful implementation of the resolution. Encourage open communication and collaboration among team members.

I believe that the proposed resolution outlined above will not only address the current issue but also contribute to a more positive and collaborative work environment.

I welcome the opportunity to discuss this resolution further and hear your insights on how we can collectively implement and improve our team dynamics. Your feedback is crucial to the success of this resolution.

Thank you for your time and consideration. I look forward to working together towards a positive outcome.

Sincerely,

[Your Name]
[Your Position/Title]
[Your Contact Information]

Writing a Resolution Letter to a Manager

Download

FAQS About Resolution Letter Format, Writing Tips, Templates

What is a Resolution Letter Format, and when is it used?

A Resolution Letter Format is a formal document used to propose solutions or address issues within an organization, business, or team. It is typically used when there is a need to communicate a plan of action or decision.

How do I start writing a Resolution Letter Format?

Begin by addressing the recipient and providing a concise overview of the issue that requires resolution. Clearly state the purpose of the letter and your intention to propose a resolution.

What should be included in the details of Resolution Letter Format?

The details of Resolution Letter Format should include background information on the issue, the proposed resolution, justification for the resolution, an implementation plan, the desired outcome, and an expression of support and cooperation.

Are there specific formats for writing a Resolution Letter Format?

While there is no strict format, it is advisable to include a formal salutation, clearly organized sections for resolution details, and a professional closing. Use a business letter format for a professional appearance.

How can I ensure the effectiveness of a Resolution Letter Format?

Ensure clarity in your communication, provide sufficient background information, make the proposed resolution actionable and feasible, and encourage feedback and collaboration. Tailor the letter to the specific context and audience.

Where can I find templates for resolution letters?

Templates for resolution letters can be found online on various business and professional writing websites. You can also create your own using word processing software, adapting it to your specific needs.

What are some common writing tips for a resolution letter?

Be concise, use professional language, clearly articulate the proposed resolution, offer justifications, and provide a clear plan of action. Encourage collaboration and cooperation among involved parties.

The resolution letter format is an important tool for formalizing decisions and agreements in a variety of settings. By following Resolution Letter Format is the standard format and including all necessary elements, organizations and groups can ensure that their decisions are clear, concise, and legally enforceable.

Related Posts

Leave a Reply

Your email address will not be published. Required fields are marked *