25+ Undertaking Letter Format for Students – Tips, Examples

[Your Name]

[Your Address]

[City, State, Zip Code]

[Your Email Address]

[Your Phone Number]

[Date]

[Recipient’s Name]

[Institution’s Name]

[Institution’s Address]

[City, State, Zip Code]

Subject: Undertaking Letter for [Purpose] – [Student’s Name]

Dear [Recipient’s Name],

I, [Your Name], parent/guardian of [Student’s Name], hereby provide this undertaking letter to [Institution’s Name] for the following purpose: [brief description of the purpose, e.g., participation in an event, travel, internship, etc.].

I understand and acknowledge the responsibilities associated with this undertaking, and I assure you of our full compliance with the rules, regulations, and guidelines set forth by [Institution’s Name]. I hereby undertake the following commitments:

1. Ensure that [Student’s Name] abides by all the rules and regulations of [Institution’s Name] during the specified period of [purpose].
2. Take responsibility for any costs, damages, or liabilities incurred by [Student’s Name] during the course of [purpose].
3. Notify [Institution’s Name] immediately of any changes or unforeseen circumstances that may affect [Student’s Name]’s participation in [purpose].
4. Provide any necessary support or documentation required by [Institution’s Name] in relation to [purpose].

I understand that any breach of the commitments outlined in this undertaking letter may result in disciplinary action against [Student’s Name] and may affect [his/her] standing with [Institution’s Name].

I hereby affirm that the information provided in this letter is true and accurate to the best of my knowledge.

Thank you for considering this undertaking. Please do not hesitate to contact me if you require any further information or clarification.

Yours sincerely,

[Your Signature]

[Your Name]

(Parent/Guardian of [Student’s Name])

Subject: Undertaking Letter – [Student’s Name]

Dear [Dean/Head of Department],

I am writing this email to send you the undertaking letter of [Student’s Name], a student of [Course/Program Name] at your institution.

[Student’s Name] has confirmed that they have read and understood all the rules and regulations of the institution and have agreed to abide by them. They acknowledge that any violation of the institution’s policies may result in disciplinary action, suspension, or even expulsion from the institution. They also understand that the institution’s policies may be amended from time to time, and they have agreed to comply with any changes made.

I have attached a copy of the undertaking letter signed by [Student’s Name] and countersigned by a witness. The witness has attested to the authenticity of the letter.

Please let me know if there is any further action required from my side. Thank you for your time and attention to this matter.

Best regards,

[Your Name]

[Your Name]

[Your Address]

[City, State, Zip Code]

[Your Email Address]

[Your Phone Number]

[Date]

[Principal’s Name]

[School Name]

[School Address]

[City, State, Zip Code]

Subject: Undertaking Letter for [Student’s Name]

Dear [Principal’s Name],

I, [Your Name], parent/guardian of [Student’s Name], who is a student of [Class/Grade] at [School Name], hereby provide the following undertaking:

1. I undertake to ensure that [Student’s Name] abides by the rules and regulations of the school at all times.
2. I undertake to support [Student’s Name] in their academic endeavors and provide necessary guidance and assistance to help them succeed.
3. I understand that [Student’s Name] is required to maintain regular attendance and punctuality, and I will ensure their compliance with these requirements.
4. I undertake to communicate promptly with the school regarding any concerns or issues that may arise concerning [Student’s Name]’s behavior, academic performance, or well-being.
5. I acknowledge that [Student’s Name] is responsible for the care and safekeeping of school property and will ensure that they adhere to all guidelines regarding the same.
6. I understand that any breach of the school’s rules and regulations by [Student’s Name] may result in disciplinary action, and I will cooperate fully with the school authorities in addressing such matters.
7. I hereby indemnify [School Name], its management, staff, and affiliates from any liabilities arising from [Student’s Name]’s actions or conduct during their tenure at the school.

I solemnly declare that the information provided in this undertaking letter is true and accurate to the best of my knowledge and belief.

Thank you for your attention to this matter.

Yours sincerely,

[Your Signature]

[Your Name]

[Your Name]

[Your Address]

[City, State, Zip Code]

[Your Email Address]

[Your Phone Number]

[Date]

[College Name]

[College Address]

[City, State, Zip Code]

Subject: Undertaking Letter for [Student’s Name]

Dear [College Authorities],

I, [Your Name], parent/guardian of [Student’s Name], hereby provide the following undertaking in relation to [his/her] enrollment at [College Name]:

1. I undertake to ensure that [Student’s Name] abides by the rules and regulations of the college at all times and conducts themselves in a manner that upholds the reputation of the institution.
2. I understand the importance of [Student’s Name] maintaining regular attendance and punctuality in classes and commit to supporting [him/her] in meeting these requirements.
3. I acknowledge that [Student’s Name] is responsible for completing [his/her] academic assignments and assessments diligently and will provide necessary assistance and guidance to help [him/her] excel academically.
4. I undertake to communicate promptly with the college authorities regarding any concerns or issues that may affect [Student’s Name]’s academic progress or well-being.
5. I am aware of the college’s policies regarding discipline, academic integrity, and code of conduct, and I will ensure that [Student’s Name] complies with these guidelines.
6. I hereby indemnify [College Name], its management, staff, and affiliates from any liabilities arising from [Student’s Name]’s actions or conduct during [his/her] tenure at the college.

