20+ Formal Complaint Letter Of Harassment – Writing Tips, Samples

[Your Name]

[Your Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number]

[Date]

[Recipient’s Name]

[Recipient’s Position or Title, if applicable]

[Company or Organization Name]

[Company or Organization Address]

[City, State, ZIP Code]

Subject: Formal Complaint of Harassment

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing to bring to your attention a matter of grave concern regarding harassment that I have been experiencing at [Company or Organization Name]. My primary objective in writing this letter is to seek resolution and put an end to the unwarranted behavior I have been subjected to.

Background: Over the past [specific time period], I have encountered instances of harassment from [Name of Harasser or Individuals Involved]. The nature of the harassment includes [describe the specific incidents, actions, or behaviors]. These occurrences have created an uncomfortable and hostile work environment, affecting my well-being and job performance.

Impact: The repeated instances of harassment have not only affected my mental and emotional well-being but have also hindered my ability to perform my duties effectively. This situation has escalated to a point where it is negatively impacting my professional and personal life.

Previous Attempts to Resolve: I want to bring to your attention that I have attempted to address the issue informally by [describe any previous attempts to address the issue, such as speaking to the harasser directly or reporting it to a supervisor]. Unfortunately, the problem persists, and I believe it is imperative to escalate the matter formally.

Request for Investigation: I am formally requesting a thorough investigation into the instances of harassment outlined above. I believe that a fair and impartial inquiry will shed light on the gravity of the situation and will lead to appropriate corrective measures.

Confidentiality and Protection: I request that my identity and the contents of this complaint be treated with the utmost confidentiality. I also seek assurance that there will be no retaliation for bringing this matter to your attention.

Documentation: Enclosed with this letter, you will find [if applicable, attach any supporting documents or evidence that substantiate your claims, such as emails, messages, or witness statements].

Resolution: I am hopeful that a swift and comprehensive investigation will result in the necessary actions to address and rectify this situation. I trust that [Company or Organization Name] is committed to maintaining a workplace free from harassment.

I appreciate your prompt attention to this matter and look forward to a resolution that ensures a safe and respectful working environment for all employees.

Thank you for your understanding and cooperation.

Sincerely,

[Your Full Name]

[Your Position, if applicable]

[Your Employee ID, if applicable]

Date:

To,

Name ________________

Company _____________________

Manager ____________________

Address _________________________

Subject: Formal Complaint Letter of Harassment by Employee

To, 

Name _____________________

Company _________________

Dear _______________,

This letter is about the incident I was facing for the past two weeks. __________________ was harassing me sexually. In past, also he used to like that. But, I didn’t take it seriously. But, in the recent incident, the way he is looking and touching my hands is very embracing me. 

Along with the letter, I have also attached the witness statement below. Please go through it.

I would appreciate it you if take any immediate action on him or otherwise I work in such kind of environment.

Yours Sincerely,

Name ___________________

Signature ___________________

Date:

Name _______________

Company ____________________

Address _______________________

Subject: Compliant letter of workplace harassment

To,

Name ________________

Company ____________________

Address ________________________

Dear ________________________,

This Letter is about the harassment from our boss. I am working in a ________________ department that is creating lot of problems for the staff. As you I am under the Quality Control Manager who name is _________________________. Unfortunately, his behavior towards his staff members is very rude. He was shouting at the staff without any reason. In all situations, he is thinking that he only the right decision. He was not taking our decision and also even he is not listening to our decision.

And, he was calling the sub-coordinate and shouting at them and treating them very badly. Please take an interest and involves in this matter. Inquiries the case in a judicious way and submit its recommendations. 

Yours Obediently,

Yours Name ________________

Signature ____________________

Date:

Name _______________

Address _______________

Subject: Complaint Letter of Harassment by friend

Name ______________

Address __________________

Respected _____________________,

Hope you are fine. I am writing this letter to inform you that your daughter _______________ behavior towards me was very bad. She is telling to our friends against me which I can’t accept. She is jealous of me all the time. I helped her in all the exams for preparation and encourage her in all the games and in very small situations. 

