16+ IBPS PO Letter Writing Format, Templates, Tips for Exams

IBPS PO Letter Writing Format: IBPS PO (Institute of Banking Personnel Selection Probationary Officer) exams are highly competitive and require a thorough understanding of the banking sector and its various aspects. One such aspect is letter writing, which is an important part of the communication process in the banking sector. In this article, we will discuss the IBPS PO letter writing format.

How to Start IBPS PO Letter Writing Format

Before we delve into the IBPS PO Letter Writing Format, it is important to understand the purpose of letter writing in the banking sector. Letters are written to communicate various types of information such as requests, complaints, inquiries, acknowledgments, and approvals. The format of the letter will depend on the type of information being communicated.

The IBPS PO letter writing format consists of six parts:

  1. Sender’s Address: The sender’s address should be mentioned at the top of the Bank letter. It should include the full name of the sender, address, and contact details such as phone number and email address.
  2. Date: The date should be mentioned below the sender’s address. It is important to mention the date as it helps in record-keeping and makes the letter more formal.
  3. Receiver’s Address: The receiver’s address should be mentioned below the date. It should include the full name of the receiver, designation, department, and address.
  4. Salutation: The salutation is an important part of the letter as it sets the tone of the communication. The salutation should be formal and should address the receiver by their designation or name. For example, “Dear Sir/Madam” or “Respected Sir/Madam”.
  5. Body of the Letter: The body of the letter should be concise and to the point. It should clearly state the purpose of the letter and provide any necessary details. The language used should be formal and polite. It is important to proofread the letter for any grammatical errors or spelling mistakes.
  6. Closing: The closing should be courteous and formal. It should thank the receiver for their time and consideration. Common closings include “Yours sincerely” or “Yours faithfully”. The sender’s full name and designation should be mentioned below the closing.

In addition to the above format, there are a few additional points to keep in mind while writing an IBPS PO Letter. These include:

  1. Use of Proper Language: The language used in the letter should be formal and professional. Slang or colloquial language should be avoided.
  2. Proper Formatting: The letter should be properly formatted with a clear and legible font. The margins should be even and the spacing should be appropriate.
  3. Use of Relevant Information: The letter should contain all the relevant information related to the purpose of the letter. This will help the receiver to understand the issue clearly and respond accordingly.
  4. Use of Proper Tone: The tone of the letter should be polite and courteous. It should not be aggressive or confrontational.

Here are some samples about IBPS PO Letter Writing Format:

Sample 1: IBPS PO Letter Writing Format – Complaint Letter to Bank Manager

Sender’s Address:
[Your Name]
[Your Address]
[City, State, Zip Code]
[Phone Number]
[Email Address]

Date: [Date of Writing the Letter]

Receiver’s Address:
[Bank Manager’s Name]
[Bank Name]
[Branch Address]
[City, State, Zip Code]

Dear Sir/Madam,

I am writing this letter to bring to your attention a serious issue I am facing with my savings account at your bank. I had recently noticed that an amount of INR 5000 has been deducted from my account without any prior notice or explanation.

I had approached the customer service center at your branch but have not received a satisfactory response. I am extremely disappointed with the lack of response and would like the matter to be resolved immediately.

I request you to kindly look into the matter and provide me with a detailed explanation for the deduction of the amount. I would also appreciate if the amount is refunded to my account as soon as possible.

I hope for a prompt response and resolution to this issue.

Yours sincerely,
[Your Full Name]
[Your Designation]
[Your Signature]

Sample 2: Email Format about IBPS PO Letter Writing Format

Subject: [Brief Description of the Purpose of the Email]

Dear Sir/Madam,

I am writing this email to [state the purpose of the email]. The details of my request/complaint/inquiry are as follows:

[Provide relevant details in a concise and clear manner. Make sure to include all relevant information that is necessary to address the purpose of the email]

I would appreciate it if you could provide me with a prompt response to this email. If additional information is required, please do not hesitate to contact me at the phone number or email address provided below.

Thank you for your time and consideration.

Yours faithfully,
[Your Full Name]
[Your Designation]
[Your Contact Details – Phone Number, Email Address]

Tips for writing an effective IBPS PO email:

  • Use a professional and polite tone throughout the email.
  • Keep the subject line concise and specific to the purpose of the email.
  • Keep the email brief and to the point, but include all necessary details.
  • Make sure to proofread the email for any errors in grammar or spelling.
  • Use a proper salutation and closing.
  • Make sure to include your full name and contact details for easy communication.

Sample 3: IBPS PO Letter Writing Format – Request Letter for a Bank Statement

Sender’s Address:
[Your Name]
[Your Address]
[City, State, Zip Code]
[Phone Number]
[Email Address]

Date: [Date of Writing the Letter]

Receiver’s Address:
[Bank Manager’s Name]
[Bank Name]
[Branch Address]
[City, State, Zip Code]

Dear Sir/Madam,

I am writing this letter to request a copy of my bank statement for the past three months. My account details are as follows:

Account Number: [Account Number]
Name: [Your Full Name]

I require the statement for the purpose of verifying my transactions and maintaining records for tax purposes.

I would appreciate it if the statement could be sent to my address mentioned above or made available for me to collect from the bank branch.

I hope for a prompt response to this request.

Yours faithfully,
[Your Full Name]
[Your Designation]
[Your Signature]

Letter writing is an important aspect of communication in the banking sector. The IBPS PO letter writing format is a standardized format that should be followed while writing letters for the IBPS PO exams. The format includes the sender’s address, date, receiver’s address, salutation, body of the letter, and closing. Following the IBPS PO Letter Writing Format and keeping in mind the additional points mentioned above will help in writing effective and professional letters.

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