25+ Complaint Letter to Bank – Check Sample, Tips, Examples

[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

[Bank Name]
[Bank Address]
[City, State, Zip Code]

Subject: Formal Complaint Regarding [Nature of the Complaint]

Dear [Bank Manager’s Name],

I hope this letter finds you well. I am writing to express my dissatisfaction and disappointment regarding an issue I have encountered with your bank. My account details are as follows:

• Account Holder’s Name: [Your Full Name]
• Account Number: [Your Account Number]
• Date of Incident: [Date]

Nature of the Complaint: [Clearly describe the issue you are facing, providing specific details such as dates, transaction amounts, and any relevant reference numbers. Be concise but thorough in explaining the problem.]

Previous Attempts to Resolve: [Detail any previous attempts you have made to resolve the issue, including dates and the names of any bank representatives you may have spoken to.]

Expectations and Requested Action: [I expect a prompt and thorough investigation into this matter. Please rectify the issue and provide a written explanation of the steps taken to resolve it. If applicable, specify any compensation or remedial actions you are seeking.]

Attachments: [Include copies of relevant documents, such as transaction receipts, statements, or any communication with the bank.]

I appreciate your prompt attention to this matter. I believe in the professionalism of [Bank Name] and trust that you will address and resolve this issue to my satisfaction. I expect a response within [a reasonable timeframe, e.g., 14 days] from the date of this letter.

Thank you for your understanding and cooperation in resolving this matter.

Sincerely,

[Your Full Name]
[Your Signature]

Date:

To,

Branch Manager _____________________

Bank Name _______________________

Address ____________________________

Subject: Complaint Letter to a Bank Manager about Wrong Statement

From,

Name __________________________

Address ____________________________

Dear Mada/Sir _____________________,

I am maintaining a current account in your bank at ________________ branch. My account number is ____________________. Today, While I going through the printed statement received from your bank. I received your current account, we noticed that one of the entries is missing. 

Kind request to have the missing entry be reflected in the statement and duly reconciled in the records of your bank. If there is any cooperation required from our end in this regard. 

Kindly do the needful.

Thanking You.

Yours Faithfully,

Name _______________________

Signature _______________________

Date:

To,

Name ______________________

Address ___________________________

Branch Name _______________________

Subject: Compliant Letter to Bank for Credit Card Charges

From,

Name ____________________________

Address ___________________________

Respected ________________________,

I am _____________________. I am one of the Card Holder of your bank having credit card number __________________. I am writing this letter to complain about the charges being levied on my credit card. Amount of __________________ levied on my account. 

Kindly look into this matter and get the reserved to prevent the same in the future. 

Below are the details of the card:

Name ___________________

Card Number ___________________

Account Number ____________________

Bank Type ______________________

So, my account and solve my problem as soon as possible. 

Thanking You.

Name ____________________________

Signature ______________________________

Date:

To,

Name __________________________

Address ________________________

Subject: Complaint Letter to bank for unauthorized transactions

From,

Name ____________________________

Address __________________________

Respected ________________________,

This letter is regarding the message that I received which I was not withdrawn from my account. As I am one of the bank holders that an amount has been debited from my account of ___________________.

I wish to bring to your notice that an amount of _____________ has been debited from my account on ____________ not executed by me. 

My account details are mentioned below:

Name ____________________

Account Number ________________

Type of Account _______________________

And, also I am enclosing a copy of my accounts balance status which reflects the transaction number and other details for the fraud transaction.

I request you to take up this matter urgently to help me recover my money.

Yours Sincerely,

Name __________________________

Signature _________________________

Date:

To,

Name _________________________

Address _______________________

Subject: Sample Compliant Letter to Bank Template

From,

Name __________________

Address ________________

Dear __________________,

I am one of the customers of your bank for six years. This is the complaint letter to the bank during the account opening I mentioned that I need my ATM urgently as I have to do daily transactions from my account and taking out money from the ATM is easy. I told them that something was wrong with the bank system and I must fill my ATM form again. 

Below are the account details that mentioned:

Name _____________________

Account Number ________________

Account Type ____________________

I have mentioned the account details above and will be looking forward to hearing from you soon. Please look into the matter at your earliest and arrange my ATM card. 

With Regards,

Yours Sincerely,

Name ________________

Signature _____________________

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Bank Customer Service] [Bank Name] [Bank Address] [City, State, Zip Code]

Subject: Customer Service Complaint – [Nature of the Complaint]

Dear Bank Customer Service,

I hope this letter finds you well. I am writing to express my dissatisfaction with the level of service I have received from your bank. My account details are as follows:

• Account Holder’s Name: [Your Full Name]
• Account Number: [Your Account Number]
• Date of Incident: [Date]

Nature of the Complaint: [Clearly describe the issue you have encountered with the bank’s customer service, providing specific details. Include any relevant dates, names of customer service representatives involved, and reference numbers.]

Previous Attempts to Resolve: [Detail any previous attempts you have made to resolve the issue, including dates and the names of any customer service representatives you may have spoken to.]

Expectations and Requested Action: [I expect a thorough investigation into this matter. Please rectify the issue and provide a written explanation of the steps taken to resolve it. If applicable, specify any compensation or remedial actions you are seeking.]

Attachments: [Include copies of relevant documents, such as communication with customer service representatives or any supporting evidence.]

I appreciate your prompt attention to this matter. I believe in the professionalism of [Bank Name] and trust that you will address and resolve this issue to my satisfaction. I expect a response within [a reasonable timeframe, e.g., 14 days] from the date of this letter.

Thank you for your understanding and cooperation in resolving this matter.