I already tell to her please do these kinds of things for me. I am always there for her in all situations. And, also questioned here. Why are doing this? But, she never listened to me.

So, I thought to inform you. So, that you can take action on her. It’s my huge request to you to take action.

Thanking You.

Name ________________________

Address _______________________

Signature _______________________

Date:

To,

Name __________________

Address ___________________

subject: Formal Complaint Letter of Harassment by cousin

From, 

Name ______________________

Address ____________________

Dear ___________________,

Hi mom, hope you are doing good. I am writing this letter to inform that one of our cousin name _______________  was harassing me from past five days onwards. while playing he was touching me without any reason. 

At, starting I thought that it was just an accidental way. But, I observed that he was touching me intentionally only. I also informed to aunt and uncle. But, there are taking it as a joke and not taking an action on him. 

Please come as soon as possible. I don’t stay here can more. Try to understand me. 

Missing You. Love You Mom.

Name _____________________

Signature __________________

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Position or Title] [Company or Organization Name] [Company or Organization Address] [City, State, ZIP Code]

Subject: Formal Complaint of Workplace Harassment

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing to bring to your attention a matter of serious concern regarding workplace harassment that I have been experiencing at [Company or Organization Name]. My purpose in writing this letter is to formally report the incidents, seek resolution, and ensure a safe and respectful work environment for all employees.

Background: Over the past [specific time period], I have been subjected to unwarranted harassment from [Name of Harasser or Individuals Involved]. The nature of the harassment includes [describe the specific incidents, actions, or behaviors]. These occurrences have created a hostile work environment, adversely affecting my well-being and job performance.

Impact: The repeated instances of harassment have had a detrimental impact on my mental and emotional well-being. This situation has also impeded my ability to carry out my duties effectively, and it is causing distress that extends beyond the workplace.

Previous Attempts to Resolve: I want to bring to your attention that I have attempted to address the issue informally by [describe any previous attempts to address the issue, such as speaking to the harasser directly or reporting it to a supervisor]. Unfortunately, the problem persists, and I believe it is necessary to escalate the matter formally.

Request for Investigation: I am formally requesting a thorough investigation into the instances of harassment outlined above. I believe that a fair and impartial inquiry will shed light on the gravity of the situation and will lead to appropriate corrective measures.

Confidentiality and Protection: I request that my identity and the contents of this complaint be treated with the utmost confidentiality. I also seek assurance that there will be no retaliation for bringing this matter to your attention.

Documentation: Enclosed with this letter, you will find [if applicable, attach any supporting documents or evidence that substantiate your claims, such as emails, messages, or witness statements].

Resolution: I am hopeful that a swift and comprehensive investigation will result in the necessary actions to address and rectify this situation. I trust that [Company or Organization Name] is committed to maintaining a workplace free from harassment.

I appreciate your prompt attention to this matter and look forward to a resolution that ensures a safe and respectful working environment for all employees.

Thank you for your understanding and cooperation.

Sincerely,

[Your Full Name] [Your Position, if applicable] [Your Employee ID, if applicable]

[Your Organization’s Letterhead] [Your Organization’s Name] [Your Organization’s Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Position or Title] [Company or Organization Name] [Company or Organization Address] [City, State, ZIP Code]

Subject: Initiation of Harassment Investigation

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing to inform you that [Your Organization’s Name] has received a formal complaint regarding allegations of harassment in the workplace. The complaint was filed by [Complainant’s Name], and it specifically involves [Name of Harasser or Individuals Involved].

Nature of the Complaint: The complaint alleges [briefly describe the nature of the harassment, including specific incidents or behaviors]. The purpose of this letter is to notify all parties involved that a thorough investigation into these allegations will be conducted promptly and impartially.