I declare that the information provided in this undertaking letter is true and accurate to the best of my knowledge and belief.

Thank you for your attention to this matter.

Yours sincerely,

[Your Signature] [Your Name]

[Name of the Institution]
[Address]
[Date]

Dear Sir/Madam,

I, [Student’s Name], am a student pursuing [Course/Program Name] at your esteemed institution. I am writing this letter to confirm that I have read and understood all the rules and regulations of the institution, and I agree to abide by them.

I acknowledge that any breach of the institution’s policies may result in disciplinary action, suspension, or even expulsion from the institution. I also understand that the institution’s policies may be amended from time to time, and I agree to comply with any changes made.

I am grateful for the opportunity to pursue my studies at your institution, and I promise to uphold its values and reputation through my conduct.

Sincerely,

[Student’s Name]
[Signature]

Witnessed by:
[Name of Witness]
[Signature]

[Your Name]

[Your Address]

[City, State, Zip Code]

[Your Email Address]

[Your Phone Number]

[Date]

[Admissions Office]

[School Name]

[School Address]

[City, State, Zip Code]

Subject: Undertaking Letter for School Admission – [Student’s Name]

Dear Sir/Madam,

I, [Your Name], parent/guardian of [Student’s Name], hereby provide the following undertaking in relation to [his/her] admission to your esteemed school:

1. I undertake to ensure that [Student’s Name] abides by the rules and regulations of the school at all times and conducts themselves in a manner that upholds the reputation of the institution.
2. I understand the importance of [Student’s Name] maintaining regular attendance and punctuality in classes and commit to supporting [him/her] in meeting these requirements.
3. I acknowledge that [Student’s Name] is responsible for completing [his/her] academic assignments and assessments diligently and will provide necessary assistance and guidance to help [him/her] excel academically.
4. I undertake to communicate promptly with the school authorities regarding any concerns or issues that may affect [Student’s Name]’s academic progress or well-being.
5. I am aware of the school’s policies regarding discipline, academic integrity, and code of conduct, and I will ensure that [Student’s Name] complies with these guidelines.
6. I hereby indemnify [School Name], its management, staff, and affiliates from any liabilities arising from [Student’s Name]’s actions or conduct during [his/her] tenure at the school.

I declare that the information provided in this undertaking letter is true and accurate to the best of my knowledge and belief.

Thank you for your attention to this matter.

Yours sincerely,

[Your Signature]

[Your Name]

[Your Name]

[Your Address]

[City, State, Zip Code]

[Your Email Address]

[Your Phone Number]

[Date]

[Hostel Warden/Administrator Name]

[Hostel Name]

[Hostel Address]

[City, State, Zip Code]

Subject: Undertaking Letter for Hostel Accommodation – [Student’s Name]

Dear [Hostel Warden/Administrator Name],

I, [Your Name], parent/guardian of [Student’s Name], hereby provide the following undertaking in relation to [his/her] accommodation in the hostel:

1. I undertake to ensure that [Student’s Name] abides by the rules and regulations of the hostel at all times and conducts themselves in a manner that upholds the reputation of the institution.
2. I understand the importance of [Student’s Name] maintaining discipline, cleanliness, and respect for fellow residents in the hostel premises.
3. I acknowledge that [Student’s Name] is responsible for the care and safekeeping of hostel property and will ensure that [he/she] adheres to all guidelines regarding the same.
4. I undertake to communicate promptly with the hostel authorities regarding any concerns or issues that may affect [Student’s Name]’s stay in the hostel.
5. I am aware of the hostel’s policies regarding curfew timings, visitors, and other regulations, and I will ensure that [Student’s Name] complies with these guidelines.
6. I hereby indemnify [Hostel Name], its management, staff, and affiliates from any liabilities arising from [Student’s Name]’s actions or conduct during [his/her] tenure at the hostel.

I declare that the information provided in this undertaking letter is true and accurate to the best of my knowledge and belief.

Thank you for providing accommodation facilities for [Student’s Name] in the hostel, and for your attention to this matter.