Sincerely,

[Your Full Name]
[Your Signature]

[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

[Bank Manager’s Name]
[Bank Name]
[Bank Address]
[City, State, Zip Code]

Subject: Formal Complaint Regarding Bank Error

Dear [Bank Manager’s Name],

I trust this letter finds you well. I am writing to bring to your attention a significant error I discovered in my recent bank statement. The details of my account are as follows:

Account Holder’s Name: [Your Full Name]
Account Number: [Your Account Number]
Date of Error: [Date]
Nature of the Bank Error:
[Clearly describe the error you have identified, providing specific details such as incorrect transactions, amounts, and any relevant reference numbers.]

Previous Attempts to Resolve:
[I have made previous attempts to address this issue, including contacting your customer service on [specific dates] and providing the reference numbers of those interactions. Unfortunately, the matter remains unresolved.]

Expectations and Requested Action:
[I expect an immediate and thorough investigation into this matter. Kindly rectify the error promptly and provide a written explanation of the steps taken to resolve it. If applicable, specify any compensation or remedial actions you are seeking.]

Attachments:
[Include copies of relevant documents, such as the erroneous bank statement, and any communication with the bank regarding the issue.]

I appreciate your immediate attention to this matter. I believe in the integrity of [Bank Name] and trust that you will address and rectify this error promptly. I expect a response within [a reasonable timeframe, e.g., 14 days] from the date of this letter.

Thank you for your understanding and cooperation in resolving this matter.

Sincerely,

[Your Full Name]
[Your Signature]

Subject: Formal Complaint Regarding [Nature of the Complaint]

Dear [Bank Manager’s Name],

I trust this email finds you well. I am writing to bring to your attention a significant issue I have encountered with [Bank Name]. My account details are as follows:

• Account Holder’s Name: [Your Full Name]
• Account Number: [Your Account Number]
• Date of Incident: [Date]

Nature of the Complaint: [Clearly describe the issue you have encountered, providing specific details such as dates, transaction amounts, and any relevant reference numbers.]

Previous Attempts to Resolve: [I have made previous attempts to address this issue, including contacting your customer service on [specific dates] and providing the reference numbers of those interactions. Unfortunately, the matter remains unresolved.]

Expectations and Requested Action: [I expect an immediate and thorough investigation into this matter. Kindly rectify the issue promptly and provide a written explanation of the steps taken to resolve it. If applicable, specify any compensation or remedial actions you are seeking.]

I appreciate your immediate attention to this matter. I believe in the integrity of [Bank Name] and trust that you will address and rectify this issue promptly. I expect a response within [a reasonable timeframe, e.g., 14 days] from the date of this email.

Thank you for your understanding and cooperation in resolving this matter.

Sincerely,

[Your Full Name] [Your Contact Number]

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Bank Manager’s Name] [Bank Name] [Bank Address] [City, State, Zip Code]

Subject: Formal Complaint Regarding [Nature of the Complaint]

Dear [Bank Manager’s Name],

I hope this letter finds you well. I am writing to express my dissatisfaction and disappointment with the service provided by [Bank Name]. The details of my account are as follows:

• Account Holder’s Name: [Your Full Name]
• Account Number: [Your Account Number]
• Date of Incident: [Date]

Nature of the Complaint: [Clearly describe the issue you have encountered, providing specific details such as dates, transaction amounts, and any relevant reference numbers.]

Previous Attempts to Resolve: [I have made previous attempts to address this issue, including contacting your customer service on [specific dates] and providing the reference numbers of those interactions. Unfortunately, the matter remains unresolved.]

Expectations and Requested Action: [I expect an immediate and thorough investigation into this matter. Kindly rectify the issue promptly and provide a written explanation of the steps taken to resolve it. If applicable, specify any compensation or remedial actions you are seeking.]

Attachments: [Include copies of relevant documents, such as communication with customer service representatives or any supporting evidence.]

I appreciate your prompt attention to this matter. I believe in the professionalism of [Bank Name] and trust that you will address and resolve this issue to my satisfaction. I expect a response within [a reasonable timeframe, e.g., 14 days] from the date of this letter.

Thank you for your understanding and cooperation in resolving this matter.

Sincerely,

[Your Full Name]
[Your Signature]

[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

[Bank Manager’s Name]
[Bank Name]
[Bank Address]
[City, State, Zip Code]

Subject: Complaint Regarding Unauthorized Bank Charges

Dear [Bank Manager’s Name],

I trust this letter finds you well. I am writing to bring to your attention a matter of significant concern regarding my bank account with [Bank Name]. The details of my account are as follows:

• Account Holder’s Name: [Your Full Name]
• Account Number: [Your Account Number]
• Date of Unauthorized Charges: [Date]

Unauthorized Charges Details: [Clearly list and describe the unauthorized charges, providing specific transaction details and amounts. Attach any relevant statements or documentation supporting your claim.]

Previous Attempts to Resolve: [I have made several attempts to resolve this issue by contacting your customer service on [specific dates] and providing the reference numbers of those interactions. Despite these efforts, the unauthorized charges persist.]

Expectations and Requested Action: [I expect an immediate and thorough investigation into this matter. Kindly rectify the unauthorized charges promptly and refund the amount to my account. Additionally, provide a written explanation of the steps taken to prevent such incidents in the future.]

Attachments: [Include copies of relevant documents, such as bank statements highlighting the unauthorized charges and any communication with customer service representatives.]

I appreciate your immediate attention to this matter. I believe in the integrity of [Bank Name] and trust that you will address and rectify this issue promptly. I expect a response within [a reasonable timeframe, e.g., 14 days] from the date of this letter.

Thank you for your understanding and cooperation in resolving this matter.

Sincerely,

[Your Full Name]
[Your Signature]