Objective of the Investigation: The primary objective of the investigation is to gather relevant information and evidence to determine the veracity of the allegations and to assess whether any policies or guidelines have been violated. The investigation will be conducted in accordance with [Your Organization’s Name]’s policies and applicable employment laws.

Confidentiality: I want to emphasize the importance of confidentiality throughout the investigation process. All parties involved, including witnesses, are expected to maintain strict confidentiality to ensure the integrity of the investigation. Any breach of confidentiality may result in appropriate disciplinary action.

Interviews and Documentation: As part of the investigation, interviews will be conducted with the complainant, the accused party, and any relevant witnesses. Additionally, any supporting documentation, such as emails, messages, or other evidence, will be reviewed.

Expected Timeline: While the investigation will be conducted diligently, it is essential to allow sufficient time to gather all necessary information. We anticipate completing the investigation by [Expected Completion Date]. Regular updates will be provided to all parties involved to ensure transparency.

Non-Retaliation: I want to emphasize that [Your Organization’s Name] strictly prohibits any form of retaliation against individuals participating in the investigation. This includes the complainant, the accused party, and any witnesses. Please report any concerns regarding potential retaliation immediately.

Contact Person: If you have any questions or concerns during the investigation process, please feel free to contact our designated representative, [Investigator’s Name], at [Investigator’s Email Address] or [Investigator’s Phone Number].

We appreciate your cooperation in this matter and assure you that the investigation will be conducted impartially and in accordance with the highest standards of professionalism. The goal is to ensure a safe and respectful working environment for all employees.

Thank you for your understanding.

Sincerely,

[Your Full Name] [Your Position] [Your Contact Information]

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Supervisor’s Name] [Supervisor’s Position or Title] [Company or Organization Name] [Company or Organization Address] [City, State, ZIP Code]

Subject: Formal Report of Harassment

Dear [Supervisor’s Name],

I hope this letter finds you well. I am writing to bring to your attention a matter of serious concern regarding workplace harassment that I have been experiencing at [Company or Organization Name]. My primary objective in writing this letter is to report the incidents and seek resolution to ensure a safe and respectful work environment for all employees.

Nature of the Harassment: Over the past [specific time period], I have been subjected to unwarranted harassment from [Name of Harasser or Individuals Involved]. The nature of the harassment includes [describe the specific incidents, actions, or behaviors]. These occurrences have created a hostile work environment, adversely affecting my well-being and job performance.

Impact on Work: The repeated instances of harassment have had a detrimental impact on my ability to carry out my duties effectively. The situation is causing distress that extends beyond the workplace and is negatively affecting my mental and emotional well-being.

Previous Attempts to Address: I want to bring to your attention that I have attempted to address the issue informally by [describe any previous attempts to address the issue, such as speaking to the harasser directly]. Unfortunately, the problem persists, and I believe it is necessary to escalate the matter formally.

Request for Intervention: I am formally reporting the harassment to you with the expectation that the matter will be thoroughly investigated, and appropriate corrective measures will be taken. I believe that your intervention is crucial to ensuring a resolution to this matter.

Confidentiality and Protection: I request that my identity and the contents of this report be treated with the utmost confidentiality. I also seek assurance that there will be no retaliation for bringing this matter to your attention.

Documentation: Enclosed with this letter, you will find [if applicable, attach any supporting documents or evidence that substantiate your claims, such as emails, messages, or witness statements].

I appreciate your prompt attention to this matter and request a meeting to discuss the details of the harassment I have experienced. Your intervention is crucial to resolving this issue, and I trust that [Company or Organization Name] is committed to maintaining a workplace free from harassment.

Thank you for your understanding and cooperation.

Sincerely,

[Your Full Name] [Your Position, if applicable] [Your Employee ID, if applicable]

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Human Resources Department] [Company or Organization Name] [Company or Organization Address] [City, State, ZIP Code]

Subject: Formal Complaint of Employee Harassment

Dear [Human Resources Department],

I hope this letter finds you well. I am writing to formally report incidents of harassment that I have been experiencing as an employee of [Company or Organization Name]. My primary objective in writing this letter is to seek resolution to ensure a safe and respectful work environment for all employees.