Yours sincerely,

[Your Signature]

[Your Name]

[Your Name]

[Your Address]

[City, State, Zip Code]

[Your Email Address]

[Your Phone Number]

[Date]

[Admissions Office]

[College/University Name]

[College/University Address]

[City, State, Zip Code]

Subject: Undertaking Letter for College Admission – [Student’s Name]

Dear Sir/Madam,

I, [Your Name], parent/guardian of [Student’s Name], hereby provide the following undertaking in relation to [his/her] admission to your esteemed institution:

1. I undertake to ensure that [Student’s Name] abides by the rules and regulations of the college/university at all times and conducts themselves in a manner that upholds the reputation of the institution.
2. I understand the importance of [Student’s Name] maintaining regular attendance and punctuality in classes and commit to supporting [him/her] in meeting these requirements.
3. I acknowledge that [Student’s Name] is responsible for completing [his/her] academic assignments and assessments diligently and will provide necessary assistance and guidance to help [him/her] excel academically.
4. I undertake to communicate promptly with the college/university authorities regarding any concerns or issues that may affect [Student’s Name]’s academic progress or well-being.
5. I am aware of the college/university’s policies regarding discipline, academic integrity, and code of conduct, and I will ensure that [Student’s Name] complies with these guidelines.
6. I hereby indemnify [College/University Name], its management, staff, and affiliates from any liabilities arising from [Student’s Name]’s actions or conduct during [his/her] tenure at the college/university.

I declare that the information provided in this undertaking letter is true and accurate to the best of my knowledge and belief.

Thank you for your attention to this matter.

Yours sincerely,

[Your Signature]

[Your Name]

[Name of the Institution]
[Address]
[Date]

To whom it may concern,

I, [Student’s Name], am a student pursuing [Course/Program Name] at your institution. I hereby confirm that I have read and understood all the rules and regulations of the institution, and I agree to comply with them.

I understand that any violation of the institution’s policies may result in disciplinary action, suspension, or expulsion from the institution. I also acknowledge that the institution’s policies may be modified from time to time, and I agree to abide by any changes made.

I am grateful for the opportunity to study at your institution and assure you that I will conduct myself in a manner that upholds the values and reputation of the institution.

Yours sincerely,

[Student’s Name]
[Signature]

Witnessed by:
[Name of Witness]
[Signature]

[Your Name]

[Your Address]

[City, State, Zip Code]

[Your Email Address]

[Your Phone Number]

[Date]

[Scholarship Committee/Provider Name] [Organization/Institution Name]

[Address]

[City, State, Zip Code]

Subject: Student Undertaking Letter for Scholarship Application

Dear [Scholarship Committee/Provider Name],

I, [Your Name], hereby provide this undertaking letter in support of my application for the [Name of the Scholarship] scholarship offered by your esteemed organization/institution.

1. I undertake to utilize the scholarship funds responsibly and solely for educational purposes as outlined in the scholarship criteria.
2. I understand the importance of maintaining satisfactory academic progress and commit to dedicating sufficient time and effort to my studies to ensure successful completion of my academic program.
3. I acknowledge that I will provide timely updates on my academic progress and any changes in my enrollment status to the scholarship committee or provider as required.
4. I undertake to comply with any reporting requirements or conditions set forth by the scholarship committee or provider throughout the duration of the scholarship.
5. I hereby declare that all information provided in my scholarship application, including academic records, achievements, and financial information, is true and accurate to the best of my knowledge.
6. I understand that any misrepresentation or failure to comply with the terms and conditions of the scholarship may result in the revocation of the scholarship award.
7. I hereby indemnify the scholarship committee/provider and their affiliates from any liabilities arising from my actions or conduct during the tenure of the scholarship.

Thank you for considering my application for the [Name of the Scholarship] scholarship. I am grateful for the opportunity and look forward to the possibility of furthering my education with your support.

Yours sincerely,

[Your Signature]

[Your Name]

[Your Name]

[Your Address]

[City, State, Zip Code]

[Your Email Address]

[Your Phone Number]

[Date]

[Internship Coordinator/Supervisor Name] [Organization/Company Name]

[Address]

[City, State, Zip Code]

Subject: Student Undertaking Letter for Internship

Dear [Internship Coordinator/Supervisor Name],

I, [Your Name], hereby provide this undertaking letter in relation to my upcoming internship at [Organization/Company Name], scheduled to commence on [Start Date] and conclude on [End Date].

1. I undertake to comply with all rules, regulations, and policies of [Organization/Company Name] during the internship period and conduct myself in a professional manner at all times.
2. I understand the importance of punctuality and attendance and commit to adhering to the internship schedule as outlined by the internship coordinator or supervisor.
3. I acknowledge that the internship is a valuable learning opportunity, and I will actively engage in assigned tasks, projects, and responsibilities to gain practical experience and contribute to the organization/company to the best of my abilities.
4. I undertake to maintain confidentiality and respect the proprietary information of [Organization/Company Name] and its clients, partners, and stakeholders throughout the internship duration.
5. I hereby declare that I will seek guidance and support from my internship supervisor or mentor as needed and promptly communicate any challenges, concerns, or changes in circumstances that may impact my internship experience.
6. I understand that the internship is an opportunity for personal and professional growth, and I am committed to maximizing this experience to further my career goals and aspirations.
7. I hereby indemnify [Organization/Company Name], its management, staff, and affiliates from any liabilities arising from my actions or conduct during the internship.

Thank you for providing me with the opportunity to participate in this internship program. I am eager to contribute to [Organization/Company Name] and look forward to a productive and enriching experience.

Yours sincerely,

[Your Signature]

[Your Name]