Nature of the Harassment: Over the past [specific time period], I have been subjected to unwarranted harassment from [Name of Harasser or Individuals Involved]. The nature of the harassment includes [describe the specific incidents, actions, or behaviors]. These occurrences have created a hostile work environment, adversely affecting my well-being and job performance.

Impact on Work: The repeated instances of harassment have had a detrimental impact on my ability to carry out my duties effectively. This situation is causing distress that extends beyond the workplace and is negatively affecting my mental and emotional well-being.

Previous Attempts to Address: I want to bring to your attention that I have attempted to address the issue informally by [describe any previous attempts to address the issue, such as speaking to the harasser directly]. Unfortunately, the problem persists, and I believe it is necessary to escalate the matter formally.

Request for Intervention: I am formally reporting the harassment to the Human Resources Department with the expectation that the matter will be thoroughly investigated, and appropriate corrective measures will be taken. I believe that intervention is crucial to ensuring a resolution to this matter.

Confidentiality and Protection: I request that my identity and the contents of this complaint be treated with the utmost confidentiality. I also seek assurance that there will be no retaliation for bringing this matter to your attention.

Documentation: Enclosed with this letter, you will find [if applicable, attach any supporting documents or evidence that substantiate your claims, such as emails, messages, or witness statements].

I appreciate your prompt attention to this matter and request a meeting to discuss the details of the harassment I have experienced. Your intervention is crucial to resolving this issue, and I trust that [Company or Organization Name] is committed to maintaining a workplace free from harassment.

Thank you for your understanding and cooperation.

Sincerely,

[Your Full Name] [Your Employee ID, if applicable]

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Human Resources Department] [Company or Organization Name] [Company or Organization Address] [City, State, ZIP Code]

Subject: Formal Complaint of Harassment

Dear Human Resources Department,

I hope this letter finds you well. I am writing to bring to your attention a matter of serious concern regarding workplace harassment that I have been experiencing at [Company or Organization Name]. My primary objective in writing this letter is to report the incidents and seek resolution to ensure a safe and respectful work environment for all employees.

Nature of the Harassment: Over the past [specific time period], I have been subjected to unwarranted harassment from [Name of Harasser or Individuals Involved]. The nature of the harassment includes [describe the specific incidents, actions, or behaviors]. These occurrences have created a hostile work environment, adversely affecting my well-being and job performance.

Impact on Work: The repeated instances of harassment have had a detrimental impact on my ability to carry out my duties effectively. This situation is causing distress that extends beyond the workplace and is negatively affecting my mental and emotional well-being.

Previous Attempts to Address: I want to bring to your attention that I have attempted to address the issue informally by [describe any previous attempts to address the issue, such as speaking to the harasser directly]. Unfortunately, the problem persists, and I believe it is necessary to escalate the matter formally.

Request for Intervention: I am formally reporting the harassment to the Human Resources Department with the expectation that the matter will be thoroughly investigated, and appropriate corrective measures will be taken. I believe that your intervention is crucial to ensuring a resolution to this matter.

Confidentiality and Protection: I request that my identity and the contents of this complaint be treated with the utmost confidentiality. I also seek assurance that there will be no retaliation for bringing this matter to your attention.

Documentation: Enclosed with this letter, you will find [if applicable, attach any supporting documents or evidence that substantiate your claims, such as emails, messages, or witness statements].

I appreciate your prompt attention to this matter and request a meeting to discuss the details of the harassment I have experienced. Your intervention is crucial to resolving this issue, and I trust that [Company or Organization Name] is committed to maintaining a workplace free from harassment.

Thank you for your understanding and cooperation.

Sincerely,

[Your Full Name] [Your Employee ID, if applicable]